Admin Officer (AI Expert)

Job Description

Title: Admin Officer (AI Expert)

Company Name: Mukta Dinwiddie Maclaren Architects and Engineering

Vacancy: 01

Age: 24 to 35 years

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 2 to 4 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm
• Freshers are also encouraged to apply.

• Bachelor of Business Administration (BBA)

• 2 to 4 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm
• Freshers are also encouraged to apply.

• Age 24 to 35 years

Job Context

MDM Architects (Mukta Dinwiddie MacLaren) is a multidisciplinary architecture, engineering, and sustainability consultancy with offices in Dhaka, London, and Abu Dhabi, working across humanitarian infrastructure, PPP advisory, disaster-resilient design, water management, and government procurement. We are looking for an Admin Officer with strong AI fluency to manage day-to-day office administration while leading the firm's use of AI tools to speed up proposal, tender, and report production.

Job Responsibilities

1. Manage day-to-day administrative operations of the Dhaka office, including correspondence, scheduling, and coordination with the London and Abu Dhabi offices.

2. Maintain document control and filing systems for ongoing tenders, proposals, and project records.

3. Support procurement processes — preparing bid/tender documentation and maintaining vendor and contractor records.

4. Coordinate meeting logistics, calendars, and travel arrangements for the Principal and senior staff.

5. Lead adoption of AI tools for document automation — drafting, formatting, and quality-checking proposals, reports, and presentations.

6. Build and maintain templates/workflows using AI writing and design tools to speed up production of technical proposals, bids, and client-facing documents.

7. Train and support colleagues in effective, responsible use of AI tools for research, drafting, and document production.

8. Research and evaluate new AI applications relevant to architecture, engineering, and sustainability practice.

9. Maintain confidentiality and accuracy across all AI-assisted outputs.

10. Perform other administrative and AI-support duties as assigned by the Principal.

Educational Requirements
Bachelor's degree in Business Administration, Computer Science, Information Technology, or a related field. Additional certification/training in AI tools, automation, or digital productivity platforms will be an advantage.

Experience Requirements
2 to 4 years in office administration, with demonstrable hands-on experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for document production.

Additional Job Requirements

• Age 24 to 35 years

• Both males and females are encouraged to apply

• Strong command of English and Bengali, written and spoken

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Working familiarity with AI-based writing, design, or document-automation tools

• Excellent organizational skills and ability to multitask

• Strong attention to detail and discretion with confidential material