Administration Officer

Job Description

Title: Administration Officer

Company Name: Welthungerhilfe Bangladesh Country Office

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO

• Masters

Minimum master’s degree in business administration or related discipline

• 5 to 7 years
• The applicants should have experience in the following business area(s): NGO

• At least 5-7 years of relevant work experience in administration, IT, facilities, travel, or liaison functions within a humanitarian or development organization in Bangladesh

• Proven experience in government liaison and regulatory compliance processes

• Strong knowledge of VAT and Tax regulations in Bangladesh

• Proficiency in office management systems, contracts, leases, and facilities oversight

• Experience in fleet and event coordination, including vendor management and inventory control

• IT support skills: hardware/software maintenance, internet systems, and IT asset inventory

• Budget preparation, monitoring, and reporting skills

• Strong petty cash handling and financial accountability skills

• Ability to collaborate effectively with government offices, partners, and internal teams

• Strong understanding of donor requirements, NGOAB processes, and audit readiness

• Ability to guide support staff with accountability and mentorship

• Ability to prioritize workload and resolve operational challenges under pressure

• High ethical standards, transparency, and commitment to WHH values

• Ability to work in diverse environments and promote inclusiveness in a fast-paced work environment

• Resilience in high-demand operational contexts with multiple priorities simultaneously

• Advanced computer literacy: MS Word, Excel, and cloud base office applications

• Excellent communication skills in English and Bangla

1. Department: Finance

2. Country / Location: Dhaka

3. Job title: Administration Officer

4. Salary group: SG6 (Expert Level II)

5. Immediate superior

   1. Disciplinary: Head of Finance

6. Contract Period: 12 months with a possibility of extension

7. Proposed start date: April 1, 2026

Are you looking for a meaningful job where you can invest your skills, passion, and time in an impactful way? Do you want to work for an organization that is dynamic, goal-driven, and dedicated to making a difference? Welcome to Welthungerhilfe!
As one of Germany’s largest and most respected private organizations in development cooperation and humanitarian aid, we are committed to driving positive change. We operate independently from religious and political influences, ensuring that our actions are always guided by strong ethical principles. Through embracing innovation, we strive to become a data-mature, human-driven organization that continuously improves the way we work.

Our vision: “Zero Hunger on a Healthy Planet.” Join us in creating a world where everyone has access to food while ensuring a sustainable future for our planet. If you are ready to make an impact, we look forward to receiving your application!

Administration Officer, Bangladesh

Welthungerhilfe is seeking an Administration Officer (Office Management/Liaison/IT/HR) to join our Bangladesh Country Office. This position is responsible for ensuring efficient administration, IT support, government liaison, HR assistance, petty cash handling, and revenue compliance.

The Administration Officer will oversee office facilities management, contract oversight, logistics and fleet coordination, IT infrastructure support, and direct supervision of support staff. The role also acts as a key liaison with government authorities, partners, and the Cox’s Bazar Field Office to ensure smooth operational delivery and compliance with organizational and NGOAB standards.

Your Responsibilities

Office Management

• Manage office facilities including rental, utilities, maintenance, and housekeeping.

• Oversee contracts and lease agreements, ensuring timely payments and compliance.

• Ensure availability of office supplies and consumables with quarterly planning and accurate inventory records.

• Coordinate logistics support for meetings, workshops, and events; assist expert supply chain.

• Supervise repair, maintenance, and renovation projects.

• Arrange vehicle support and staff travel logistics.

• Oversee office store management with proper documentation and dispatch records.

• Handle petty cash transactions including disbursements, reconciliations, and reporting.

• Ensure VAT and Tax compliance in vendor payments and operational expenses.

• Ensure office security and supervise support staff.

Information Technology (IT) Support

• Provide IT support for Dhaka staff under guidance from Regional IT.

• Maintain hardware, software, and internet facilities with timely service.

• Ensure IT infrastructure is suitable for Dhaka and Cox’s Bazar operations.

• Maintain IT asset records in line with Welthungerhilfe standards.

Government Liaison & Compliance

• Act as focal point with NGO Affairs Bureau (NGOAB) and relevant government agencies.

• Prepare and submit FD forms in line with NGOAB guidelines.

• Maintain communication with government offices for approvals and renewals.

• Support donor compliance and audit readiness for statutory and donor requirements.

• Ensure adherence to WHH safeguarding policies and code of conduct.

Human Resources

• Assist Head of Finance & HR with recruitment and onboarding of staff and consultants.

• Draft job advertisements, job descriptions, contracts, and service agreements.

• Assist Head of Finance & HR in organising regular capacity development initiatives.

• Manage Tier 1 HR administration (files, payroll, leave coordination).

• Supervise Office Assistant, Cleaner, and Driver with clear accountability.

Petty Cash Management

• Handle petty cash transactions including disbursements, reconciliations, and reporting.

• Maintain accurate petty cash records aligned with WHH financial policies.

• Ensure transparency, accountability, and audit readiness in petty cash handling.

• Support operational expenses through timely petty cash disbursement.

Systems Thinking & Learning Attitude

• Demonstrates awareness of linkages between administration, finance, HR, IT, and liaison functions, ensuring integrated and efficient office operations.

• Contributes to the ongoing enhancement of administrative systems and processes, ensuring efficiency, transparency, and compliance.

• Actively seeks feedback, reflects on monitoring and evaluation findings, and supports necessary adjustments to improve operational delivery.

• Documents lessons from projects, partners, and community experiences, supporting evidence-based improvements in administrative practices.

Deliverables

• Efficient management of operations including logistics, inventory, petty cash, and IT.

• Preparation and monitoring of operations budget with timely reporting.

• Safety and security of office premises, assets, and staff.

• Facilities management and equipment maintenance aligned with Welthungerhilfe standards.

• Monthly operational reports submitted to Head of Finance and HR.

• Effective supervision and performance management of Office Assistant, Cleaner, and Driver.

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. Our salary scale is as per national scales for International NGOs and includes benefits such as comprehensive risk coverage and health insurance, including dependents, contributory provident fund, festival allowance, mobile allowance and transport allowance, etc.