Executive Secretary to the Director

Job Description

Title: Executive Secretary to the Director

Company Name: Alam Textile & Garments

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): Garments, Group of Companies

• Bachelor/Honors

• 3 to 5 years
• The applicants should have experience in the following business area(s): Garments, Group of Companies

Alam Textile & Garments is seeking a highly capable, energetic, and dependable Executive Secretary to the Director to act as a central coordination point across all concerns of Alam’s.

This is a strategic execution and coordination role requiring strong communication, disciplined follow-up, sound judgment, and the ability to move across functions, offices, units, factories, and stakeholders to ensure the Director’s instructions are effectively carried out.

The successful candidate will serve as a key operational and administrative hub, maintaining close coordination with internal teams, external stakeholders, and management to ensure alignment, responsiveness, and execution excellence.

Key Responsibilities

• Act as the primary coordination and communication link between the Director and all concerns of Alam’s

• Communicate, follow up, and ensure timely implementation of the Director’s instructions, priorities, and decisions

• Coordinate across operations, administration, HR, commercial, supply chain, finance, factory, and support functions as required

• Maintain regular liaison with internal departments, business units, vendors, service providers, partners, and other stakeholders

• Prepare and manage official correspondence, letters, meeting notes, summaries, reports, and presentations

• Track progress of key assignments and ensure timely updates, escalations, and closures

• Arrange and coordinate meetings, visits, schedules, travel plans, and business appointments for the Director

• Visit offices, factories, sites, or stakeholder locations as needed to support follow-up, supervision, coordination, and issue resolution

• Support the Director in overseeing operational and administrative matters across the organization

• Maintain confidentiality of sensitive communications, documents, and management discussions

• Assist in preparing management briefs, dashboards, MIS inputs, action trackers, and coordination updates

• Ensure smooth day-to-day communication and workflow between the Director’s Office and all relevant concerns

• Handle urgent matters, special assignments, and executive office responsibilities as assigned by the Director

Educational Requirements

• Bachelor’s degree in Business Administration, Management, English, Public Administration, or related discipline

• Candidates with relevant professional exposure or executive office training will receive preference

Experience Requirements

• 3 to 5 years of relevant experience in Executive Secretary / Executive Coordinator / Executive Assistant / Director’s Office / Senior Management Support role

• Experience in Textile, Garments, Manufacturing, Group of Companies, or Multi-Concern Business Environment will be strongly preferred

Required Skills & Competencies

• Excellent communication skills in English and Bangla (both written and spoken)

• Strong ability to manage interdepartmental coordination and executive follow-up

• High level of professional maturity, discretion, and confidentiality

• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)

• Excellent reporting, documentation, and business correspondence skills

• Ability to work in a dynamic, fast-paced, and demanding environment

• Strong organizational, multitasking, and problem-solving capability

• Ability to deal with senior management, operational teams, and external stakeholders

• Strong travel flexibility and readiness for on-ground coordination when required

• Capable of independently handling pressure, urgency, and multiple priorities

Additional Requirements

• Must be highly proactive, responsive, disciplined, and execution-oriented

• Should be willing to undertake rigorous and frequent travel as required by business needs

• Must be comfortable working beyond routine office coordination and taking ownership of cross-functional follow-up

• Experience in supporting a Director / Chairman / CEO / HR Lead/ Group Management

• Must possess a strong sense of accountability, urgency, and professionalism

• Act as the primary coordination and communication link between the Director and all concerns of Alam’s

• Communicate, follow up, and ensure timely implementation of the Director’s instructions, priorities, and decisions

• Coordinate across operations, administration, HR, commercial, supply chain, finance, factory, and support functions as required

• Maintain regular liaison with internal departments, business units, vendors, service providers, partners, and other stakeholders

• Prepare and manage official correspondence, letters, meeting notes, summaries, reports, and presentations

• Track progress of key assignments and ensure timely updates, escalations, and closures

• Arrange and coordinate meetings, visits, schedules, travel plans, and business appointments for the Director

• Visit offices, factories, sites, or stakeholder locations as needed to support follow-up, supervision, coordination, and issue resolution

• Support the Director in overseeing operational and administrative matters across the organization

• Maintain confidentiality of sensitive communications, documents, and management discussions

• Assist in preparing management briefs, dashboards, MIS inputs, action trackers, and coordination updates