Field Administration Officer
Job Description
Title: Field Administration Officer
Company Name: FH Association (Cox's Bazar)
Vacancy: Not specific
Job Location: Anywhere in Bangladesh
Employment Status: Full-time
Educational Requirements:
∎ BBA/BBS focus in Management and Administration or related degree a plus; or equivalent combination of education and experience related to hospital/Health Care Administration. However, MBA/MBA focus in Management and Administration and law background (LLB) will be given priority.
Experience Requirements:
∎ At least 1 year(s)
Job Context:
∎ Field/Region: JRRP
∎ Location: Field Office, Ukhiya
∎ Reports to: Field Administration Manager
∎ Prepared Date: 05/06/2023
∎ Reviewed on: June, 2023
∎ Values, Vision and Purpose
∎ At Food for the Hungry, we operate under a set of guiding principles we call "The Heartbeat." This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God`s call responding to human suffering and graduating communities from extreme poverty.
∎ Position Purpose
∎ The purpose of a Field Admin Officer is to coordinate operational support services for the Joint Rohingya Response Program (JRRP) medical and CHW teams, and ensure progressive ownership of communities` catchment for the medical facility and services.
Job Responsibilities:
∎ *Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
∎ Key Result #1: Faculty Operational Support Services are well Coordinated
∎ Anticipate and address medical and CHW teams' needs in the field;
∎ Support the construction and maintenance of all clinics and other facilities, in coordination with the Clinic/Nurse lead and the CHW Field Admin Officer;
∎ Manage the Rohingya Facility Officer in supervising porters, cleaners, and other Rohingya support volunteers;
∎ Keep the daily attendance ledger records for Rohingya volunteers up to date and conduct periodic spot checks;
∎ Support the payments of Rohingya volunteers by filling in, approving and compiling timesheets, as well as attending field payments.
∎ Key Result #2: Faculty Operation's Communication is Effective towards Camps Stakeholders (The result is co-implemented with the Field Admin Officer (CXB)
∎ Involve local refugee leaders and camp management in information and sensitization campaigns related to the medical program;
∎ Support the Field Admin Officer (CXB) by providing updates for each clinics, which can then be transmitted to other partners/SMS and CiC during coordination meetings;
∎ Support the Field Admin Officer (CXB) by providing any relevant updates related to other health partners in the camp.
∎ Submit necessary documents and weekly checklist to the Cox's bazar office.
∎ Key Result #3: Field Supply
∎ Provide medical and non-medical field supplies;
∎ Maintain records of all incoming and outgoing materials;
∎ Ensure that field facilities store rooms are organized and ledgers, files, stock and bin cards, inventories and spot checks documents are up to date and available on file at the site;
∎ Anticipate and draft purchase or stock requests depending on the needs of the facility and ensure that these are reported during weekly facility meetings.
∎ Key Result #4 Collaboration & Communication with Internal and External Parties
∎ Represent and at times act as the Field liaison in any forum including meeting with government official (CIC, RRRC) donors, partners and other Bangladeshi authorities.
∎ Liaise with Site Management and camp authorities by attending coordination meetings, when necessary directly interacting with these authorities, recording and acting on their demands
∎ Ensure security procedures are in place in the facilities jointly (evacuation plans etc.) and track and report security incidents in the camp in close collaboration with the Security Manager.
∎ Ensure formal or non-formal daily facility debriefing with Clinic lead and Nurse leaders;
∎ Ensure and actively support clinic leads in facility meetings organization, minutes and action points taking and follow up.
Additional Requirements:
∎ Qualifications: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
∎ A commitment to serving the poor and in full agreement with FH's foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose;
∎ Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);
∎ High integrity and a strong sense of professional ethics;
∎ Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
∎ Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and / or GoToMeeting;
∎ Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;
∎ Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers;
∎ Comfortable and persuasive when speaking before both large and small groups;
∎ Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
∎ Medical fitness to live and travel in rural and urban areas with extreme conditions and limited medical support;
∎ Ability to travel up to 5% of time per year in the US and internationally, to insecure countries or locations
∎ Job Experience: A Minimum One (1) Year of relevant experience with Two (2) Years of experience.
∎ Supervisor Responsibilities: This position does not have direct Supervisory Responsibilities.
∎ Language: Proficiency in spoken and written Bengali and English. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
∎ Acknowledgement of Receipt
∎ Employee Signature: __________________________________ Date: _________________
∎ HR Signature: ________________________________________ Date: _________________
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 12 Jun 2023
Company Information:
∎ 6 Jun 2023
∎ FH Association (Cox's Bazar)
Category: NGO/Development
:
Source: bdjobs.com
Deadline Expired on 12th Jun 2023
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