Human Resource Officer

Job Description

Title: Human Resource Officer

Company Name: DanChurch Aid, Bangladesh office

Vacancy: Undefined

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Minimum of a Bachelor's degree or equivalent in Human Resources, Law, Business or Organization Development or any other relevant subject

Experience Requirements:
∎ At least 5 year(s)

Job Context:
∎ Place of work: Cox`s Bazar, with frequent field visits
∎ Contract duration: Eight months possible to extend (contract Start date is from asap).The position is subject to funding.

Job Responsibilities:
∎ Human Resource Management
∎
∎ Cooperate with the Management Team to understand the recruitment needs and provide advice on according to the already established Recruitment Process;
∎ Advertise available roles on internet and other appropriate channels;
∎ Create appropriate lists of suitable applicants for hiring managers and liaise with them to ensure timely shortlisting is achieved;
∎ Act as member in the Interview Panel when required;
∎ Ensure that pre-employment onboarding processes for successful candidates (i.e references, police checks, documentation, conditional offer letters, contracts, orientation etc.) are fulfilled;
∎ Manage transparent and competitive recruitment and selection processes including updated job descriptions, vacancy announcement, screening of candidates, and coordinate for interview panels. Coordinate the recruitment process as per DCA policy.
∎ Prepare employment contracts, job descriptions & other HR letters
∎ Coordinate for staff induction and placement
∎ Follow up with all candidates' post-recruitment, ensuring all receive notification and/or feedback on the outcomes of their application;
∎ Maintain the Recruitment Tracker updated throughout the process.
∎ Human Resource Policy
∎
∎ Provide information to all DCA staff and advise on the interpretation of HR policies & procedures and ensure the HR policy compliances.
∎ Design, coordinate and monitor operational systems for managing necessary human resource functions to implement HR policies
∎ Be the first contact point for all staff on all HR-related matters - HR rules and regulations, policies and practices.
∎ Review and develop the human resource policies and revise it as advised by Area Manager
∎ Provide guidance and direction in compensation and benefit matters
∎ Be aware with national labour law and ensure DCA respects the national and local law
∎ Provide consultation to the Line Managers in the design of work schedules and other employment conditions in line with the compensation and benefits policy and National labor law;
∎ Ensure that the HR system and employee filling is updated in a timely and accurate manner throughout the employment phase;
∎ Announce every new comer to the Payroll system and draft employment contracts;
∎ Submit in a timely manner the employment tracker ensuring all relevant to payroll (e.g. new comers, work hours, employee termination, leaves etc) information is accurate;
∎ Ensure that all employees are aware of relevant compensation and benefits policies and procedures. Advice appropriately when needed;
∎ Safeguard compliance with the national employment law on Compensation and Benefits; Inform on any inconsistencies which entail legal risks and associated costs;
∎ Provide any relative report requested.
∎ Ensure leaves policy is documented, understood, shared, applied & followed
∎ Ensure leaves tracking system and appropriate reports
∎ Ensure the Time registration system is in place and well followed by supervisors and that reports are made in a timely manner
∎ Act as the focal point with the CD for implementing disciplinary measures
∎ Personnel Management
∎
∎ Responsible for staff personnel file management and staff and training database.
∎ Ensure that all staff are oriented on code of conduct and policies and they have signed the DCA code of conduct.
∎ Responsible for leave management
∎ Ensure that all staff are ensured under the group personnel accidental Insurance policy
∎ Ensure staff vaccination information and support
∎ Staff Development and Staff Welfare
∎
∎ Identify training needs and complete yearly staff development & training needs analysis and extend necessary support to staff for addressing those training needs.
∎ Support all supervisors in doing regular performance reviews as per human resource policy.
∎ Provide effective advice and support on all staff issues including on the care, development, performance, motivation and contribution of the staff.
∎ Assist line managers with the selection and contracting of external training programs and consultants.
∎ Introduce staff welfare actions and processes to maintain staff morale and motivation
∎ Represent HR perspectives in the Staff Welfare Committee. Channel staff concerns to the management and provide guidance on resolution of issues.
∎ Plan and implement training programs, including induction programs for all new staff which include security, welfare, complaints mechanisms, code of conducts, DCA online training and other policies & procedures.
∎ Facilitate and/or oversee training on new DCA policies, systems, practices and programs.
∎ Make liaison and coordination with the training institutions. Coordinate for staff training. Maintain training database for staff.
∎ Others :
∎
∎ Represent DCA in HR Networks
∎ Any other assigned task requested by line manager

Additional Requirements:
∎ A minimum of five years of related experience in Human Resources management and development required
∎ Experience from development or humanitarian aid sector with NGO required
∎ Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training and preventive labour relations, preferred.
∎ Active affiliation with appropriate human resources networks and organizations and ongoing community involvement, preferred.
∎ Committed to rights based and gender sensitive work, pro-poor, committed and strong civil society organizations and social mobilization.
∎ Commitment to basic values and policies of DCA
∎ Able, willing and committed to work with people of different backgrounds
∎ Contribute constructively to a working environment based on mutual respect, trust and commitment
∎ Pro-active learning, keeping abreast of current and changing HR trends and practices.
∎ Strong organizational skills, with ability to meet deadlines
∎ Strong critical thinking skills; sound reasoning based on standard human resources principles and practices.
∎ Ability to apply discretion and maintain confidential information.
∎ Highly flexible in style with the ability to produce creative and pragmatic solutions to complex HR problems.
∎ Understanding of the complexities of working in a multicultural environment and demonstrable ability to put diversity and gender equity at the heart of strategy, policy and practice.
∎ Able to cope with stress and work under difficult circumstances
∎ Ability to achieve results by influence and persuasion.
∎ Fluency in written and spoken English
∎ Proficient with Microsoft Word, Excel and PowerPoint
∎ Strong communication, presentation and documentation skills.

Application Deadline: April 24, 2019

Company Information:
∎ DanChurch Aid, Bangladesh office
∎ Business : DanChurchAid (DCA) is a faith-based, non-missionary organization. We work for the poor, vulnerable and socially excluded communities and believe in life before death. Our everyday work with development and relief aid strives to help the oppressed, neglected and marginalized groups in our focus countries in Asia, the Middle East, and Africa to strengthen their possibilities of a life in dignity. In Bangladesh, we are involved in several thematic areas with our work focusing on resilient livelihoods/economic empowerment and humanitarian relief and DRR.

Category: HR/Org. Development

Read Before Apply: Only online applications consisting of minimum a CV and a cover letter will be considered. To apply use the following link.