Finance and Admin Officer (Sylhet)

Job Description

Title: Finance and Admin Officer (Sylhet)

Company Name: Muslim Hands International

Vacancy: 1

Age: Na

Job Location: Sylhet

Salary: Tk. 50000 - 52000 (Monthly)

Experience:

Published: 2025-08-11

Application Deadline: 2025-08-20

Education:

• Bachelor of Commerce (Pass) in Accounting
• Bachelor of Business Administration (BBA) in Finance

• Minimum Bachelor’s degree in Finance/Accounting, or Business Administration (Master’s degree preferred).

Qualifications and Desirable:

• At least 3 years of proven experience in a finance and administration role, preferably in the education or NGO sector.
• Experience in managing accounts, budgets, and procurement processes.
• Applicant those who are willing to work at Sylhet are requested to apply.
• Understanding of NGO or school accounting and administration systems is a strong advantage.

Skills:

• Proficiency in MS Excel and accounting software (e.g., QuickBooks, Tally, etc.).
• Strong knowledge of accounting principles and financial management.
• Good communication and interpersonal skills.
• Organizational and time management abilities.
• Problem-solving and decision-making aptitude.
• Ability to maintain confidentiality and integrity.
• Capable of working independently and under pressure.
• Type of appointment:
• Fixed term and possible to extension subject to fund availability and satisfactory performance

Organization Overview:

Muslim Hands International is a non-profit organization dedicated to providing humanitarian aid and sustainable development projects to communities in need globally. Muslim Hands International is dedicated to alleviating poverty and suffering around the world. With a focus on sustainable development, emergency relief and community empowerment, Muslim Hands International operates its activities in various countries including Bangladesh, providing aid and support to those in need regardless of race, religion or gender. With a focus on serving vulnerable populations, Muslim Hands International Bangladesh operates various programmes to improve Education, Food Security, Healthcare, WASH, Livelihoods and Emergency relief efforts.

Position Overview:

The Finance and Admin Officer is responsible for overseeing the financial and administrative operations of MHSOE, Sylhet. This role supports the school by ensuring effective budget management, record keeping, and administrative functions. The Officer will be responsible for implementing accounting standards, managing school expenditures, facilitating procurement processes, maintaining documentation, and overseeing day-to-day administration of the school.

Reporting Supervisor: Principal

Technical Supervisor: Senior Finance Officer

Key Responsibilities:

Finance and Accounts:

• Manage cash flow and ensure that all payments are made after verification of the accuracy, validity, legitimacy of all documentation ensuring, completeness of financial documents
• Ensure that the petty cash managed and documented properly
• Prepare Daily cash book summary and shared with head office
• Review and ensure the correctness of monthly accounts and cash & bank reconciliations for timely submission into accounting system
• Responsible for preparing of staff payroll by ensuring accurate and timely payment and accurate income tax has been deducted
• Ensure that all the deducted VAT/Tax at sources as per govt. rules and deposited to the govt. treasury on regular basis
• Communication with the Bank for collect information of Balance, fund deposit, fund transfer, bank statement
• Collection of income in timely manure and deposited to bank A/C on regular basis
• Prepare Bank documents for Bank Account Opening & closing, Signatory changes (as required)
• Maintain up-to-date financial records of the school, including ledgers, vouchers, and receipts.
• Ensure accurate entry of income and expenditure in accounting system.
• Prepare monthly and quarterly financial reports for the Head Office.
• Assist in preparing and reviewing school budgets and forecasts.
• Ensure timely disbursement of salaries, stipends, and allowances in coordination with HR.
• Prepare and submit required documentation for audits.
• Maintain inventory records and monitor asset usage.

Administration:

• Oversee school and working environment of office (cleanliness, repair, utilities, etc.)
• Maintain Asset register and physical verification of asset on periodic basis
• Maintain office and student records in compliance with administrative protocols
• Coordinate logistics for events, meetings, and training at the school.
• Support the School Principal in HR-related functions like attendance, leave tracking, and contract documentation.
• Liaise with vendors, suppliers, and service providers.
• Ensure proper documentation and archiving of administrative and financial records
• Support in procurement of goods and services following organizational policy and procedures

Other Responsibilities

• Be part of a multifunctional team that can assume tasks or responsibilities that are not necessarily defined in this job description. This requires adaptability and high collaborative team spirit.

Gender Equality Commitments

MHI Foster an environment that supports values of women and men, and equal access to information and provide a work environment where women and men must be evaluated and promoted based on their skills and performance. We respect beneficiaries' women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status and value and respect all cultures.

Safeguarding Commitments

The appointee must perform his/her duties in accordance with the Muslim Hands International. Code of Conduct and Safeguarding Policy and remain alert and responsive to any child and adult. safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.