Procurement Officer

Job Description

Title: Procurement Officer

Company Name: Center for Natural Resource Studies (CNRS)

Vacancy: 1

Age: Na

Job Location: Habiganj (Madhabpur)

Salary: --

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor of Business Administration (BBA)
• Master of Business Administration (MBA)

• Bachelor/Masters in Supply chain management/ business administration or any other relevant subject from any reputed public or private university.

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO

• Working Experience:

• Minimum of 5-7 years of experience in relevant experience. Candidates with a having I/NGO procurement experience and familiarity with WFP/USDA procurement standards and compliance frameworks will get preference

• Skills and Additional Job Requirements:

• Excellent verbal and written communication, presentation and reporting skills in English and effective interpersonal and negotiation skills, proven through successful interactions with all levels of stakeholder groups.

• Having non-discriminatory and gender-sensitive perceptions along with safeguarding

• To protect children in connection.

• Excellent computer literacy especially MS applications.

• Commitment to CNRS’s values of inclusion, accountability, and community empowerment.

• Integrity and transparency in procurement practices

• Ability to work under pressure.

• Abilities to undertake extensive travel to remote village/community level

• Excellent teamwork, and a proven track record of building trust within and empowering teams

• Diplomacy, tact, and negotiating skills are essential

Expected Joining: October 2025

Duration: Till December 2026 with High Possibility of Extension

Project Brief: World Food Programme assisted school feeding programme, funding through United States Department of Agriculture (USDA) McGovern-Dole FY24 award aims to improve child nutrition, education, and health outcomes in Bangladesh . The programme will be implemented for five years, from October 2024 to September 2029. The programme will directly support 31,936 pre-primary and primary school children in 149 Government Primary Schools in Madhabpur upazila of Habiganj district, while providing technical assistance in Ukhiya and Kutubdia upazilas of Cox’s Bazar district to continue the best practices achieved under USDA McGovern-Dole FY17 and FY20. The Programme also will provide capacity-strengthening support to the Government for upcoming Government Primary School Feeding Programme. The key activities under the programme include providing nutritious school meals, developing instructional materials, strengthening education system capacities, building and rehabilitating WASH facilities, supporting nutrition education, establishing school gardens, enhancing smallholder farmer production and market access, and enabling national and sub-national governance structures. The Programme will be implemented in collaboration with key partners, including CNRS, RtR, and FAO, to ensure sustainability, evidence generation, and effective coordination across sectors.

Under the guidance of WFP, CNRS will ensure food distribution, improved Water, Sanitation, and Hygiene (WASH) facilities, and health education in targeted schools. CNRS will also focuses on capacity building, community engagement, and promoting sustainable practices.

Part I: Job Statement

CNRS, in partnership with WFP, is implementing the School Feeding Program in Madhabpur Upazila to improve child nutrition, school attendance, and learning outcomes. The program involves the regular distribution of fortified biscuits and fresh food items to targeted schools. Efficient procurement is critical to ensuring timely delivery, quality assurance, and donor compliance.

The Procurement Officer will be responsible for managing all procurement-related activities under the School Feeding Program, ensuring transparency, cost-effectiveness, and alignment with WFP and CNRS procurement policies. The role requires close coordination with vendors, field teams, and finance units to maintain uninterrupted supply chains and audit-ready documentation. He/she will also be responsible to coordinate the entire process in the planning of material, goods, and services procurement, extend support & cooperation to prepare procurement plan, facilitate supply chain activities, inventory control, logistics and distribution, and ensuring effectively-functioning processes to avoid costly delays and lost opportunities for the CNRS Head Office and this project according to the CNRS rules and regulations.

Part II: Job Responsibilities and Tasks

Key Responsibilities:

• Develop and implement procurement plans aligned with the Detailed Implementation Plan (DIP) and donor timelines

• Conduct market assessments and vendor prequalification for food items (e.g. biscuits, eggs, fruits, milk) and non-food items (e.g. utensils, hygiene kits)

• Monitor vendor performance and delivery schedules to ensure uninterrupted school feeding operations

• Prepare and manage RFQs, bid evaluations, purchase orders, and contract awards in accordance with CNRS and WFP guidelines

• Conduct market assessments and vendor prequalification for food and non-food items

• Monitor vendor performance, delivery schedules, and quality assurance protocols

• Maintain procurement documentation for audit readiness and donor reporting (e.g., USDA compliance)

• Coordinate with logistics and field teams to align procurement with distribution plans

• Support contingency planning by identifying alternate vendors and emergency procurement pathways

• Ensure procurement activities are gender-sensitive, environmentally responsible, and locally inclusive

• Participate in monthly coordination meetings and contribute to procurement-related reporting

Key Deliverables:

• Approved procurement plan and vendor database

• Timely procurement of quality-assured goods and services

• Full compliance with WFP/USDA procurement standards

• Strengthened vendor accountability and cost-efficiency

• Zero stockouts or delivery delays across targeted schools

• Complete procurement documentation for donor audits

• Monthly procurement status reports submitted to Project Manager

• Salary: BDT 73,853 per month all inclusive