Asst. Procurement Officer

Job Description

Title: Asst. Procurement Officer

Company Name: Caritas Bangladesh ( Cox's Bazar Office )

Vacancy: 01

Job Location: Cox's Bazar (Ukhia)

Employment Status: Contractual

Educational Requirements:
∎ The qualified candidate will have at least Bachelor Degree in Business studies, Accounting, Finance, Marketing, or other relevant professional studies from recognized university with good academic track record.

Experience Requirements:
∎ At least 2 year(s)

Job Context:
∎ Caritas Bangladesh (CB) is a national and non-profit development organization operating in Bangladesh since 1967. It has its Central Office in Dhaka and eight Regional Offices (Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet Region). CB is implementing 115 on-going projects covering 202 Upazilas focusing on six main priorities i.e i) Social Welfare for Vulnerable Communities (SWVC), ii) Education and Child Development, iii) Nutrition and Health Education, iv) Disaster Management, v) Ecological Conservation and Food Security (ECFS), and vi) Development of Indigenous Peoples.
∎ Caritas Bangladesh (CB), Cox’s Bazar office is looking for suitable candidate for an immediate appointment as well as to prepare a panel list for Emergency Response to the Forcibly Displaced People of Myanmar in Bangladesh.
∎ The details of the position including job responsibilities, educational qualification and other qualities /competency required for the above positions are given below for your information:
∎ Job Location : Ukhiya, Cox’s Bazar

Job Responsibilities:
∎ Responsible for processing procurement related documents/works of the project. Assist in preparing the procurement tracker for checking of goods to be purchased and progress as advised by Head of Operation.
∎ Estimate and establish cost parameters and budgets for purchases.
∎ Review, compare and analyze quality and quantity of products and services to be purchased.
∎ Assist in negotiating with vendors/service providers for quality of goods and services at a reasonable price and present proposals for approval from the relevant authority.
∎ Ensure compliance with Tax and VAT regulations in terms of procurement.
∎ Develop RFQ for procurement of goods and services at the time of procurement through tendering.
∎ Prepare and Issue work order to the selected vendor (s).
∎ Ensure receipt of goods/services as per Work Order/contract. Provide recommendations for processing payment. Ensure that invoice along with all relevant supporting documents are submitted to finance unit for processing payment.
∎ Ensure that agreement with suppliers and Framework Agreement (FWA) are prepared with applicable vendors, take care of the entire process is completed in a compliant way in a timely manner.
∎ Manage inventories and maintain accurate purchase and pricing records.
∎ Ensure safe custody of procurement related documents. Develop and maintain a systematic way of document preservation and made it available to auditors and or reviewers.
∎ Responsible for maintaining PR and Work order registers.
∎ Responsible for sending the approved samples to field team for ensuring proper receiving.
∎ Perform as one of the resource persons to the Procurement Committee and ensure proper recording of all procurement-related meetings minutes. Ensure receiving of materials sample for the essential procurement and ensure verification by the quality control team. Support/ Assist other project staff by maintaining technical infrastructure/procurement through Head of Operation or Program
∎ Assist in analyzing the major procurement transactions of ERP and develop lessons learned.
∎ Document Best Practices to improve the quality of procurement undertaken at the broader level.
∎ Undertake learning needs assessments of ERP staff members with procurement responsibilities through interactions with staff members, their supervisors, and managers.
∎ Assist in the selection of appropriate suppliers and contractors, to promote good procurement practices with due regard to sustainability, ethical purchasing standards, and costing.
∎ Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report in a regular basis.
∎ Work with internal stakeholders (program or operations staff) to determine procurement needs, quality, and delivery requirements.
∎ Responsible for order placement timing, supply/demand alignment, material replenishment, and supplier performance.
∎ Monitor, evaluate and improve supplier performance, according to an appropriate service Level Agreement, on a continuous basis.
∎ Perform any other duties/responsibilities as assigned by the authority of Caritas Bangladesh.

Additional Requirements:
∎ At Least 2 Years working experience in development agency, in similar position.
∎ Good interpersonal skill, useful in advocacy and positive approaching.
∎ Professional understanding and knowledge on Supply Chain management.
∎ Networking and a good relationship with everyone
∎ Good knowledge in MS Office is mandatory and any other relevant software
∎ Excellent communication skills and Problem-solving skills
∎ Ability to work under pressure.

Salary:
∎ 45,000 (Consolidated) per month

Compensation & Other Benefits:
∎ As per organization policy

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 8 May 2022

Company Information:
∎ 28 Apr 2022
∎ Caritas Bangladesh ( Cox's Bazar Office )
∎ Address : Manha Bhaban, 0252-01, Bador Mokam, Thana Road, Cox's Bazar
∎ Web : www.caritasbd.org

Category: NGO/Development

: The candidates who are presently work under Caritas Bangladesh should apply through proper channel with approval of the Project/Regional/Central Management.Only short-listed candidates will be called for written test and Interview. Incomplete applications will not be considered, and the organization reserves the right to reject any application or to cancel or postpone the recruitment process for any reason whatsoever. Applicants are requested to visit www.caritasbd.org/ or Facebook: https://www.facebook.com/Caritasbangladesh2016 to know about Caritas.ANY KIND OF PERSONAL CONTACT AND OR PERSUASION WILL BE TREATED AS THE DISQUALIFICATION OF THE CANDIDATECaritas Bangladesh (CB) is committed to recognize the personal dignity and rights of all people we work, especially vulnerable groups regardless of gender, race, culture, and disability and conduct its programs and operations in a manner that is safe for the children, young people, and vulnerable adults it serves. Caritas Bangladesh has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or other affiliates with our work. To this aim, we follow recruitment practices according to our safeguarding policies.Caritas is an equal opportunity employer.