Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Gonoshasthaya Kendra, Cox`s Bazar

Vacancy: --

Age: 25 to 38 years

Job Location: Cox`s Bazar

Salary: Tk. 70000 (Monthly)

Experience:

• At least 3 years

• Master of Business Administration (MBA) in Accounting
• Master of Business Administration (MBA) in Finance & Banking

or relevant field from UGC approved University. CA-CC preferred.

• At least 3 years

• Age 25 to 38 years

• Minimum 3 years’ finance-related work experience - accounts receivable, accounts payable, general ledger maintenance, Reporting etc

• Experience in the application of IPSAS or IFRS would be advantageous;

• At least 1-year prior experience in relevant field with WFP funded project will get preference.

• Knowledge of basic book keeping procedures·      

• Familiarity with finance regulations·    

• Good math skills and the ability to spot numerical errors·      

• Hands-on experience with Advance MS Excel and accounting software (e.g. QuickBooks)·       

• Skill in typing in both English & Bangla.·      

• Organization skills·        

• Ability to handle sensitive, confidential information·     

• Extensive field travel will be needed each month at short notice. Willingness to locate to the district of assignment (Moheshkhali, Matarbari, Pekua, Bhasanchar & Noakhali) and field travel frequently, including hard to reach and remote areas.

The Finance and Admin Officer is responsible for managing the financial operations and administrative support of the organization. This includes handling financial transactions, maintaining accurate records, preparing financial reports, and ensuring compliance with all financial regulations. Additionally, the officer provides day-to-day administrative support, including managing office supplies, organizing schedules, and ensuring smooth communication across departments, to help optimize overall business operations.

Job Responsibilities:    

• To prepare a voucher and checking bill/s/ supporting vouchers, make sure to get approval before all kinds of Payments and receipts    

• Ensure all kinds of payments are made timely and accurately, such as Utility Bill, Office Rent, and Staff Salary, etc       

• Ensure timely salary disbursement to all staff & Volunteers and maintain all necessary documentation.     

• Ensure the organizational policy, procedure and Donor policy procedure before payment.       

• Banking regularly as per the program need (different statement collection/Cheque book collection)   

• Maintained Books of Accounts such as Cash Book, Bank Book, and General Ledger, including Advance, Salary, Fixed Asset Register, Tax, VAT and Cheque Issue Register  

• Recording all financial transactions properly in QuickBooks 

• Conduct regular checks of petty cash and cash accounts      

• Prepare bank reconciliation statement on a regular basis. Prepare and submit daily & monthly closing and cost accounting reports within budget line.

• Control, analyze and review budgets and expenditures for the Project. Establish, maintain, and coordinate the implementation of accounting and accounting control procedures  

• Ensure all transactions are processed and ready in time for month end and quarter end      

• close as per agreed timetable   

• Advance paid to staff as per the program need, and make sure the adjustment within the stipulated time      

• Review payment vouchers, bank & petty cash control sheets     

• Ensure Fixed Assets ID and physical verification of fixed assets and inventory items in every month       

• Having up-to-date knowledge on VAT, Tax, and Revenue Stamp matters dealing      

• Deduct VAT and Tax where applicable and deposit into the government treasury within the stipulated time     

• Developing budget/revised budget for the assigned projects   

• Ensure proper documentation with a safe and standard system like Bill Vouchers, Bank Statement, Agreement, Letter, Notice, and corresponding documents, etc.  

• Prepare different reports and provide different Account information as per the Supervisor’s needs.     

• Provide support role in audits (internal and external) including preparation of documents for internal, external,l and donor audits), in the field office when necessary.     

•  Liaise with internal and external auditors on audit related issues.

Special Note:         

• Carry out any additional assignment per her/his position entrusted with the GK Management from time to time and mutually agreed upon ·       

•  Management may, at any point in time, modify this job description as it is deemed necessary in Gonoshasthaya Kendra’s interests in consultation with the incumbent     ·        

• Due to the emergency response nature of GK`s work, hours of work may vary, and employees should be flexible in approaching hours of work in emergency conditions      ·        

• The employee must respect the timetable, terms, and conditions of Gonoshasthaya Kendra and should always be available to respond to an emergency

• Mobile bill,Weekly 2 holidays,Insurance