Admin and Procurement Specialist

Job Description

Title: Admin and Procurement Specialist

Company Name: WAVE Foundation

Vacancy: 1

Age: Na

Job Location: Sylhet

Salary: Tk. 80000 (Monthly)

Experience: --

Published: 2026-08-30

Application Deadline: 2026-09-06

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

WAVE Foundation is a national Civil Society Organization (CSO) established in 1990. Since its inception, the organization has been implementing a broad range of development interventions aimed at improving the socio-economic conditions of poor and marginalized communities while promoting human rights, social justice and good governance. As part of its Community Development and Youth Empowerment portfolio, WAVE has extensive experience in skills development, entrepreneurship promotion, employment facilitation and market-oriented capacity building to support vulnerable communities in accessing economic opportunities and pursuing sustainable livelihoods.

WAVE Foundation is currently implementing the Economic Acceleration and Resilience for NEET (EARN) Project in 10 districts across the Sylhet and Chattogram Divisions under Package S-14 (Sylhet Division) and Package S-9.3 (Chattogram Division). In Sylhet Division, the project is being implemented in the districts of Sylhet, Moulvibazar, Habiganj, and Sunamganj, while in Chattogram Division, it covers the districts of Feni, Lakshmipur, Cumilla, Noakhali, Brahmanbaria, and Chandpur. Through these assignments, WAVE Foundation is contributing to the establishment and operation of 1,250 Village Level Training Centers (VLTCs), which are expected to provide market-responsive skills development, employment support, and entrepreneurship services to more than 175,000 young women and men.

Project Details:

The Economic Acceleration and Resilience for NEET (EARN) Project is a flagship initiative of the Government of Bangladesh, implemented by the Department of Youth Development (DYD) under the Ministry of Youth and Sports (MoYS) with financial support from the World Bank. The project is being implemented in 250 rural upazilas across Bangladesh to enhance the employability and economic resilience of NEET youth (Not in Education, Employment, or Training), particularly women. Through an integrated approach, the project provides market-responsive skills development training, socio-emotional behaviour (SEB) and entrepreneurship development training (EDT), internships and apprenticeships, employment and self-employment support, mentorship, seed financing for eligible entrepreneurs, and community-based social mobilization to create an enabling environment for youth economic participation and empowerment.

Job Summary

The Admin and Procurement Specialist will support day-to-day office operations, logistics, vendor selection, and purchasing activities. They ensure transparent sourcing, cost efficiency, and compliance with Bangladesh Public Procurement Rules and Regulations.

Specific Responsibilities

• Managing overall direction, coordination and evaluation of procurement

• Responsible for the preparation and process purchase orders and documents in accordance with BPPA procurement policy and procedures;

• Prepare budget and plan for all procurement activities;

• Receive/prepare material requisitions and place to central purchase committee of the organization for approval and provide necessary actions for collecting tender/quotation  to purchase materials

• Ensure the best value purchase verifying the market rate and product quality;

• Submit all bills timely to Finance & Accounts Division after the completion of any purchase;

• Support core team in administration, accounting and logistics issues

• Ensure timely delivery according to the daily demand schedule;

• Ensure proper record of the materials/goods in store maintaining a ledger and ensure their proper conservation;

• Prepare monthly store requisition, stock report and periodical procurement reports ;

• Personally visit market to judge accurate market price of materials;

• Maintain all documents, vouchers and bills for audit;

• Monitor and track procurement demands to ensure compliance with purchasing requirements;

• Prepare and process payment documents

• Negotiating and completes contracts with vendors for optimal cost and on time delivery;

• Invite, assess, and recommending supplier tenders, quotations, and proposals;

• Maintaining and updating a list of vendors/suppliers;

• Managing the efficient receipt, storage and dispatch of a wide range of materials from the warehouse as per requisition;

• Monitor stock level, Re-order level and safety stock;

• Responsible for smooth operation of total store management;

• Performing monthly, quarterly and yearly physical inventory report;

• Ensure all receive and distribution of store materials are properly documented and released;

• Performs other works assigned by the Management;

• BDT 80,000 per month with other admissible benefits as per project provision.

• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.