Coordination Assistant [GSS-II]

Job Description

Title: Coordination Assistant [GSS-II]

Company Name: BIMSTEC Secretariat

Vacancy: 1

Age: at most 35 years

Location: Dhaka

Experience:
∎ At least 3 years

Published: 29 Apr 2025

Education:
∎ Bachelor/Honors, Masters
∎ Minimum Bachelor/Masters Degree or equivalent in any discipline from public/ private (University Grants Commission approved) University of Bangladesh.
∎ Minimum Bachelor/Masters Degree or equivalent in any discipline from public/ private (University Grants Commission approved) University of Bangladesh.

Requirements:

Additional Requirements:
∎ Age at most 35 years
∎ Experience in working at International Organization/Diplomatic Mission will get preference.
∎ Computer Literacy: Excellent knowledge of MS Office, MS Excel & PowerPoint
∎ 3+ years of experience in Coordination roles as well as Strong written and verbal communication skills.
∎ Analytical Ability of writing concept papers in the BIMSTEC areas of cooperation and Core Mechanism.
∎ Excellent interpersonal skills.
∎ Experience in working at International Organization/Diplomatic Mission will get preference.
∎ Computer Literacy: Excellent knowledge of MS Office, MS Excel & PowerPoint
∎ 3+ years of experience in Coordination roles as well as Strong written and verbal communication skills.
∎ Analytical Ability of writing concept papers in the BIMSTEC areas of cooperation and Core Mechanism.
∎ Excellent interpersonal skills.

Responsibilities & Context:
∎ General Services Staff (Category-II)
∎ Expected date for entry on duty: 15 May 2025
∎ Contractual basis (contract renewable based on annual performance appraisal and the discretion of the Secretary General of BIMSTEC).
∎ Selected candidate will be on a mandatory probation for period of 06 months starting from the date of their joining the Secretariat.
∎ Coordinate programmes and events including scheduling meetings, managing calendars, and preparing related documents.
∎ Prepare pre-meeting documents (agenda, program, background note, note by the Secretariat, concept note, information note, re-produce previous reports, proposals for way forwards etc.).
∎ Liaise with team members and stakeholders including preparation of reports, presentations, and other materials as required.
∎ Assist in coordination of training sessions, workshops, and conferences, including venue selection, catering arrangements, and guest management.
∎ Draft notes verbal, concept notes, research and policy papers, background papers, speech/ messages, data collection and analysis and preparing the outcome document of BIMSTEC Core Mechanism.
∎ Perform any other duties assigned by the authority as and when necessary.
∎ SECRETARIAT OF THE BAY OF BENGAL INITIATIVE FOR MULTI-SECTORAL TECHNICAL AND ECONOMIC COOPERATION DHAKA, BANGLADESH
∎ Applications are invited from eligible Bangladeshi nationals for the following positions at the BIMSTEC Secretariat in Dhaka, Bangladesh:
∎ General Services Staff (Category-II)
∎ Expected date for entry on duty: 15 May 2025
∎ Type of Appointment:
∎ Contractual basis (contract renewable based on annual performance appraisal and the discretion of the Secretary General of BIMSTEC).
∎ Selected candidate will be on a mandatory probation for period of 06 months starting from the date of their joining the Secretariat.
∎ Key Responsibility:
∎ Coordinate programmes and events including scheduling meetings, managing calendars, and preparing related documents.
∎ Prepare pre-meeting documents (agenda, program, background note, note by the Secretariat, concept note, information note, re-produce previous reports, proposals for way forwards etc.).
∎ Liaise with team members and stakeholders including preparation of reports, presentations, and other materials as required.
∎ Assist in coordination of training sessions, workshops, and conferences, including venue selection, catering arrangements, and guest management.
∎ Draft notes verbal, concept notes, research and policy papers, background papers, speech/ messages, data collection and analysis and preparing the outcome document of BIMSTEC Core Mechanism.
∎ Perform any other duties assigned by the authority as and when necessary.

Compensation & Other Benefits:
∎ Remunerations: Remunerations will be provided under the GSS-II Basic Salary Scale (USD480-12X7-564-EB-14X11-718) and other admissible benefits according to the Financial Rules, Regulations and Provisions of the BIMSTEC Secretariat:
∎ Remunerations: Remunerations will be provided under the GSS-II Basic Salary Scale (USD480-12X7-564-EB-14X11-718) and other admissible benefits according to the Financial Rules, Regulations and Provisions of the BIMSTEC Secretariat:

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

Eligible applicants may apply along with short (1 page) cover letter addressed to the Secretary General of BIMSTEC, BIMSTEC Secretariat, Dhaka, Bangladesh, stating why they consider as a suitable candidate for the position affixed with a copy of their CV (2 pages maximum) in English, copy of NID/Passport, one recent passport-sized color photograph and copies of academic certificates/testimonials/transcripts, certificate of experience (if any) in PDF by email to: [email protected]

NOTE:

• TELEPHONE CALLS OR ANY MEANS OF COMMUNICATIONS ON THE MATTER ARE NOT ACCEPTED

• BIMSTEC IS AN EQUAL OPPORTUNITY ORGANIZATION

• ONLY SHORT-LISTED CANDIDATES WILL BE INVITED FOR INTERVIEW

• NO TRAVELLING AND OTHER RELATED EXPENSES WILL BE OFFERED