Admin and Procurement Expert

Job Description

Title: Admin and Procurement Expert

Company Name: WaterAid Bangladesh

Vacancy: --

Age: Na

Job Location: Chattogram

Salary: Tk. 92500 (Monthly)

Experience:

• At least 5 years

• At least 5 years

• Education: Bachelor’s degree in business administration, Management, Supply Chain Management, Public Administration, or a related field. Professional certification in procurement or supply chain (e.g., CIPS, CPSM) is an added advantage.

• Experience: Minimum 5 years of relevant experience in administration and procurement, preferably in an INGO or development sector context.

• Skills and knowledge: Strong background in managing procurement processes, vendor relationships, and administrative operations, with proven experience supporting donor-funded projects and ensuring compliance with procurement regulations. Experience in logistics, office management, and event coordination is essential, along with a good understanding of ethical and environmentally responsible procurement practices.

• Competencies: Strong knowledge of procurement and contract management; Proficient in Microsoft Office and procurement tools, High integrity, accountability, and attention to detail, Team player with strong interpersonal skills, Self-motivated and able to work independently, Skilled in planning, prioritizing, and meeting deadlines, Respects diversity, safeguarding, and organizational values, Committed to WaterAid’s mission and values

Contract type: Fixed term, Full time – 37.5 hours per week

Location: WaterAid Bangladesh, Utility Strengthening Project, Chattogram

About the role: The Admin and Procurement Expert will play a critical role in ensuring the smooth and efficient functioning of Utility Strengthening Project’s operation of WaterAid Bangladesh by leading procurement processes and providing high-quality administrative support. This position is responsible for managing procurement activities in compliance with organizational policies and donor requirements, while also overseeing administrative systems, logistics, and office management. The role contributes to the delivery of WaterAid’s programmes by ensuring timely availability of goods, services, and a well-functioning work environment that supports staff productivity and wellbeing.

In this role, you will:

1. Procurement

• Develop and implement procurement plans following WaterAid guidelines.
• Coordinate with project and operations teams to forecast and meet procurement needs.

2. Vendor & Contract Management

• Build and manage relationships with vendors to ensure quality and timely delivery.
• Monitor vendor performance and conduct regular evaluations.

3. Documentation & Compliance

• Maintain accurate and up-to-date procurement records, contracts, and audit trails.
• Ensure proper archiving and accessibility of all procurement documents.

4. Administration & Logistics

• Review comparative statements and analysis as part of the procurement committee.
• Support project office hiring and manage office facilities.

The responsibilities outlined above may be subject to periodic review and revision in consultation with the line manager.

Salary: Monthly gross salary BDT 92,500/- with excellent benefits (Flexible for successful candidates with strong track record and demonstrated credentials)

Our benefits

• Festival bonus

• Provident fund

• Gratuity

• Life insurance for self, health insurance for self, spouse and children

• Cell phone allowances etc. are applicable as per policy provision.