HR & Admin Assistant (National Position)

Job Description

Title: HR & Admin Assistant (National Position)

Company Name: DanChurch Aid, Bangladesh office

Vacancy: Undefined

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Masters of Business Administration (MBA) or Masters in any subject with PGDHRM

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ We are seeking interest in this role from candidates who have experience working in the HR & Admin Assistant level and who are willing to undertake the full spectrum of HR & Admin duties, including HR Administration. Strong interpersonal skills, attention to detail and an ability to work under pressure are essential.
∎ Duration of the contract: Until 31 December 2019 possible to extend more.
∎ Place of work: Cox`s Bazar, Bangladesh with frequent field visit .

Job Responsibilities:
∎ Support in the Recruitment process.
∎ Ensure required documents from the recruitment are send to relevant interviewers
∎ Scheduling job interviews and assisting in interview process
∎ Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
∎ Ensure that the employee receives and sign contractual documents.
∎ Ensure the original signed contract document is filed as a hard and soft copy
∎ Ensure ID Card and logistical arrangements is issued for staff induction.
∎ Maintain and ensure proper filling of all Recruitment and HR related files in leave applications in hard copy as well as soft copy.
∎ Supervise and manage the office cleaners on daily basis and ensure the premises are kept clean and in good hygiene at all times.
∎ Manage office supplies and consumables including stationery and cleaning items and ensure restocking is done timely.
∎ Facilitate all staff training arrangements including making bookings for the venues, availing stationery and accommodation as necessary.
∎ Assist to conduct orientation of new employee.
∎ Update and circulate the contact list for all DCA staff on monthly basis.
∎ Assist during the time of HR & Admin audit when required
∎ Assist in arranging staff insurance bill submission and payment request to respective person.
∎ Assist to collect all performance appraisals from project during mid - year and year end review at country office including handling misconduct and other forms of grievances.
∎ Briefing in terms of HR /Admin procedures and mandatory documents
∎ Filing of all administrative & HR documents on daily basis
∎ Assist in monthly HR & Administrative report preparation.
∎ Perform the responsibility as per his/her level to mainstream gender and maintain gender equity in the organization.
∎ Any other duties as required.

Additional Requirements:
∎ Both males and females are allowed to apply
∎ Experience in facilitating and supporting management/HR/admin personnel.
∎ Experience of managing supporting staff.
∎ At least 1 year field experience in a humanitarian organization.
∎ Able to work under stressful conditions and meet tight deadlines.
∎ Ability to work in a cross-functional and multi-cultural environment.
∎ Good inter-personal skills
∎ Ability to work in a team, excellent communication skills.
∎ Group process facilitation skills, coordination skills.
∎ Open to learning and committed to acting on learning and sharing experiences.
∎ Self-supported in computing systems.
∎ Experience in change management.
∎ Excellent in both Bengali and English communication (Both spoken and written)

Application Deadline: May 22, 2019

Company Information:
∎ DanChurch Aid, Bangladesh office
∎ Business : DanChurchAid (DCA) is a faith-based, non-missionary organization. We work for the poor, vulnerable and socially excluded communities and believe in life before death. Our everyday work with development and relief aid strives to help the oppressed, neglected and marginalized groups in our focus countries in Asia, the Middle East, and Africa to strengthen their possibilities of a life in dignity. In Bangladesh, we are involved in several thematic areas with our work focusing on resilient livelihoods/economic empowerment and humanitarian relief and DRR.

Category: HR/Org. Development