Assistant Coordinator / Coordinator - Human Resources

Job Description

Title: Assistant Coordinator / Coordinator - Human Resources

Company Name: SAJIDA FOUNDATION

Vacancy: --

Age: At least 26 years

Job Location: Dhaka

Salary: --

Experience:

• 4 to 6 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor's degree (Master's preferred) in Accounting, Finance, Business Administration or a related discipline from a recognized university.

• 4 to 6 years
• The applicants should have experience in the following business area(s): NGO

• Age At least 26 years

• Minimum 4-6 years of relevant work experience in payroll management, compensation & benefits or HR/Finance operations, preferably within an NGO, development organisation or large corporate setup.

• Demonstrated hands-on experience in payroll processing, PF/Gratuity administration, staff loan management and insurance benefits coordination.

• Prior experience reconciling payroll data with Finance & Accounts is strongly preferred.

• Strong working knowledge of Bangladesh Labour Law 2006 (and amendments), income tax rules on salary income and Provident Fund/Gratuity Trust regulations.

• Proficiency in payroll/HRIS software and advanced MS Excel (VLOOKUP, pivot tables, reconciliation templates); experience with ERP systems is an advantage.

• High numerical accuracy, attention to detail, and strong analytical and reconciliation skills. Excellent organisational and time-management skills with the ability to meet strict monthly payroll deadlines.

• Strong integrity, confidentiality, and professional ethics in handling sensitive salary and financial data.

• Good interpersonal and communication skills to liaise effectively with staff, HR, F&A and external parties (banks, insurers, PF Trust).

SAJIDA Foundation is a value-driven, non-government organisation. It embodies the principle of corporate philanthropy, with 51% shareholding of Renata Ltd, one of the fastest growing pharmaceutical and animal health product companies in Bangladesh. The organisation founded by Mr. Syed Humayun Kabir in 1993 aims to empower communities, catalyze entrepreneurship, build equity, and establish enterprises for good with an overarching vision of ensuring Health, Happiness, and Dignity for All. SAJIDA's portfolio comprises of community centric development programmes on women's livelihood and health, climate change and urban poverty, a premier microfinance operation which serves more than 780K+ members through 400 offices, and six specialised healthcare enterprises.
The Assistant Coordinator/ Coordinator is responsible for the accurate, timely and compliant processing of staff salaries and all salary-related payments, including bonuses and allowances across SAJIDA Foundation and Enterprises. The role manages staff loan administration, Provident Fund (PF), Gratuity and Group/Staff Insurance benefits and serves as the primary point of coordination between HR and the Finance & Accounts (F&A) department for all payment-related reporting and reconciliation. The position requires strong command of payroll systems, statutory compliance and meticulous financial record-keeping to safeguard the accuracy and integrity of staff compensation and benefits data.
Department: Human Resources
Reports to: Head of HR
Key Responsibilities

• Process monthly payroll for all SAJIDA Foundation staff, ensuring accurate calculation of basic salary, allowances, overtime and statutory deductions before each payroll cycle deadline.

• Calculate and disburse festival bonuses, performance bonuses and all other ad-hoc allowances (travel, mobile, hardship, project-based) in accordance with HR policy.

• Administer the staff loan/advance cycle end-to-end application review, eligibility check, disbursement and monthly installment deduction through payroll while maintaining individual loan ledgers.

• Process monthly Provident Fund contributions (employee and employer share), maintain individual PF member ledgers, and handle PF withdrawal/final settlement for separating staff.

• Calculate and process Gratuity payments for separating, retiring, or deceased employees based on service records, in line with the Bangladesh Labour Law and Foundation policy.

• Administer Staff/Group Insurance benefits, including enrolment and removal of staff and dependents, premium deduction, and coordination with insurers on claims.

• Prepare monthly payroll, loan, PF, gratuity, and insurance reports and reconcile all related liability accounts with the Finance & Accounts (F&A) department, resolving discrepancies promptly.

• Ensure correct calculation and timely deposit of income tax (TDS) on salaries and issue salary and tax certificates to staff as required.

• Maintain audit-ready documentation for all payroll and benefits transactions and support internal, external and PF/Gratuity Trust audits with accurate data and schedules.

• Ensure ongoing compliance with Bangladesh Labour Law 2006, PF/Gratuity Trust regulations and internal financial policy, updating processes as regulations change.

• Salary with Mobile & Internet allowance, Life & Medical insurance, Festival Bonus and Performance Bonus.