Assistant to Head of Delegation (Assistant & IM Officer)
Job Description
Title: Assistant to Head of Delegation (Assistant & IM Officer)
Company Name: International Committee of the Red Cross
Vacancy: 01
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ University degree or equivalent training or experience.
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Grade: B2
∎ Department: Information Mgmt & Support
∎ Starting date: As soon as possible
∎ Contract Type: Open-Ended Contract
Job Responsibilities:
∎ Is in charge of information management in Dhaka delegation, sets objectives and priorities and determines what resources are required to implement the Information Environment Strategy,
∎ Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures.
∎ Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet.
∎ Implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users.
∎ Acts as a point of contact for representatives of Government authorities and other external actors
∎ Drafts, reviews, compiles, edits and finalizes correspondence, presentations, decision-making documents, meeting minutes and other documents; ensures information is shared among users.
∎ Receives and screens incoming calls, welcomes visitors and manages agendas.
∎ Independently manages appointments and organizes internal and external meetings and events; represents the ICRC to high-level contacts and counterparts in the diplomatic corps.
∎ Assists the management by updating the timeline, schedule and other tools.
∎ Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures they comply with related rules and procedures.
∎ Screens, prioritizes, dispatches and follows up on requests, calls and correspondence; has an overview of the delegation's activities and considers its priorities and challenges when making decisions.
∎ Is a member of the management or coordination team; participates in discussions and follows up on the implementation of decisions and strategies.
∎ Flags issues and delays; produces and updates the timeline, schedule and other tools.
Additional Requirements:
∎ Three years' experience as an assistant or similar positions in an international organization or large commercial organization
∎ Excellent command of English. Good command of French is considered as an asset.
∎ Advanced computer skills, including Microsoft Office suite, SharePoint, Boxer and IBM Lotus Notes.
∎ Enterprise Content Management certification.
∎ Strong communication skills (spoken and written);
∎ Capacity to work independently and with minimal supervision, respecting the established framework;
∎ Capacity to define priorities, administrative and organizational skills (coordination, sharing information, etc.).
∎ Capacity to adapt working in a multicultural environment;
∎ Team spirit and capacity to integrate a multidisciplinary approach;
∎ Sense of responsibility and confidentiality.
Compensation & Other Benefits:
∎ An open-ended contract with attractive compensation and social benefits.
∎ In-house and/or external training.
∎ A stimulating and rewarding job in a multicultural organisation with development opportunities.
∎ The opportunity to apply your knowledge and experience in an international setting of humanitarian endeavour.
∎ Attractive work-life balance.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 22 Nov 2021
Company Information:
∎ 3 Nov 2021
∎ International Committee of the Red Cross
∎ Business : The International Committee of the Red Cross (ICRC), an impartial, neutral and independent international organization striving to protect and assist the victims of war and violence.
Category: NGO/Development
: Only short-listed candidates will be notified.
Source: bdjobs.com
Deadline Expired on 22nd Nov 2021
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