Finance & Admin Officer

Job Description

Title: Finance & Admin Officer

Company Name: Bangladesh Nari Sramik Kendra (BNSK)

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• 3 to 4 years

• Masters
• Bachelor/Honors

• Master/Bachelor’s degree in Accounting, Finance, Business Administration.

• 3 to 4 years

Experience

• Professional Experience: Minimum of 3-4 years of relevant experience in finance & accounts management in any local, national, and Community-based Organization and marginalized groups.

Core Competencies

• Excellent Communication Skills: Ability to articulate project goals and outcomes clearly to beneficiaries and stakeholders.
• Technical Skills: Proficiency in Bangla and English typing and skills in MS Excel, MS Word, and PowerPoint.
• Adaptability: Ability to respond quickly to changing situations.
• Collaborative Mindset: Ability to work well with a team.
• Sensitivity and commitment: A commitment to work with all-inclusive populations that uphold inclusive values, respecting human rights, dignity, and social harmony.
• Time management: Ability to effectively manage processes, work under pressure, and meet deadlines.

Project: Renewed Women’s Voice and Leadership (RWVL) Bangladesh

Reports to: Director, Program

Position Level: Mid-Level

Project Brief:

The Renewed Women’s Voice and Leadership (RWVL) project aims to improve women's and girls' access to human rights in all their diversity and to advance gender equality in Bangladesh, led by Manusher Jonno Foundation (MJF) and funded by Global Affairs Canada (GAC). This project will focus on empowering diverse voices and strengthening collective actions to advance women’s human rights by addressing gender-based violence (GBV), sexual and reproductive health & rights (SRHR), inclusive economic empowerment (iEE), and the safety and security of project participants.

As an implementing partner of MJF, Bangladesh Nari Sramik Kendra (BNSK) will carry out the project activities at the grassroots level in the Dhaka Sadar and Khulna Sadar upazilas within the Dhaka and Khulna district. This project will focus on issues categorized across various pillars. Pillar 1: Will support organizational capacity and sustainability in areas such as (i) governance improvement; (ii) financial system development; and (iii) policy articulation. Pillar 2: Will contribute to gender equality programming and advocacy at the grassroots level through (i) supporting agency creation, (ii) promoting women’s leadership, (iii) providing knowledge and skill building, to challenge social norms and practices that oppose women’s rights. (iv) implementing social campaigns and mass awareness events, and (v) facilitating inclusive economic empowerment and entrepreneurship interventions. Pillar 3: Will focus on movement strengthening through (i) local network and alliance creation for collective advocacy, (ii) collective movement building.

Job Profile:

The Finance and Admin Officer will have a dual-purpose function that combines support for operations, logistics, and human resources with financial management.

To ensure smooth project implementation, Finance and Admin Officer will be responsible to manage day-to-day financial operations that includes cash flow, bookkeeping, budgeting, payroll, reporting, Tax compliances, while ensuring compliance with donor regulations and internal policies. She/he also accomplishes day-to-day administrative tasks that include logistics arrangement, procurement, recruitment process, and all process documents preservation, etc. She/he will maintain financial records, support audits, manage office inventory, and provide logistical support to staff.

Working Conditions: The position is based in Dhaka, and need based field visits to the working areas are required.

Responsibilities:

Financial Management and Compliance

• Maintain cashbooks and ledgers, process payments, ensure necessary supporting documents with vouchers, manage staff advances, petty cash.
• Ensuring all expenditures comply with specific donor agreement and internal organizational policies.
• Ensure VAT/Tax compliance as per government rule.
• Maintain all necessary register related to accounts.
• Meet all the auditing requirements both external and internal.

Budgeting

• Prepare project and periodical budget; monitoring expenditure rates and prepare variances report ensure funds are utilized appropriately.

Financial Reporting

• Prepare financial reports to meet the donor reporting requirements including necessary statements (Bank Reconciliation, call forward, Advance list).
• Prepare monthly, quarterly, and annual financial reports as per donor requirements.

Administrative and Operational Operations

• Manage office supplies, equipment inventory, and fixed asset registers and stock register.
• Assist procurement committee to comply the policy.
• Organize logistical arrangements (travel, accommodation, workshops, trainings, networking).
• Ensure that the daily operational needs of the office are met.

Human Resources

• Maintain staff contracts, timesheets, and leave records.
• Maintaining staff personnel files, recruitment related documents, and attendance records.
• Upholding policies on gender equality, child protection, and prevention of sexual exploitation and abuse (PSEAH). 

Financial Monitoring

• Financial visit to project area, spot checks for fact-based findings (Need based).

Capacity Building and iEEE financial Management

• Providing financial training and guidance to community-based organizations (CBOs), women groups, and beneficiaries. 
• Supporting Community-Based Organizations (CBOs) or women’s groups in maintaining their own financial documents and bookkeeping for inclusive economic empowerment and entrepreneurship (iEEE) interventions and fund disbursement.
• Prepare accurate financial reports for iEEE interventions.

AOB

• Any other task related to accounts