Manager - HR & Admin

Job Description

Title: Manager - HR & Admin

Company Name: Arkay Multimedia Limited

Vacancy: 1

Age: 30 to 40 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 7 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Advertising Agency, Multinational Companies, Group of Companies

• Bachelor/Honors

PGDHRM

• 3 to 7 years
• The applicants should have experience in the following business area(s): Manufacturing (FMCG), Advertising Agency, Multinational Companies, Group of Companies

• Age 30 to 40 years

• Excellent communication and negotiation skills.

• Fluency in both oral and written communication.

• Self-motivated and adaptable to high-pressure work environments.

• Ability to prioritize tasks

• Must have leadership quality

• Ability to supervise & provide direction

• Willingness to work under pressure.

Arkay Multimedia Limited invites applications from energetic individuals with leadership quality for the following position of Manager – Admin.

Job Responsibilities:

• Identify vacancies, post job opening; screening process, interview, and match applicant with open positions, extend offerings and employee on-boarding.
• Lead end-to-end recruitment processes
• Negotiate with selected candidate regarding compensation.
• Issue appointment letter to finalized candidate as per management Decision.
• Support the recruitment in ensuring a seamless onboarding experience for selected candidates.
• Assist human resources department with payroll and personnel databases
• Design and implement management systems to drive accountability and continuous improvement.
• Arrange Induction for new employees.
• Maintain employee database and keep it up to date.
• Maintain personal files, leave records, etc.
• Record and generate attendance report.
• Optimize resource utilization across the organization.
• Settlement of employee end service benefits.
• Analyze staff needs, identify vulnerabilities, and boost efficiency and accuracy.
• Maintain the work structure by updating job requirements and job descriptions for all positions.
• Maintain & develop effective workforce through counseling, & motivation
• Looking after and maintaining the attendance records and leave of employees.
• Provide logistical support to sales team.
• Ensure compliance with labor laws and company policies.
• Maintain job description of all employees of the company.
• Coordinate with HR, finance & accounts, Sales & marketing and other departments for support services.
• Supervise daily administrative operations and ensure smooth functioning of the office.
• Maintain office facilities and ensure equipment is functional and well-maintained.
• Manage office supplies, procurement, and vendor relationships.
• Oversee maintenance, repairs, and cleanliness of office premises.
• Coordinate with external contractors and facility service providers.
• Ensure compliance with health and safety standards.
• Manage administrative staff such as receptionists, clerks, drivers, and housekeeping personnel.
• Monitor beautification sites/locations as per standards set by the company.
• Report to MD regarding any deviation in beautified locations.
• Make sure corrective actions are taken into action to beautified locations as per standards. 
• Assign tasks and ensure team productivity.
• Monitor and control expenses to ensure cost-effectiveness.
• Maintain accurate records of company assets, contracts, and office inventory.
• Oversee archiving of important documentation.
• Manage contracts, renewals, and negotiations.
• Look after fleet management of the company.
• Look after office cleanliness, hygiene and safety of the company.
• Oversee the procurement of office stationery, equipment, uniforms, and other essential office supplies.
• Supervise and ensure the cleanliness, maintenance, and overall beautification of the office environment.
• Monitor and allocate official vehicles, track vehicle movements, verify fuel consumption, and follow up on tax token, insurance, and license paperwork.
• Maintain office as well as beatified sites inventory regularly and keep them up to date.
• Supervising and Managing Security Guards.
• Coordinate with security staff and manage access control systems.
• Ensure all Guards are in place when on duty and ensure their daily attendance.
• Ensure accurate record-keeping of guard-related data.
• Maintain daily attendance records of Guards and Malis.
• Conduct continues supervision of Security Guards assigned
• Investigate security incidents, document them, and take appropriate corrective actions.
• Inform senior management or other relevant stakeholders of the incident, ensuring they are kept updated on the situation and any actions taken.
• Any other responsibilities as assigned by the Company.