Admin (Sales, Marketing & Purchase)

Job Description

Title: Admin (Sales, Marketing & Purchase)

Company Name: Quality Flour & Agro Industries Ltd.

Vacancy: --

Age: At least 32 years

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

• At least 10 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Wholesale, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Mineral Water, Salt, Agro based Startup, Auto Rice Mill

• Master of Business Administration (MBA)
• Bachelor of Business Administration (BBA)
• Bachelor/Honors

• At least 10 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Wholesale, Food (Packaged)/Beverage, Agro based firms (incl. Agro Processing/Seed/GM), Mineral Water, Salt, Agro based Startup, Auto Rice Mill

• Age At least 32 years
• Only Male

• Ability to accept challenges with a proactive, result-oriented, and positive attitude.

• Strong leadership, communication, negotiation, and interpersonal skills.

• Prior experience in B2B, B2C, bulk sales, and order management will be given preference.

• Ability to work effectively under pressure and meet deadlines.

• Proficiency in Microsoft Word and Microsoft Excel.

• The candidate must demonstrate honesty, transparency, and ethical leadership in all business decisions and field operations.

Quality Flour & Agro Industries Ltd. is seeking a dynamic, organized, and result-oriented professional for the position of Admin (Sales, Marketing & Purchase) to support and coordinate the company’s Sales, Marketing, and Purchase operations.

The incumbent will be responsible for sales order processing, purchase coordination, customer/dealer communication, supplier coordination, stock and delivery follow-up, sales & purchase records, MIS reporting, and day-to-day coordination between Sales, Marketing, Purchase, Factory, Warehouse, and Accounts departments.

The position requires strong communication, coordination, documentation, data management, and Microsoft Excel skills, with the ability to ensure timely execution of sales and purchase activities.

• Provide administrative and coordination support for the Sales & Marketing of Rice, Atta, Maida, Suji, Bran, and other food products.

• Monitor daily, weekly, monthly, and annual sales targets for Rice, Atta, and Maida and follow up on order booking and sales achievement.

• Process and follow up on Advance Sales, Cash Sales, and Cash-on-Factory-Delivery orders for Rice, Atta, Maida, and related products.

• Coordinate orders, requirements, and delivery schedules of dealers, distributors, retailers, institutional buyers, and bulk buyers for Rice, Atta, and Maida.

• Assist the Sales & Marketing Team in developing new dealers, distributors, bulk buyers, and customers for Rice, Atta, and Maida.

• Collect, compile, and analyze product-wise, customer-wise, dealer-wise, and territory-wise sales performance for Rice, Atta, Maida, and other products.

• Monitor sales target versus actual achievement for Rice, Atta, and Maida and promptly report any significant shortfall to Management.

• Collect and report market prices, customer demand, competitor pricing, competitor activities, market trends, and customer feedback for Rice, Atta, and Maida.

• Follow up on order confirmation, payment status, stock availability, loading, dispatch, and delivery of Rice, Atta, and Maida with customers and dealers.

• Immediately report any sales decline, order cancellation, customer complaint, stock shortage, or delivery delay related to Rice, Atta, and Maida.

• Coordinate the procurement of Paddy for Rice production and Wheat for Atta and Maida production according to production and business requirements.

• Collect and maintain daily market information on Paddy and Wheat prices, availability, quality, moisture, grade, and supply conditions.

• Collect purchase prices, quantities, quality specifications, moisture, grade, and delivery terms from Paddy and Wheat farmers, traders, millers, and suppliers.

• Follow up with Paddy and Wheat suppliers/traders regarding purchase orders, rates, quantities, delivery schedules, and pending supplies according to approved purchase plans.

• Compare Paddy and Wheat market prices with purchase prices and provide information to Management regarding cost-saving and competitive procurement opportunities.

• Follow up on vehicle arrangements, loading, transportation, factory delivery, and receiving status for Paddy and Wheat purchases.

• Coordinate with Factory and Quality Control teams to support verification of quantity, moisture, grade, and quality of purchased Paddy and Wheat.

• Maintain supplier-wise records of Paddy and Wheat purchase quantity, purchase rate, total value, delivery status, outstanding quantity, and payment status.

• Immediately report any Paddy or Wheat supply shortage, price increase, quality problem, delivery delay, or supplier default to Management.

• Assist the Purchase Department in identifying new Paddy and Wheat suppliers, farmers, traders, millers, and sourcing channels.

• Maintain effective coordination between finished product sales of Rice, Atta, and Maida and the procurement requirements of Paddy and Wheat.

• Coordinate with Factory and Warehouse to ensure stock availability, product allocation, loading, dispatch, and delivery against confirmed sales orders for Rice, Atta, and Maida.

• Follow up with the Purchase Department to ensure adequate availability of Paddy and Wheat according to production requirements.

• Monitor and report pending sales orders for Rice, Atta, and Maida and pending purchase orders for Paddy and Wheat.

• Prepare daily, weekly, and monthly Sales MIS for Rice, Atta, and Maida and Purchase MIS for Paddy and Wheat.

• Prepare product-wise sales reports for Rice, Atta, and Maida and supplier-wise purchase reports for Paddy and Wheat.

• Regularly analyze Sales Target vs. Achievement for Rice, Atta, and Maida and Purchase Target vs. Achievement for Paddy and Wheat.

• Maintain accurate information on sales prices of Rice, Atta, and Maida and purchase prices of Paddy and Wheat and provide relevant reports to Management.

• Assist in preparing and maintaining Sales Orders, Purchase Orders, Delivery Challans, GRN, Invoices, Purchase Requisitions, Comparative Statements, and other commercial documents.

• Ensure accurate entry and updating of Rice, Atta, Maida, Paddy, and Wheat sales/purchase data in Microsoft Excel, ERP, and other company systems.

• Ensure accuracy, confidentiality, traceability, and proper documentation of all sales and purchase information relating to Rice, Atta, Maida, Paddy, and Wheat.

• Conduct regular follow-up and coordination to achieve the assigned Sales Targets for Rice, Atta, and Maida and Purchase Targets for Paddy and Wheat.

• Identify the reasons for any shortfall against sales or purchase targets and provide Management with relevant information and recommendations for corrective action.

• Immediately report any significant price, supply, stock, payment, delivery, or market-related risk involving Rice, Atta, Maida, Paddy, or Wheat.

• Do not make any unauthorized sales price, purchase price, credit, payment, or commercial commitment relating to Rice, Atta, Maida, Paddy, or Wheat.

• Maintain strict confidentiality of sales rates, purchase rates, supplier information, customer information, dealer information, and commercial terms relating to Rice, Atta, Maida, Paddy, and Wheat.

• Ensure integrity, transparency, accuracy, accountability, and compliance with company policies in all Sales & Marketing and Purchase activities.

• Immediately report any misreporting, concealment of material information, unauthorized commitment, negligence, or other activity that may create financial or business risk for the Company.

• Ensure effective coordination between Finished Product Sales (Rice, Atta, and Maida) and Raw Material Procurement (Paddy and Wheat) to maintain uninterrupted production and market supply.

• Perform any other responsibilities related to Sales & Marketing of Rice, Atta, Maida, and other products and Purchase of Paddy, Wheat, and other raw materials as assigned by Management.

• Mobile bill,Tour allowance,Profit share
• Lunch Facilities: Full Subsidize
• Festival Bonus: 2

• Growth-Oriented Career Path

• Friendly Environment