Procurement and Logistics Officer

Job Description

Title: Procurement and Logistics Officer

Company Name: Tahzingdong

Vacancy: 1

Age: Na

Job Location: Bandarban

Salary: --

Experience:

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Masters

• Master’s degree in Business Administration, Public Administration, Social Sciences or a relevant discipline. Educational qualification will be relaxed for more experienced personnel.

• Post Graduate Diploma in Supply chain management/Human Resource Management will be an added advantage.

• 3 to 4 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

Experiences & Knowledge

• Minimum 3–4 years of procurement experience in NGO/INGO or donor-funded projects (Nutrition/Livelihood/WASH preferred).

• Mandatory hands-on experience and knowledge on procurement procedures, documentation, and vendor management.

• Proficiency in MS Office (especially Excel).

• Ability to work in remote field locations and multicultural environments.

• High integrity, transparency, and attention to detail.

• Candidates from the CHT region or with ethnic identity will be given priority.

Project: Access to and Utilization of Lifesaving Services by Marginalized Communities in Chittagong Hill Tracts in Bangladesh

Duty Station: Bandarabn with frequent travel to project sites.

Duration of contract: 8 Months

Employment Status: Full time and Contractual.

Reports to: Project Coordinator/Finance & Admin Manager

Job Context:

TAHZINDONG is a non-profit and non-government voluntary development organization aims to ensure the environmental and Socio-economic development. The organization started its journey in 2001. TAHZINGDONG strives to empower the most disadvantage, marginalized and vulnerable people in CHT through alternative development process of the people as well as ensure the sustainable development of community and society.

The organization plans to implement a project aiming to contribute to Access to and Utilization of Lifesaving Services by Marginalized Communities, disadvantage groups in Bandarban Hill district. TAHZINGDONG is inviting applications to fill the 8 positions for the aforesaid project to be implemented through the partnership with Helen Keller Intl. The appointment to these positions will be made subject to the final approval project.

Job Summary

The Procurement Officer will be responsible for ensuring timely, transparent, and compliant procurement of goods, works, and services required for effective implementation of the project “Access to and Utilization of Lifesaving Services by Marginalized Communities in Chittagong Hill Tracts in Bangladesh.” The role supports nutrition, WASH, and livelihood interventions through efficient supply chain and vendor management.

Key Tasks and Responsibilities

• Plan and implement procurement activities in line with project workplans and approved budgets;

• Responsible for procuring project supplies, materials, inputs and services following organizational and donor procurement guidelines;

• Review Purchase Requisition Forms (PRF), assign tracking number, maintain procurement status log and preserved all approved PRs sequentially for record and reference;

• Prepare Purchase order (PO), RFQs/RFPs and other procurement related documents, duly reviewed by Operations Manager, Helen Keller Intl;

• Maintain updated supplier database and ensure fair, competitive vendor selection;

• Coordinate with program teams to identify procurement needs to support program activities smoothly;

• Ensure proper documentation and filing of procurement records for audit and compliance;

• Monitor delivery schedules and verify quality and quantity of received goods/services;

• Maintain stock register of all supplies (office and program);

• Maintain inventory records updated in coordination with logistics and finance teams;

• Ensure asset management and tagging of procured items;

• Ensure proper office key management system maintaining register for the security of office and assets as well;

• Establish adequate and appropriate office security system and ensure safety and security of staff and organizations property;

• Ensure compliance with donor requirements, ethical procurement standards, and organizational policies;

• Participate in internal and external audits and respond to procurement-related queries;

• Perform any other tasks assigned by supervisor and management;

Salary: As per project allocated salary and Other Admissible benefit.