Supply Chain Management Officer

Job Description

Title: Supply Chain Management Officer

Company Name: World Vision Bangladesh

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Graduation or Masters in any discipline

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

Experience:

Minimum 02 years of experience in the supply chain and procurement role.

Good Supply Chain Management expertise

Work Environment:

Bangladesh Rohingya Response Program

Position Purpose:

The Procurement Officer is responsible for overall SCM steps in the BRCRP.  This includes Sourcing, Procurement, Vendor Management, Reporting to the Procurement Coordinator.

Key Objectives of the Position

• Compiles information, records and quotations to prepare purchase orders for procurement of material, equipment, tools, parts and services.

• Conducts research/source and response to internal and external inquiries for status and information

• Define and select the sourcing method as per WV policy and product/service nature.

Position is accountable for the following:

Sourcing:

• Prepare the RFI/RFQ/RFP as per the user’s requirement and sourcing method.

• Float the RFI/RFQ/RFP as per appropriate method (Restricted/Open/International)

• Collect and compile the proposals and evaluate all the proposal for pre-selection criterion, technical and financial proposals.

• Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.

Ensure quality and issue PO to supplier:

• Check the quality and sample before finalization of award and get confirmation from the users.

• Document all facts and figures in the comparative bid analysis and get it approved by the appropriate authority.

• Negotiation and verification and market assessment in case of requirement.

• Collect feedback from other clients regarding their performance of shortlisted suppliers and ensure Block Party Screening on shortlisting

• Award the contract or issue PO duly approved by the appropriate authority.

Ensure delivery and bill submission:

• Handover the PO and sample to the Warehouse Staffs to ensuring deliver as per sample.

• Ensure timely delivery and pursue regularly.

• Communicate with the requestor regarding the delivery update proactively.

• Get the signed delivery challan.

• Ensure preparation of Payment Requests, makes sure all documents are attached as per the payment check list and forwards for approval.

Supplier relationship:

• Manage day-to-day supplier relationship for assigned commodities.

• Communicate with the external stakeholders for any issue related to specification budget, quality conformance and process related issues.

• Coordinate with suppliers to ensure on-time delivery.

• Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.

• Ensure that suppliers/vendors are paid on time against right quantity received by WV.

Documentation, monitoring and control:

• Study the policy regularly and avoid any non-compliance issues

• Report all complexities and deviations to the supervisor/line manager

• Support the supervisor and business analyst by providing data on various factors.

• Clear understanding on procurement process related documentation and audit queries.

• Manage the Procurement within the minimum lead time

• Carry out additional responsibilities and projects as assigned by the supervisor.

Professional & Personal Development:

• Demonstrating an understanding of commitment to World Vision’s Core Values in the approach to work and relationships.

• Current career plan that is consistent with World Vision’s strategic goal

• Work and Life balance