Project Accountant

Job Description

Title: Project Accountant

Company Name: ASPADA PARIBESH UNNAYAN FOUNDATION

Vacancy: 1

Age: At least 25 years

Job Location: Dhaka

Salary: Tk. 30000 - 35000 (Monthly)

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Micro-Credit

• Bachelor of Business Studies (BBS) in Accounting, Finance
• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)
• Master of Business Studies (MBS) in Accounting, Finance

• SPECIFIC EDUCATIONAL QUALIFICATION (REQUIRED)

  • Bachelor’s/Master’s Degree in Accounting, Finance, Management, Business Administration, or relevant discipline

• Preference will be given to candidates having professional accounting qualifications or partially completed professional certifications (e.g., CA Course, CMA, ACCA).

PROFESSIONAL DEGREE / CERTIFICATION (IF ANY)

• Preferred but not mandatory:

  • CA (CC), CMA, ACCA, or equivalent professional accounting certification.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO, Micro-Credit

• Age At least 25 years

EXPERIENCE

• Minimum 5 years of professional experience in accounting, finance, budget management, and financial reporting in NGOs, development projects, or donor-funded programmes.

• Experience in managing financial operations of multi-location development projects will be preferred.

• Strong experience in budget preparation, financial analysis, donor compliance, VAT and tax management, and audit support.

• Experience in maintaining accounting software and computerized financial systems.

• Familiarity with procurement procedures, financial control mechanisms, and donor reporting requirements.

• Experience working with government agencies, auditors, financial institutions, and project stakeholders.

KNOWLEDGE, SKILLS & COMPETENCIES

• Strong knowledge of accounting principles, financial management, and budgeting systems.

• Excellent analytical, numerical, and problem-solving skills.

• Strong attention to detail and accuracy in financial documentation.

• Good communication and coordination skills.

• Proficiency in accounting software, MS Excel, Google Sheets, MS Office, and computerized financial systems.

• Ability to work under pressure and manage multiple financial tasks within deadlines.

• Strong understanding of donor compliance, VAT, tax, audit, and financial reporting standards.

• High level of integrity, confidentiality, and professional ethics.

• Organization: ASPADA Paribesh Unnayan Foundation

• Department: Finance and Accounts

• Location: Project Office, Dhaka Division, Bangladesh

• Reporting To: Project Manager / Head of Finance and Accounts

• Duration: 30 Months

• Project: Economic Acceleration and Resilience for NEET (EARN) Project

ORGANISATIONAL RELATIONSHIPS

• Number of staff this role supervises (including the name of the positions): TBC

• Supervision received by: Project Manager / Head of Finance and Accounts

PURPOSE

• ASPADA Paribesh Unnayan Foundation is a national non-government development organization established in 1993, working for the socio-economic development of disadvantaged and marginalized communities across Bangladesh through livelihood development, vocational skills training, youth empowerment, education, microfinance, climate resilience, and community development initiatives. ASPADA has extensive experience in implementing donor-funded projects and community-based development programmes across multiple districts of Bangladesh.

• Under the Economic Acceleration and Resilience for NEET (EARN) Project, ASPADA seeks a qualified and experienced Project Accountant to manage overall financial and accounting operations of the project in compliance with donor requirements, organizational policies, and national financial regulations.

• The Project Accountant will be responsible for financial planning, budget monitoring, accounting operations, financial reporting, fund management, documentation, audit support, procurement compliance, and maintenance of financial records for the EARN Project. The position will ensure transparent, accountable, and efficient financial management systems to support quality implementation of project activities across selected upazilas under Dhaka Division.

MAJOR RESPONSIBILITIES

• Responsibility #1: Financial Management and Accounting Operations

  • Maintain overall financial and accounting operations of the EARN Project in accordance with ASPADA financial policies and donor guidelines.

  • Prepare and maintain project budgets, financial forecasts, cash flow plans, and expenditure tracking systems.

  • Record all financial transactions accurately and maintain updated books of accounts, ledgers, vouchers, and supporting documentation.

  • Ensure proper banking, cash management, and fund disbursement procedures for project activities.

  • Monitor project expenditures and ensure budget utilization according to approved budget lines and donor requirements.

• Responsibility #2: Financial Reporting and Documentation

  • Prepare monthly, quarterly, annual, and donor-specific financial reports in a timely and accurate manner.

  • Maintain proper documentation of bills, vouchers, invoices, contracts, procurement records, and supporting financial documents.

  • Ensure proper filing, archiving, and retrieval systems for all project financial records and documents.

  • Support preparation of financial statements, utilization reports, and budget variance analyses for management review.

• Responsibility #3: Budget Monitoring and Compliance

  • Monitor budget implementation and provide regular financial analysis and recommendations to project management.

  • Ensure compliance with donor financial rules, procurement policies, VAT and tax regulations, and organizational financial procedures.

  • Verify bills, vouchers, advance settlements, and procurement documents before approval and payment processing.

  • Ensure financial transactions are properly authorized and supported with required documentation.

• Responsibility #4: Audit and Financial Control

  • Support internal and external audits by preparing required documents, schedules, reconciliations, and financial statements.

  • Ensure implementation of audit recommendations and financial control measures.

  • Conduct regular financial monitoring and spot checks at field offices and Village Level Training Centers (VLTCs).

  • Ensure accountability and proper utilization of project funds, assets, and resources.

• Responsibility #5: Coordination and Administrative Support

  • Coordinate with project staff, field offices, vendors, banks, and service providers regarding financial and administrative matters.

  • Support procurement, logistics, training events, workshops, and operational activities through proper financial management support.

  • Provide financial guidance and orientation to project staff regarding financial procedures and compliance requirements.

• Responsibility #6: MIS, Data Management, and Reporting Support

  • Support project MIS and financial data management systems to ensure accuracy and consistency of financial information.

  • Maintain electronic financial databases and accounting software records.

  • Support integration of financial information into project progress reporting and donor reporting systems.

• Responsibility #7: Safeguarding

  • Ensure compliance with safeguarding, anti-fraud, anti-corruption, and ethical financial management practices.

  • Practice, promote, and uphold safeguarding standards within financial and administrative operations.

  • Report any financial irregularities, fraud risks, or safeguarding concerns according to organizational procedures.

KEY PERFORMANCE INDICATORS (KPIs)

• Timely and accurate preparation of financial reports and statements.

• Effective budget utilization and financial monitoring.

• Compliance with donor, audit, VAT, tax, and organizational financial requirements.

• Timely settlement of advances and financial transactions.

• Proper documentation and record management.

• Successful completion of audits without major financial observations.

RELATIONSHIP TO OTHER ROLES

• Within the Programme or Department:

  • Project Manager

  • Upazila Managers

  • MIS Personnel

  • Administrative and Procurement Staff

  • Centre in Charges (CICs)

• Outside the Programme or Department:

  • Banks and Financial Institutions

  • Auditors

  • Vendors and Service Providers

  • Government Offices related to VAT and Tax

  • Donor Representatives

WHO DOES PERFORMANCE REVIEWS FOR THIS ROLE?

• Project Manager / Head of Finance and Accounts

ANY OTHER ADDITIONAL RESPONSIBILITIES

• Perform any additional financial, administrative, or compliance-related responsibilities assigned by management.

NUMBER OF REPORTEES

• Direct: TBC

• Indirect: TBC

• BUDGET UNDER THIS POSITION: BDT 30,000-35,000 per month