Procurement & Logistics Officer

Job Description

Title: Procurement & Logistics Officer

Company Name: Zabarang Kalyan Samity

Vacancy: --

Age: Na

Job Location: Khagrachhari

Salary: --

Experience:

• At least 3 years

• Masters

• Academic: Master’s degree in Business Administration, Business Studies, Supply Chain Management, or a related discipline.

• At least 3 years

Qualifications

Working Experience: Minimum 3 years’ of practical experience in NGO/INGO or donor-funded projects (Nutrition/Livelihood/WASH preferred).

Knowledge:

• Strong knowledge of accounting software and MS Excel.
• Familiarity with donor compliance (INGO preferred).
• High integrity, attention to detail, and strong organizational skills.
• Mandatory hands-on experience and knowledge on procurement procedures, stock documentation, quality control and vendor management.
• Deep understanding of the geographical and logistical landscape of the Chittagong Hill Tracts (CHT) region.
• Proven ability to manage vendor relationships and negotiate complex contracts effectively.

Attitudes:

• Works well with teams
• Conscious of child protection issues
• Non-discriminatory and gender sensitive

“Access to and Utilization of Lifesaving Services by Marginalized Communities in Chittagong Hill Tracts in Bangladesh” Project

Zabarang, a local NGO based in Khagrachhari Hill District, invites applications from qualified candidates for the following positions under the above-mentioned project, supported by Helen Keller International. The project aims to improve the nutritional status, health resilience, and overall well-being of vulnerable children under five and their households in the Chittagong Hill Tracts through integrated Nutrition, Food Security, and WASH interventions. Recruitment is subject to final approval and agreement between Helen Keller International and Zabarang.

Name of Position: Procurement & Logistics Officer

Number of Position: 01 (One)

Duty Station: Khagrachari Head Office

Duration of Contract: 8 Months

Reports to: Project Coordinator/ Head of Finance and Human Resources

Job Summary

The Procurement & Logistics Officer will be responsible for managing the end-to-end supply chain activities of the project. This includes the transparent procurement of goods and services, efficient fleet management, and meticulous warehouse/inventory control. The primary goal is to ensure that all project requirements are met on time, within budget, and in full compliance with organizational and donor regulations.

KEY TASK AND RESPONSIBILITIES

• Plan and implement procurement activities in line with project workplans and approved
• budgets.
• Responsible for procuring project supplies, materials, inputs and services following
• organizational and donor procurement guidelines.
• Review Purchase Requisition Forms (PRF), assign tracking number, maintain procurement status log and preserved all approved PRs sequentially for record and reference.
• Prepare Purchase order (PO), RFQs/RFPs and other procurement related documents, duly reviewed by Operations Manager, Helen Keller Intl.
• Maintain updated supplier database and ensure fair, competitive vendor selection.
• Coordinate with program teams to identify procurement needs to support program activities smoothly.
• Ensure proper documentation and filing of procurement records for audit and compliance.
• Monitor delivery schedules and verify quality and quantity of received goods/services.
• Maintain stock register of all supplies (office and program).
• Maintain inventory records updated in coordination with logistics and finance teams.
• Ensure asset management and tagging of procured items.
• Ensure proper office key management system maintaining register for the security of office and assets as well.
• Establish adequate and appropriate office security system and ensure safety and security of staff
• and organizations property
• Ensure compliance with donor requirements, ethical procurement standards, and organizational policies.
• Participate in internal and external audits and respond to procurement-related queries.
• Perform any other tasks assigned by supervisor and management.

Salary: As per project allocated salary and Other Admissible benefit.