Procurement Officer

Job Description

Title: Procurement Officer

Company Name: Mim Sharat Group

Vacancy: --

Age: At least 30 years

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): Importer

• Bachelor of Business Administration (BBA) in Supply Chain Management

• Bachelor's or Master's degree in Business Administration, Supply Chain Management, Commerce, or related field.

• 5 to 7 years
• The applicants should have experience in the following business area(s): Importer

• Age At least 30 years

• Must have strong computer skills, particularly in MS Word and MS Excel.

• Minimum 5-7 years of experience in procurement, with at least 3 years focused on government tendering.

• Candidates with experience working with government agencies such as DG Food, Ministry of Food, or various government projects, as well as experience in e-tender submission and contract management, will be given special preference.

Other Required Skills & Knowledge:

• Expert knowledge of e-GP (Electronic Government Procurement) platform.

• In-depth understanding of PPA 2006 (Public Procurement Act) and PPR 2025 (Public Procurement Rules).

• Familiarity with open tenders, limited tenders, and other procurement methods related to goods, works, and services.

• Knowledge of bank guarantees, bid bonds, performance securities, and advance payment guarantees.

• Strong documentation and report writing skills.

• Proficiency in MS Office and ERP systems.

• Excellent communication and negotiation skills.

• Ability to work under pressure and meet strict deadlines.

Reports to: DGM (Operations)

Role Summary:

The Procurement Officer will be responsible for managing all procurement activities of Mim Sharat Group, with a primary focus on government tendering and e-tendering processes. This role requires extensive knowledge of PPA 2006, PPR 2025, and the e-GP platform to ensure successful bid submissions, compliance, and contract execution.

Key Responsibilities:

Government Tendering & E-Tendering:

• Manage end-to-end government tendering processes through the e-GP (Electronic Government Procurement) platform.

• Prepare, review, and submit tender documents, bids, and proposals in compliance with PPA 2006 and PPR 2025.

• Ensure all tender requirements are met including eligibility documents, technical specifications, financial bids, and bank guarantees.

• Monitor government tender notices, track deadlines, and maintain a tender submission calendar.

• Arrange bid bonds, performance guarantees, and other security instruments in coordination with banks.

• Ensure 100% compliance with all tender rules, regulations, and submission guidelines.

• Follow up on tender evaluations, attend pre-tender meetings, and respond to clarification queries from procuring authorities.

• Manage post-award activities including contract signing, performance monitoring, and contract close-out.

Group Procurement:

• Handle procurement of raw materials, equipment, machinery, spare parts, and other supplies for all business units.

• Identify reliable suppliers, negotiate prices, and maintain strong vendor relationships.

• Conduct market research to ensure competitive pricing and quality standards.

• Issue purchase orders, manage supply contracts, and monitor delivery schedules.

• Ensure cost-effective procurement without compromising quality.

• Maintain accurate procurement records, contracts, and documentation.

Compliance & Documentation:

• Ensure all procurement activities comply with government regulations, group policies, and industry standards.

• Maintain proper documentation for audits, tender submissions, and internal reviews.

• Keep updated on changes in PPA, PPR, and e-GP regulations.

• Ensure timely renewal of trade licenses, VAT registration, and other statutory requirements.

Coordination & Reporting:

• Coordinate with internal departments (finance, operations, logistics) for procurement needs.

• Prepare regular procurement reports, budget updates, and cost analysis.

• Maintain close liaison with government agencies, procuring authorities, and banks for tender-related matters.