Manager - Admin & Legal

Job Description

Title: Manager - Admin & Legal

Company Name: Shafi Motors Limited

Vacancy: 1

Age: 45 to 55 years

Job Location: Chattogram

Salary: Negotiable

Experience:

• At least 10 years
• The applicants should have experience in the following business area(s): Group of Companies, Transportation, Supply Chain

• Masters

• Master’s Degree in any discipline from a reputed University

• At least 10 years
• The applicants should have experience in the following business area(s): Group of Companies, Transportation, Supply Chain

• Age 45 to 55 years

• At least 10 years of relevant work experience

• Possess modern & contemporary administrative management skills

• Strong drafting and vetting skills

• Excellent writing skills both in English & Bangla

Company Information:
For more than 55 Years, Shafi Motors Limited (SML) remains as the largest road transport company in Bangladesh with fully equipped Inland Container Depot (ICD) and Container Freight Station (CFS). Currently serving as one of the best 3PL service providers in the industry, SML heavily depends on its professional workforce for its organic growth.
Job Context:
We are looking for a ‘Manager - Admin & Legal’ who will report directly to the Top Management of the organization. The incumbent will be responsible to manage all Administrative and Legal functions. In this context, applicant must be responsible, dedicated, self-motivated, and proactive professional who has experience to handle Administrative, Compliance & Legal related activities in large renowned organization/s.
Job Description / Responsibilities:

• Provide day-to-day Administrative support related to Logistics, Safety, Security, Transport, Housekeeping, Support Staff Supervision etc.

• Communicate with the Concerns in various Sites for their needs in respect of Administration and Legal issues

• Ensure all Administrative activities are in compliance with the Civil and Labor Law, protecting Company interest

• Continue follow-up Admin and Legal activities with all the Departments and Ensure in-time support, coordination, and communication with the employees

• Prepare and Circulate Official / Managerial Order / Note / Memo & Circular with regards to Administration

• Maintain liaison with external authorities i.e. external Counsels/Lawyers; Third-party Vendors and Suppliers, Buyers & Third-party Auditors for Legal & Operations related matters

• Liaison with various non-Govt & Govt. Offices i.e. Chittagong Port, Custom House, NBR, BGMEA, BKMEA, Compliance Auditors, FSCD, DIFE, Environment Office, DC Office, Law Enforcement Agencies (including NSI, SB, City SB, DB Police, Ansar), Karnaphuli Gas, PDB, WASA, BTRC, and Local influential community leaders to ensure smooth Business of the Company

• Handle all Legal disputes & Litigation, with practicing capabilities at premium courts, coordinate with the external counsels, assist in drafting of Petitions, Writs, Suits; appear in the Courts on behalf of the Company and undertake the strategy aspects of Litigation

• Represent the company on Civil & Criminal issues in any Court, Tribunals, Police Station, or any other Authority

• Take actions for Legal Notice / Summons / Warrant, which has been issued against the Company or any person whose interest is essential for the Company

• Represent the Company at Arbitration and Public Utilities Commission hearings

• Formulate and implement all Administrative Policies and Manuals

• Implement & Develop of the effective Management Strategies, lead the team to create good Working Environment enabling everyone to work with effort & Co-operation

• Develop and Implement Admin strategies in line with the Business Plan, Labor Law, Customers’ requirement and Industry standards, etc.

• Manage the issues pertaining to Industrial Relations (IR) according to Laws in force along with formulate motivational factors and conflict management

• Manage changes - particularly to structure in a positive and supportive manner

• Monitor and Manage Access Control & Time Attendance System

• Effective handling of Grievance & disciplinary action

• Evaluate departmental performance and take the required actions to guarantee business expansion

• Provide a safe and secure working environment for Workers, Contractors, Suppliers, and Guests

• Provide countermeasure recommendations in regular discussions with the relevant team to guarantee the security of personnel, property, and procedures

• Look after all Security aspect of all premises. Receive and report to the Top Management all necessary security matters at any time for security breaches

• Look after the discipline of the Security Force deployed for the safety and security of the all site premises

• Perform any other task assigned by the Management related to the role