Senior Manager - Operations
Job Description
Title: Senior Manager - Operations
Company Name: FH Association (Cox's Bazar)
Vacancy: 01
Job Location: Cox's Bazar (Cox's Bazar Sadar)
Employment Status: Contractual
Educational Requirements:
∎ Master of Business Administration (MBA) in Supply Chain management or any other relevant subject
Experience Requirements:
∎ At least 5 year(s)
Job Responsibilities:
∎ *Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
∎ The Sr. Manager Operations is to provide leadership and supervision to the FH’s JRRP Procurement & Logistics, Field operation, Government Liaison and IT team with oversight responsibilities in the areas of procurement, fleet management, IT, government liaison, contract and document management, storage and logistics, facilities, administration support services, and general office management. This position will be responsible for the leadership and management of day to day activities in the central Cox Bazar office.
∎ Key Result #1 – Strategic Management, Coordination and Leadership
∎ Provide strategic guidance and overall leadership to the program operations team including procurement & logistics, field operation, Government liaison, and IT team.
∎ Ensure collaborative procurement planning with programs which includes identifying needs, prioritizing supply needs and activities, budgeting, sourcing, delivering and related processes.
∎ Participate in the assessment, proposal, planning and implementation of program activities to ensure all supply and logistics inputs are captured.
∎ Ensure timely, accountable and cost-effective delivery of support service to all JRRP.
∎ Coordinate the operations function with the field team and HR ensuring any new gaps are identified and filled, and replacement positions are recruited.
∎ Assess and identify new markets, suppliers and service providers in the capital city and other districts (Chittagong), to minimize cost and have efficient and uninterrupted supply channels to respond timely, ensuring FH is receiving best value for money.
∎ Represent the Program Operations in senior leadership meetings, and other cluster coordination meetings as required.
∎ Key Result #2 – Risk Mitigation and Donor Compliance
∎ Identify gaps and develop and implement SOPs, methodologies and tools to enable effective execution of procurement and logistic plans, IT, field operation, and government liaison.
∎ Ensure the implementation of organizational Logistics, IT, and field operations policy and procedures in line with compliance and donor requirements.
∎ Support cross-departmental risk identification and mitigation actions that align with organizational and regional risk-management initiatives.
∎ Ensure that accurate and complete operations department reporting, and internal control systems are functioning and that all relevant records are maintained.
∎ Analyze operations problems and advise the leadership in decision making process.
∎ Promptly inform the Chief of Party and/or County Director of any areas of concern or potential or suspected compliance violations.
∎ Key Result #3 - Logistics and Procurement supervision
∎ In close collaboration with the COP, oversee the logistics and procurement activities by ensuring they meet FH Bangladesh policies as well as government and donor standards;
∎ Work with Procurement & Logistic Manager to develop systems and processes for procurement, supply chain and logistics to ensure smooth delivery of program services at the field level;
∎ Promote and ensure that JRRP staff understand and comply with procurement and logistics policy and processes within the FH/MTI partnership;
∎ Analyze and advise on proper control systems across the procurement process and support line managers in conducting any investigation and internal audits are needed;
∎ In collaboration with the procurement manager and COP, ensure that all donor rules and regulations pertinent to the procurement of services, goods and equipment and the use of such office equipment and vehicles are followed for all donor funded projects;
∎ Work with other JRRP teams to develop and adjust procurement plans to pivot to key priorities of the JRRP as communicated by the Senior Management Team;
∎ Consolidate monthly logistics reports/updates for both internal and external communications;
∎ Key Result #4 Facilities Management, government liaison and Office Administration
∎ Oversee support services for the arrival / departure of staff, working closely with the HR and Security Officer on ensuring needs are anticipated and met;
∎ Oversee government relations are maintained and FH image and representations are at highest standard in local government offices.
∎ Work closely with the COP to ensure office facilities meet the needs of the teams;
∎ Ensure the facilities, services and equipment meet the requirements and needs of the staff.
∎ Key Result #5 – Staff Management
∎ Lead and manage the program operations teams, ensuring clarity over strategy, plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and proactive supervision;
∎ Provide spiritual leadership support and coaching to direct reports and other staff where appropriate;
∎ Support and participate in staff recruitment, induction and training as required
∎ Provide management support to direct reports in their management of others, and their implementation of objectives, work plans and tasks.
Additional Requirements:
∎ Age 30 to 59 years
∎ Five years related experience in operation management, with a significant focus on logistic experience; or equivalent combination of education and experience.
Compensation & Other Benefits:
∎ Mobile bill, Weekly 2 holidays, Insurance
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 11 Dec 2021
Company Information:
∎ 3 Dec 2021
∎ FH Association (Cox's Bazar)
∎ Address : The White House, Opposite to Police Lines, Between Bus Station and Dolphin Circle.Koltatoli, Cox's Bazar.
∎ Web : https://www.fh.org
∎ Business : In 1972, Food for the Hungry (FH) began working in Bangladesh by distributing rice to the poor. Since then, FH has focused efforts on community development including livelihoods, micro-lending, health, education, and disaster response resilience. Over the last 40 years, FH has partnered with Bangladeshi leaders and impoverished communities to create better living conditions.
Category: NGO/Development
: Interested candidates are requested to send an updated resume along with the Cover Letter to [email protected] on or before December 11, 2021. Only short-listed candidates would be contacted for next phase of selection process. The authority reserves the right to accept/reject any or all applications without assigning any reason whatsoever. Any communication in regard to the application or any attempt to influence the process will immediately disqualify candidacy. FH Association is actively trying to increase equity and gender parity in the organization. The compulsory age of retirement is 60 years. Applications will be reviewed on a rolling basis and we reserve the right to close the vacancy early if we find suitable candidates. Vacancies will be filled based on the fund availability.Safeguarding Policy: FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Source: bdjobs.com
Deadline Expired on 11th Dec 2021
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