Warehouse Assistant (FF)

Job Description

Title: Warehouse Assistant (FF)

Company Name: Islamic Relief Bangladesh

Vacancy: --

Age: Na

Job Location: Cox`s Bazar (Ukhia), Noakhali (Hatiya)

Salary: Negotiable

Experience:

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Bachelor of Science (BSc) in Supply Chain Management
• Bachelor of Science (BSc) in Business Administration

• At least 2 years
• The applicants should have experience in the following business area(s): NGO, Development Agency

• Only Male

Person Specification

Essential Requirements

Education

• Bachelor’s degree in supply chain management, Logistics, Business Administration, or a related field.

• Diploma or technical training in warehouse or logistics management may also be considered.

Experience

• Minimum 2–3 years of experience in warehouse management, logistics, or inventory control.

• Experience in receiving, storing, and dispatching goods in an organized warehouse environment.

• Practical experience maintaining stock cards, stock registers, and inventory records.

• Experience in preparing and managing warehouse documentation such as GRN, GDN, and Material Requisition forms.

• Experience conducting periodic stock counts and physical inventory verification.

Technical Skills

• Good knowledge of warehouse operations and inventory management practices.

• Ability to maintain accurate documentation and inventory records.

• Basic computer skills including Microsoft Excel, Word, and inventory tracking spreadsheets.

• Understanding of warehouse safety standards including safe stacking, fire safety, and storage practices.

• Ability to coordinate stock movements and dispatch activities with multiple teams.

Core Competencies

• Strong organizational and record-keeping skills.

• Attention to detail in inventory management and documentation.

• Ability to work under pressure during large distributions or emergency program activities.

• Good communication and coordination skills with suppliers, transporters, and internal teams.

• Ability to supervise and manage casual laborers during warehouse operations.

• Compliance and Ethics

• Commitment to following organizational policies, standard operating procedures, and donor regulations.

• Awareness of workplace safety and safeguarding principles.

• Ability to maintain integrity and transparency in stock management and reporting.

Desirable Requirements

Education and Training

• Professional training in logistics, supply chain, or warehouse management.

• Certification in inventory management or warehouse operations.

Experience

• Experience working with humanitarian or development organizations.

• Experience supporting seasonal or large-scale distribution programs such as food distribution, winter support, or emergency relief.

• Experience coordinating with procurement and logistics teams in supply chain operations.

Technical Skills

• Experience using digital inventory management systems or warehouse management software.

• Knowledge of transport documentation, billing processes, and challan verification.

Additional Competencies

• Problem-solving skills in managing delivery delays or stock discrepancies.

• Ability to identify risks related to supplier delivery and suggest alternatives.

• Experience preparing periodic stock and warehouse reports for management or audits

Warehouse Operations and Inventory management - 60%

• Receiving supplies, verifying quantities and conditions against purchase orders, delivery notes, and waybills.

• Unloading, handling, and proper stacking of items in accordance with warehouse layout plans and safety standards.

• Ensure proper labelling and organization of goods within designated storage areas.

• Preparation and dispatch of goods according to approved material requests.

• Ensure warehouse management practices follow organizational policies, donor regulations, and standard operating procedures (SOPs).

• Support the implementation of warehouse safety measures including fire safety, safe stacking, and pest control.

• Maintain cleanliness, order, and safety of the warehouse environment.

• Maintain accurate stock card, stock registers for all warehouse items.

• Store the received materials in the warehouse like organized by proper identification and traceability and ensure its quality, safety and security.

• Conduct periodic physical inventory including monthly and quarterly stock checks.

• Immediately report stock discrepancies, damages, losses, or expired items to the supervisor.

• Assist in monitoring stock levels and informing supervisors about low stock or replenishment needs.

Documentation and Reporting - 10%

• Prepare and maintain proper documentation including Goods Received Notes (GRN), Goods Delivery Note (GDN), Material Requisition Form (MR), Stock card, Stock Registers etc.

• Ensure all documents are properly filed and accessible for audit and donor IR management verification.

• Support data entry and updating of inventory tracking systems or spreadsheets.

• Prepare and submit monthly stock report at the end of each month

Coordination -20%

• Coordinate with logistics, procurement, and program teams regarding stock movements and dispatch schedules.

• Manage casual laborers during receiving and dispatch operations.

• Provide logistical support during emergency distributions or large-scale program activities.

• Transport Management, Billing, Challan checking.

• Real-time notification to supplier to deliver materials on time.

• Identifying risky dealing with supplier and notifying on time to address delivery tracking through others option.

• Disseminating real time information with the team lead to settle any requirement through proper documented way.

• Monitor supplier initiative and arrange communication to meet with the respective management if required.

• Support in the Procurement of materials like requisition, receiving follow-up etc.

Others- 10%

• Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization) activities through warehouse management.

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programs goals on safeguarding implementation and as well as act as a key source of support guidance and expertise.

As per organizational approved salary matrix