Finance Officer

Job Description

Title: Finance Officer

Company Name: World Vision Bangladesh

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Bachelor’s degree in commerce or accountancy.

Master’s degree in commerce

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Knowledge & Skills:

• Understand development issues

• Basic knowledge and skills in accounting.

• Good time management, organizational and interpersonal skills.

• Ability to speak and write reports in English.

• Competent in the use of computer programs (spreadsheets)Basic knowledge and skills in accounting system (SUN System) Strong Financial Analysis skills

  Experience:

• Minimum 2 years’ experience in grants finance management (budget proposal stage to close out) of various donors such as UNICEF, UNHCR, UNFPA, WFP, FAO, DFID, DFAT, USAID, JPF, KOICA, IOM, Private donors etc.

• Supervisory experience

Position Purpose

The purpose of this position is to provide efficient and effective support to Program Team of Response Project and ensure effective financial management and compliance for JPF grants administered and/or implemented by WV Bangladesh. S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of finance staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grants budgeting, accounting and reporting functions in grants budgeting, accounting and reporting in WV Bangladesh. This position is accountable for identifying key requirements of donors which includes reporting data and information, reporting timeframes and frequency, reporting formats, project flexibility, purchasing standards, use of funds for overhead costs, level of backup documentation required, tracking of Cost Allocation Policy rates, and variance explanations.

Key Objectives of the Position

• Provide Leadership, technical coaching and mentoring to the respective stakeholders.

• Ensure competitive budget development as part of JPF grant applications (concepts, proposals etc.)

• Ensure capacity building strengthening of related program staffs.

• Raise timely the flag for any potential risk and the development and implementation of good internal controls, risk management, and utilization and safeguarding of assets according to WV approved policies and procedures.

• Set high quality performance targets, ensure adherence to technical standards, best practices and compliance with donors’ requirements and guidelines.

• Coordinate the JPF Grants planning and budgeting processes.

• Providing real time accurate financial data, analysis and advice.

• To have a supervisory role over grants finance in JPF project

• To manage several grants & any additional roles as and when assigned by the Grants Finance Coordinator

The position is accountable for the following:

Donor & WV Offices Engagement: Timely communication to inform timely action

• Budget negotiation with partner(s), donors and other stakeholders within the WV partnership. Ensure budgets developed are reasonable, effective and adequately covering the costs of implementing a project. Attending and participating in donor meetings as required. Responding to donor and other stakeholders’ requests and concerns accurately and on time. Reviewing and ensuring the collective/individual feedback of the grants finance team members is accurate and timely submitted to the donors & WV offices as required.

Budget Acquisition, Monitoring & Control: Supporting the project team in the financial planning (cash flow), budgeting and monitoring of the grant in accordance with donor rules and regulations and the approved project design

• Ensure accurate & timely submission of budget revisions/amendments to JPF donors and other stakeholders. Ensure budget posting & alignment in SUN System, Supply Chain system, and all the other relevant WVB systems in the appropriate account codes. Ensure timely dissemination of the approved and fully coded budgets to all the relevant stakeholders involved in managing the project. Participate in grants/project start up workshop by taking lead in grants finance training sections.

Grants/Project Financial Reporting & Close out Processes: Provide management & relevant stakeholders with regular financial analysis to inform monthly monitoring of project performance and donor reporting

• Ensure project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget. Ensure timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual and Final Grants Finance reports. Codding errors are rectified within the month. Ensure monthly review meetings are held with the project team and jointly document monthly variance explanations. Ensure timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership). Ensure timely & accurate uploading of the financial reports in the appropriate databases as per WV policies.

Internal control: Effective internal control in the financial management of the grant.

• Ensure project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget. Ensure timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual and Final Grants Finance reports. Codding errors are rectified within the month. Ensure monthly review meetings are held with the project team and jointly document monthly variance explanations. Ensure timely submission of grants finance reports as per signed agreements to the relevant stakeholders (donors and WV partnership). Ensure timely & accurate uploading of the financial reports in the appropriate databases as per WV policies.

Compliance (Risk) Management: Compliance with Grants requirements as per World Vision policy, procedures, donor and the applicable Government requirements such as TAX & VAT, Audit

• Ensure 100% monthly compliance with Workday/time sheets policy. Adhering to donor, government and WV partnership timelines. Ensure timely and smooth project expenditure verification process, external audits, spot checks etc. Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines. No occurrence of fraud or misappropriation of funds: Technical back stopping of payments. Zero questioned costs in any of the audits, verifications or spot checks. Implementation of audit findings within 90 days