Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: LAMB

Vacancy: 1

Age: at least 40 years

Location: Dinajpur, Rangpur

Salary: Tk. 38000 - 40000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 29 Apr 2025

Education:
∎ Bachelor of Commerce (BCom), Bachelor of Business Administration (BBA)

Requirements:

Additional Requirements:
∎ Age at least 40 years
∎ Essential Requirements: B.com Pass but BBA in economics/ Management from recognized university will be given preference.
∎ The candidate should have a minimum 3 years’ experience in the field of accounting or finance. Proficiency in Accounting software.
∎ The applicant should have good computer knowledge, especially in MS Word, MS Excel and MS PowerPoint and excellent spoken & written English language are essential.
∎ A valid motorcycle driving license is required.

Responsibilities & Context:
∎ Job Summary:
∎ The Finance and Admin Officer will be responsible for overseeing finance and accounting processes, focusing on the Project management and financial transaction processing and ensuring accurate record keeping. The role includes maintaining accurate books of accounts and preparing timely financial reports for different stakeholders including internal clients, partners, donors, auditors and regulatory authorities. The Finance and Admin Officer will ensure compliance with approved accounting standards and LAMB’s policies and procedures.
∎ Job Responsibilities:
∎ Financial planning and budgeting
∎ • Work with project teams to develop work plans for projects.
∎ • Monitor budget and financial plan implementation and prepare appropriate periodic tracking reports for the various stakeholders.
∎ • Analyze trends to identify issues that of projects and advise to project management accordingly.
∎ • Prepare reports to analyze actual income and expenses and advises to project management on the variances observed, if any.
∎ Financial accounting and management
∎ • Ensure day-to-day financial transactions including invoicing, payments and other related transactions.
∎ • Maintain an up-to-date record of the financial transactions in LAMB’s Financial Management System.
∎ • Accurately post all financial transactions in the financial management system in accordance with agreed directorate procedures and financial standards on a daily basis.
∎ • Maintain an updated cash book, ledger as required for project.
∎ • Process payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payment are timely made.
∎ • Ensure that the payment Voucher are sequentially number and payments are filled timely to allow ease access of records for future reference.
∎ • File all financial records in accordance with approved procedures.
∎ • Post the approved budget into the financial management system with one week after approval of the budget.
∎ • Prepare monthly/quarterly donor reports in the approved donor templates and formats following deadlines.
∎ • Maintain a fixed asset register for all assets procured by the project as LAMB approved format.
∎ • Work with procurement manager to ensure that all assets are engraved as per the donor/LAMB guidelines before handing them over to final user.
∎ • Make monthly salary transfer from the project account to the salary account are prepared promptly and any changes in staff are taken care of during the monthly transfers.
∎ Payments and Reconciliations
∎ • Monitor bank accounts to ensure that there are sufficient funds for operations.
∎ • Conduct monthly bank reconciliation statements by the 5th of the following month and ensure that interbank transactions are promptly settled within that month.
∎ • Make timely payment of service providers and follow up any late payments.
∎ • Follow up original acknowledgment receipts and ensure that there are attached to respectively payment vouchers.
∎ • Prepare timely receipts of acknowledgements of donor funds and share the same with supervisor for remittance to the donor.
∎ Financial Records Management
∎ • Maintain a file for all the correspondences of the grant.
∎ • Follow and implement all established protocols regarding computerized and physical financial record keeping and retrieval of financial information.
∎ • Ensure that all appropriate finance-related paperwork is sent to donors, contractors, consultants, funding partners as required and that LAMB copies are stored safely on file in accordance with LAMB’s procedures.
∎ • Follow up to ensure that staff and partners with cash advances submit accurate and timely accountability reports in accordance with LAMB’s guidelines.
∎ • Prepare financial journals and submit them to the Senior Finance Manager for review and signature.
∎ Grants Management
∎ • Upon project allocation or on an annual basis, work with the project teams to prepare work plans and budgets.
∎ • Follow up funds requisitions from the donor and advise teams as soon as funds are reflected on LAMB’s accounts.
∎ • Support the project teams in funds requisition and processing of payments
∎ • Track project budgets and update the project teams on their performance accordingly.
∎ • Maintain a file for each sub grantee and ensure that each sub grantee MoU is updated.
∎ • Share timely feed back to the sub grantee after review of their respective report and offer any technical assistance required by the sub grantee.
∎ • Prepare monthly reconciliation of the grant account and submit findings with recommendations, if any, to the Senior Finance Manager.
∎ • Support the field staff ensures that their requests for funds are reviewed and processed in a timely manner to avoid delays in implementations of activities.
∎ Financial reporting and audit management
∎ • Post accurate information in the financial management system and generate the required periodic and project financial reports.
∎ • Carry out end of year adjustments to and ensure that all transaction are posted and ledgers reconciled before the start of institutional audit.
∎ • Provide computerized and physical information required for institutional and project audits.
∎ • Support the Senior Finance Manager in preparing annual organizational final accounts.
∎ • Prepare periodic financial donor reports in line with the donor agreements.
∎ • Prepare periodic institutional reports for instance programme/ department financial performance reports and or Board reports and submit them to the Senior Finance Manager for collation.
∎ • Prepare monthly budget tracking reports for the assigned project.
∎ Compliance management
∎ • Ensure Legal and Regulatory Compliance by enforcing compliance with LAMB’s overall policies, good practice standards, external donor requirements and national laws and regulations, identifying corrective measures as required.
∎ • Maintain up to date knowledge of financial legislation and good practice to ensure that LAMB complies with all legal requirements.
∎ • Keep abreast of changes in financial regulations and legislation and participate in financials and regulatory reporting submissions.
∎ Financial Risk Management
∎ • Prepare monthly reconciliations for project and where anomalies are observed, notify the immediate supervisor for redress.
∎ • Review partner financial reports and where anomalies are observed, alert management through the Senior Finance Manager.
∎ • Implement LAMB’s policies and procedures to minimize financial risks and where loopholes are observed recommend changes to management to mitigate such risks.
∎ • Keep safe custody of any physical or financial assets assigned to you e.g. receipts, stamps, files, petty cash, passwords, log in keys etc. to ensure the security of such assets.
∎ • Document and report any risks identified relating to the project to the immediate supervisor and copy in the internal auditor.
∎ Beyond this, Integration of spiritual, emotional & social health
∎ • Ensure spiritual concepts and holistic approach in communication, service delivery, administration and
∎ resolution of conflicts.
∎ • Ensure religious values and organizational values of staff.
∎ • Comply with LAMB policies and practices with respect to child protection, health and safety,
∎ equal opportunity and other relevant policies and procedures.
∎ • Disseminate & practice organizational practices, values, policies and objectives.
∎ • Any other duties assigned by respective supervisor.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dinajpur, Rangpur

Read Before Apply:

N.B. Only shortlisted candidates will be notified. Any kind of persuasion will be considered as disqualified.

“Potential women candidates are strongly encouraged to apply”

LAMB authority holds the right to accept or reject any or all applications without giving any reasons.

“At LAMB we are committed to zero tolerance of the abuse or exploitation of children and vulnerable adults.”

Apply Procedure:

Hard Copy:
∎ Qualified Candidates are requested to apply with a cover letter along with updated CV (mentioning two references name) and recent passport size photograph to the HR Department, LAMB, P.O. Parbatipur, Dinajpur-5250, Bangladesh; alternatively email to [email protected]; Please mention the position name on top of the envelope or with the subject line of the email.

Company Information:
∎ LAMB
∎ Rajabashor Parbatipur Dinajpur 5250
∎ LAMB is a well-run major mission Hospital, Community Health Development, Training and Research organization. Services cover more than 6.3 million people in North West Bangladesh.



Address::
∎ Rajabashor Parbatipur Dinajpur 5250
∎ LAMB is a well-run major mission Hospital, Community Health Development, Training and Research organization. Services cover more than 6.3 million people in North West Bangladesh.

Application Deadline: 15 May 2025

Category: NGO/Development