Team Assistant - HR

Job Description

Title: Team Assistant - HR

Company Name: E-Zone HRM Limited

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ University degree in Human Resources, Management, Administration, Finance/Accounting or related field from a recognized University.
∎ Desirable: Any advance relevant training.

Experience Requirements:
∎ At least 3 year(s)

Job Context:
∎ E-Zone HRM Limited is a management consulting group providing one-stop solutions to clients who seek improved and sustainable profitability through the effective use of their people and resources. We specialize in delivering innovative and value added services that promote revenue growth and cost containment.
∎ E-Zone HRM Limited has a formal agreement with one of the United Nations Agency to provide outsourcing services under a third party contract.
∎ E-Zone HRM Limited is now accepting applications from Bangladeshi Nationals for the following vacancies under third party outsourcing contract modality:
∎ Contract Duration: Initially for 6 months
∎ Contract Type: Contract with E-Zone

Job Responsibilities:
∎ A. Summary of Assigned Duties
∎ Under the guidance of AFO-Cox's Bazar Sub Office and the direct supervision of the Executive Assistant HR, the incumbent performs the following duties:
∎ i. HR & Records management
∎ 1. Assist in preparation of shortlist for applicants based on eligibility, qualification and competencies and position requirements relating to the recruitments for the CXB office.
∎ 2. Maintain records of SSA holders working for the emergency program in CXB including copies of contracts, leave records, end of contract evaluation reports etc., and liaise with the central HR team for the timely extension of SSA contracts.
∎ 3. Maintain records of staff, consultants, and others deployed to CXB ensuring copies of contracts, reporting forms, leave records, assignment reports, technical evaluation and clearance certificates are adequately maintained.
∎ ii. Travel:
∎ 4. In consultation with AFO, determines the R&R entitlement of deployees, where applicable, raise R&R Travel Authorizations and maintain records of pre and post travel documentation like travel authorization, boarding pass and invoices for payment travel cost etc.
∎ 5. Initiate Travel Authorization for duty travel of staff and deployees and make bookings in coordination with WCO Dhaka.
∎ iii. General Admin Support
∎ 6. Drafts/prepares general correspondences ensuring grammatical accuracy, spelling, format and conformity with procedural directives and assist in preparing technical presentations.
∎ 7. To provide General Administration Support to the Technical Team as and when required
∎ 8. To carry out any other related jobs as requested by the supervisor

Additional Requirements:
∎ Essential: Minimum of 3 years' relevant of work experience in human resources, travel and related general administrative and support areas.
∎ Desirable:
∎ Experience in UN agency, International Organization, NGO, Multinational Company, etc.
∎ Experience in Oracle-based or other ERP system would be an added advantage.
∎ iii. Skills
∎ Functional Knowledge and Skills:
∎ Ability to carry out a wide variety of tasks
∎ Ability to take notes and prepare draft documents/correspondence
∎ Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
∎ Experience in GSM/Oracle-based or other ERP system is desirable
∎ Knowledge of public health system and services in Bangladesh
∎ Organizational skills: deadline compliance, proactive action
∎ He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and UN Ageency, to be able to brief others and explain procedures
∎ iv. Languages
∎ Excellent knowledge of spoken and written English.

∎ The Candidates selected for this post will get BDT. 79,451/- per month. The selected candidate will be responsible to pay all taxes as per government rules and regulations. E-Zone will make statutory deductions towards income tax as per government rules and regulations.

Job Source: Online Job Posting.

Application Deadline: 1 Dec 2021

Company Information:
∎ 17 Nov 2021
∎ E-Zone HRM Limited

Category: HR/Org. Development


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