Executive Assistant; HRLS & Social Compliance Programme
Job Description
Title: Executive Assistant; HRLS & Social Compliance Programme
Company Name: BRAC
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Full-time
Educational Requirements:
∎ Bachelor degree in any discipline, Masters degree in any discipline
Experience Requirements:
∎ At least 1 year(s)
Job Responsibilities:
∎ Manage the calendar of Director and Programme Head and arrange their daily schedule (set up meetings, conference, workshop, speaking engagements).
∎ Arrange and coordinate national and overseas travels and itineraries of the supervisors successfully within time frame.
∎ Oversee logistical and administrative support for organising events of HRLS such as workshops, seminars, meetings and conferences.
∎ Maintain and track head office documents e.g. minutes, circulars, job description, and newsletters as well as maintains and track requisition of field materials and central HRLS materials stock management.
∎ Prepare budget of different HRLS events with regards to venue bookings, food costs and logistical support.
∎ Conduct and ensure timely communication with BRAC Programmes and external stakeholders.
∎ Read and analyze incoming letters, faxes, e-mails in order to determine their importance and plan their distribution.
∎ Act as the point of contact between the Director and internal or external colleagues and manage information flow.
∎ Act as the gender focal from BRAC, HRLS
∎ Maintain the filing of contracts, CV’s, MoU’s and relevant agreements for the Director’s office.
∎ Maintains e calendar regularly, checks attendance and visits to maintain transparency.
∎ Handle all mailing and courier needs.
∎ Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
∎ Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
∎ Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Additional Requirements:
∎ Acquainted with office management systems and procedures
∎ Aware of the latest office gadgets and applications
∎ Excellent in MS Office Skills ( MS word, Excel, Power point etc.)
∎ Excellent verbal and written communications skills both in Bangla and English
∎ Outstanding organisational and time management skills
Salary: Negotiable
Compensation & Other Benefits:
∎ Provident fund, Weekly 2 holidays, Insurance, Gratuity
∎ Lunch Facilities: Partially Subsidize
∎ Festival Bonus: 2
Application Deadline: 21 Jul 2020
Company Information:
∎ 15 Jul 2020
∎ BRAC
∎ Address : BRAC Centre, 75 Mohakhali, Dhaka:1212
∎ Web : www.brac.net
∎ Business : BRAC’s vision is a world free from all forms of exploitation and discrimination where everyone has the opportunity to realise their potential. The organisation was founded in Bangladesh in 1972 and acts as a catalyst, creating opportunities for people to transform their lives. BRAC believes in integrity, inclusiveness, effectiveness, and innovation in all areas of work. BRAC uses an integrated model to change systems of inequity, through social development programmes, humanitarian response, social enterprises, socially responsible investments and a university. It operates in conflict-prone and post-disaster settings in 12 countries across Asia and Africa.
BRAC is a global leader in developing cost-effective, evidence-based programmes, and has been ranked the #1 NGO in the world for the last five years consecutively by NGO Advisor.
Category: NGO/Development
