Program Associate (Male)

Job Description

Title: Program Associate (Male)

Company Name: RTM International

Vacancy: 1

Age: Na

Job Location: Cox`s Bazar (Ukhia)

Salary: Tk. 40000 (Monthly)

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Social Science (BSS)

• Bachelor’s degree from a recognized university in Social Science, Public Health, Social Work, Development Studies, or a related discipline. A Master’s degree will be considered an added advantage.

• At least 2 years
• The applicants should have experience in the following business area(s): NGO

• Only Male

• 2 years of experience in administrative, program support, or development project roles.

• Experience in preparing professional documents in both Bangla and English.

• Experience working in donor-funded projects or with government stakeholders is an advantage.

• Good communication skills in both English and Bangla & excellent communication and interpersonal skills.

• Ability to work effectively in a team and in challenging environments.

• Commitment to humanitarian principles and the well-being of Rohingya refugees.

• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.

• High level of ability to organise and manage own time keeping to schedule and deadlines.

• Excellent writing, formatting, and documentation skills.

• Ability to maintain confidentiality and professionalism.

• Team-oriented and proactive, with the ability to work independently.

Research, Training and Management (RTM) International NGO implement different projects supported by Government of Bangladesh, UNFPA, UNICEF and others development partners. To provide comprehensive administrative, documentation, coordination, and operational support in field office RTM requires to fill up vacancies in Program Associate positions.

Position Summary:

The Program Associate will provide comprehensive administrative, documentation, coordination, and operational support to the Senior Project Manager (SPM) for effective management of the project. The role aims to ease the SPM’s workload by handling routine communication, documentation, planning, and follow-up tasks.

Job Responsibilities:

• Administrative & Documentation Support

• Draft, edit, and format letters, emails, notes, and official documents in Bangla and English.

• Prepare Word files, briefs, memos, meeting notes, and checklists as required.

• Maintain an organized filing and documentation system (both electronic and physical).

• Support the SPM in preparing meeting minutes and follow-up action points.

• Providing administrative support and maintaining records as required.

• Communication & Coordination

• Communicate with donors, government officials, partner organizations, and project teams as directed by the SPM.

• Follow up on pending tasks, email responses, deadlines, and action items.

• Coordinate meeting schedules, appointments, and communication flow between teams.

• Program Planning & Implementation Support

• Assist in developing daily/weekly/monthly action plans and task checklists.

• Prepare training plans, training calendars, invitations, and related documentation.

• Support in tracking implementation status of activities and project indicators.

• Draft justifications, clarifications, and responses for various queries from donors or government stakeholders.

• Reporting & Data Support

• Assist in compiling field data, progress updates, and feedback from different project sites.

• Support preparation of progress reports, summaries, dashboards, and monitoring tools.

• Maintain trackers for deliverables, pending tasks, and reporting timelines.

• Logistical & Operational Support

• Assist with meeting arrangements, including venue setup, materials preparation, and documentation.

• Support travel planning, field visit coordination, and logistics with field teams.

• Ensure availability of office supplies, printing materials, and required documents.

• The Program Associate will perform any other duties assigned by the Supervisor/ organization in line with program objectives, emergency response needs, and organizational priorities.

• As per organization policy.