Procurement Officer

Job Description

Title: Procurement Officer

Company Name: Muslim Aid UK Bangladesh Field Office

Vacancy: 1

Age: Na

Job Location: Dhaka

Salary: Negotiable

Experience: --

Published: 2026-02-08

Application Deadline: 2026-02-22

Education:

Requirements: --

Skills Required:

Additional Requirements:

Responsibilities & Context:

Key Accountabilities:

Procurement Operations

1. Process approved Purchase Requests in accordance with procurement policies, thresholds, and the Scheme of Delegation. 2. Undertake sourcing process activities including advertising RFQs, quotations receipts, supplier communication, and initial compliance checks.

3. Prepare Comparative / Competitive Bid Analyses (CBAs) and procurement recommendations for review.

4. Support programme and operational teams in the development, review, and finalisation of procurement documentation, including specifications, Terms of Reference (ToRs), and Scopes of Work (SoWs), ensuring they are complete, compliant, and suitable for inclusion in Requests for Quotation (RFQs) or tender documents. 5. Monitor procurement lead times and escalate delays or risks in line with agreed protocols. Contract Creation and Management

6. Draft, issue, and manage contracts, framework agreements, and purchase orders using approved templates. MA - Procurement Officer - Job Specification

7. Maintain and update contract trackers, ensuring accurate recording of contract values, durations, amendments, and approvals.

8. Monitor contract expiry dates and proactively notify stakeholders of renewal, extension or re-tendering requirements. 9. Draft contract variations and amendments, ensuring proper justification, approvals, and documentation have been provided prior to signature.

10. Maintain a central, organised contract repository with complete audit trails. Policy and Governance

11. Support the implementation, maintenance, and periodic review of procurement policies, tools, and templates.

12. Ensure procurement practices align with Muslim Aid UK governance requirements and donor rules.

13. Act as the first point of contact for procurement policy/procedure queries escalating complex queries to the coordinator. Supplier Management and Compliance

14. Coordinate and support departmental sourcing activities by reviewing supplier quotations and competitive bid analyses prepared by requesting departments, ensuring compliance with procurement procedures, value for money principles, and documentation requirements, prior to submission for review and approval by the Finance and Procurement Coordinator or other authorised approvers.

15. Undertake supplier due diligence, vetting, and compliance checks as specified in the procurement policy, escalating supplier performance, ethical, or compliance concerns. Audit, Risk, and Reporting

16. Maintain complete procurement and contract files in line with organisational retention requirements.

17. Comply with audit requests and action improvement recommendations.

18. Escalate and track procurement risks, conflicts of interest, and/or policy deviations for resolution.

19. Prepare regular procurement and contract status reports in line with reporting requirements and timeframes. Other

20. To ensure all procurement, contract, and supplier records are accurately maintained, securely stored, and archived in line with Muslim Aid’s document management, data protection, and IT policies.

21. To comply with all Muslim Aid policies and procedures, as well as applicable legal, regulatory, donor, and governance requirements, including UK charity governance standards and relevant local laws.

22. To undertake any other duties commensurate with the responsibilities and level of the post, as reasonably required by management.

23. The role may require occasional travel, both domestically within the duty station country and internationally, including travel to Muslim Aid UK Head Office or other country offices.

24. Travel may include short-notice trips to support procurement activities, contract reviews, audits, or capacity-building initiatives.

• Salary 2,492,280 BDT (per annum)

• Other benefits as per organizational policy