WaSH Project Sr. Officer - Logistics
Job Description
Title: WaSH Project Sr. Officer - Logistics
Company Name: Action Contre la Faim (ACF)
Vacancy: 01
Job Location: Cox's Bazar (Ukhia)
Employment Status: Contractual
Educational Requirements:
∎ Bachelor of Business Administration or any other relevant discipline.
∎ Skills Required: Computer skill, Report Writing, Stock Management
Experience Requirements:
∎ At least 3 year(s)
Job Context:
∎ Contract Duration - 31 March 2022
∎ Start Date - As soon as possible.
∎ To ensure the proper documentations/ inventory of the purchased items and follow-up the procurement. Moreover, smooth reception and delivery of the required WASH items in the ground level to run the program activity in time manure.
Job Responsibilities:
∎ Mission 1: Prepare and launch the procurement process.
∎ In line with the approved budget, gathering all documentation required in relation to the procurement requests/quotations received
∎ Ensuring all the requested items’ description is clear, understandable and in line with the ACF procedure
∎ With support of his/her line manager, regular update of the submitter procurement request
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc…)
∎ Participating in the selection of the supplier where required
∎ Together with logistic, ensured to get the best quality of the required items from the supplier
∎ Mission 2: Closes the procurement process:
∎ Organizing the reception of the goods/works/services ordered
∎ Checking and validating the supplier invoices from the side of the program
∎ Filing and archiving the documentation related to the procurement as per ACF procedures
∎ Organizes the reception of the purchase between the supplier and requester
∎ Ensures transfer of responsibility with the internal consignee (requester/stock)
∎ Collects, verifies and validates the invoices related to the procurement
∎ Archives and saves all documentation related to the procurement, as defined by ACF
∎ Mission 3: Participates in the compilation/ production of information of the department.
∎ Compiling and capitalizing the data regarding « suppliers » and «goods, works and services
∎ Participating in the elaboration of documents related to procurement
∎ Compile and ensure accuracy of the reporting data for procurement
∎ Updates the internal documents regarding suppliers (supplier list, supplier files, contract follow up, etc.)
∎ Updates the internal documents regarding goods, works and services purchased (catalogue, price lists, technical specs, samples, etc.
∎ Participates in the elaboration of internal coordination/ communication documentation (cash forecasts, etc…)
∎ Compile the information necessary for reporting on procurement, as defined by the his supervisors
∎ Mission 4: Administration of Link (ACF Supply Chain Module Online System):
∎ Follow up the submitted procurement lines/ request.
∎ Check the technical specifications and relevant information of the procurement lines.
∎ Work together with the logistic for the checking and validation of the requested items with necessary coordination with finance department.
∎ Requesting and follow-up of the upper base lines from the base to capital (if needed)
∎ Trouble shooting of the system errors in coordination with the technical line managers.
∎ Mission 5: documentation and follow-up the WASH stocks
∎ Proper documentation of the received and delivered materials in the field level
∎ Ensure the quality of the materials in the field level or in the base level
∎ Ensure the availability and proper use of the materials in the field level
∎ Ensure steps of stock management (stock card, bin card etc.) as per the ACF policy including physical inventory when needed.
∎ Organizing the required training for the respective staffs together with the logistic department
∎ Mission 6: Follow up and Support partner’s' procurement:
∎ Follow-up the procurement process of the partners, when there are partner-based projects.
∎ Guide and assist partners to have proper procurement processes in place to meet donor guidelines.
∎ To standardize the procurement process of partners to reduce differences.
Additional Requirements:
∎ Both males and females are allowed to apply
∎ 2 years proven working experience in NGOs/ INGO especially related to WASH implementation
∎ 1 years proven experience on supply chain management especially in procurement in INGO/NGO’s.
∎ Proven experience in management (team management, supervision, activity planning)
∎ Ability to organize the activity, autonomy, self-discipline
∎ Good experience on WASH related items
∎ Experience on local market will be considered added value.
∎ Communication, listening and observation skills;
∎ Highly developed team spirit and capacity for team work;
∎ Autonomy, creativity, flexibility;
∎ Good knowledge of the geography of Ukhiya, Cox’s Bazar and its local context, customs and culture;
∎ Sense of confidentiality;
∎ Ability to cope with emotionally demanding situations;
∎ Knowledge of local languages spoken in the relevant area will be added value
Salary: Tk. 71000 (Monthly)
Compensation & Other Benefits:
∎ Festival Bonus: 1-month basic salary twice per year.
∎ Provident Fund: 7.5% of Basic Salary.
∎ Performance Bonus: Depending on performance.
∎ End of Contract Benefits: As per organization policy.
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎ Group Life insurance and Group Personal Accidental Insurance.
∎ 18 days of paid annual leave per year.
∎ 10 days of paid casual leave per year.
∎ Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave
∎ Paternity Leave, Compassionate Leave and Marriage Leave.
∎ Birth Allowance and Marriage Allowance.
∎ Mobile Allowance and Food Allowance.
∎ Free and unlimited access to the certifying e-learning platform Cross knowledge.
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 21 Nov 2021
Company Information:
∎ 7 Nov 2021
∎ Action Contre la Faim (ACF)
∎ Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Web : www.actioncontrelafaim.org
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).
Category: NGO/Development
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