Information Management & Documentation Officer

Job Description

Title: Information Management & Documentation Officer

Company Name: NGO Forum for Public Health

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ University degree in Information Technology / International Development / Demography/ Public Health / Statistics / Bio Statistics / Urban & Regional Planning, Development Studies / Social Science or other relevant subjects.

Experience Requirements:
∎ 4 to 6 year(s)
∎ The applicants should have experience in the following business area(s): Development Agency, NGO

Job Responsibilities:
∎ Information Management:
∎ Implement and regularly update the Information Management Strategy and the Disseminate all information management related products to the management and relevant sectors.
∎ Developing and updating Open Data Kits (ODK) forms to ensure high quality data collection.
∎ Providing practical training for data enumerators and supervisors.
∎ Develop organizational capacity for multimedia and information alerting usage.
∎ Collect and disseminate all kind of information management related products produced by relevant cluster, UN agencies and other agency.
∎ Design necessary data collection forms, ensuring that the purpose and use of data collected is clear and that questions are simple, clear and collectable.
∎ Based on the data collected, conduct needs and gap identification for the relevant sector.
∎ Develop an information-sharing platform as a web-portal.
∎ Perform advisory and technical assignments in the use of Geographic Information Systems (GIS),
∎ Organize and maintain GIS data of all WASH facilities in accordance with the relevant data management protocols.
∎ Update 4W matrix with collect information and data from field.
∎ Identify appropriate secondary data and information resources.
∎ Draft and manage the information management strategy of NGO Forum.
∎ Flows of information and discovery of data/information.
∎ Identify and address information management gaps, and facilitate information sharing between field and project offices including through the organizational web portal.
∎ Regularly map the project facilities and any other useful facilities connected to the WSH sector as per WASH sector.
∎ Provide emergency response information support to the management.
∎ Work closely with the project management to ensure consistency and accuracy of the information collected from field.
∎ Provide Information Management services to support monitoring activities within the working refugee camps.
∎ Participate in Cluster and inter-cluster meetings representing the deploying organization, and provide the necessary support in presenting the relevant data and information.
∎ Documentation:
∎ Ensure monthly, quarterly, half-yearly and yearly progress report preparation in a timely manner.
∎ Develop different kind of quality documentations, stories considering project progress and positive changes in people’s lives throughout the project implementation.
∎ Produce case studies, best practices, field experiences, newsletter, e-bulletins and other advocacy materials.

Additional Requirements:
∎ Age 30 to 45 years
∎ Both males and females are allowed to apply
∎ Relevant professional experience working with information management.
∎ Experience using data for reporting purposes.
∎ Good report writing and problem solving skills.
∎ Excellent computer skills.
∎ Able to communicate in local language (Cox’s Bazar, Burmees)
∎ Proven skills to analyses statistical information.
∎ Experience in use of tablets & smartphones and associated software.
∎ Experience data collection through KOBO software and other mobile application software,
∎ Able to oversee multiple tasks, prioritizing and delegating as required.
∎ Knowledge of different data collection methodologies.
∎ Ability to formulate IM-related technical requirements and Operating Procedures.
∎ Gender sensitive,
∎ Fluent in English and local language,
∎ Willingness to work in Refugee Camps.
∎ Willingness to work under pressure during emergency response.

Salary: Tk. 86174 (Monthly)

Compensation & Other Benefits:
∎ As per Human Resource Policies & Procedures of NGO Forum for Public Health.

Application Deadline: September 16, 2019

Company Information:
∎ NGO Forum for Public Health
∎ Address : 4/6, Block-E, Lalmaita, Dhaka - 1207
∎ Web : www.ngof.org

Category: NGO/Development

Read Before Apply: Interested persons are requested to apply with a complete CV with contact mobile/telephone number and a copy of recent passport size photograph. NGO Forum is an equal opportunity employer and also encourages applications from qualified female candidates. The name of the post applied for "Information Management & Documentation Officer" should be placed at the top of the envelope and in the subject line of email. Application should be sent to the Manager, HR & Admin, NGO Forum for Public Health 4/6, Block-E, Lalmatia, Dhaka-1207 or apply online at [email protected]