Senior Manager - Finance & Administration

Job Description

Title: Senior Manager - Finance & Administration

Company Name: Friends in Village Development Bangladesh (FIVDB)

Vacancy: 1

Age: 30 to 56 years

Job Location: Dhaka

Salary: Negotiable

Experience:

• At least 12 years

• Master of Business Administration (MBA) in Accounting

1. CA CC/ Master degree from reputed university or equivalent combination of other professional qualification in accounting/finance supplemented by demonstrated relevant practical accounting/finance experience.

• At least 12 years

• Age 30 to 56 years

EXPERIENCE AND SKILLS

ESSENTIAL

1. Working Experience: At least 12 years practical experience working with international Non Governmental Organizations or similar organisation.
2. Job related knowledge: Solid knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles. Knowledge of automated financial and accounting reporting systems. Knowledge of NGOAB financial regulations and policies and procedures of key donor agencies. Ability to handle large and complex budget and accounting structure.
3. Ability to analyze financial data and prepare financial reports, statements and projections. Working knowledge of short and long term budgeting and forecasting.

Skills:

1. A high level of written and verbal communication and interpersonal skills.
2. Proven knowledge and experience of computer use (MS-Word & MS-Excel), preferably with accounting package.
3. Demonstrated leadership capacity
4. Proven track record in supervising large team
5. Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects.
6. Leading and inspiring others,
7. Delivering results,
8. Developing self and others,
9. Problem solving and decision making,
10. Innovating and adapting

DESIRABLE

Any training/certificate course related to finance will be an advantage.

Attitude:

1. To work in team
2. To protect children in connection
3. To be non-discriminatory and gender sensitive

Additional job responsibilities

1. The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Child Safeguarding:

1. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Gender:

1. The role holder is required to carry out the duties in accordance with FIVDB gender policy.

Senior Manager Finance & Administration will oversee day to day finance function. The primary function of the Senior Manager Finance & Administration is to ensure compliance with FIVDB accounting policy, donor requirements and generally accepted accounting principles through the development and supervision of FIVDB financial policies and procedures, ensuring that accurate, complete and reliable financial information is maintained in the FIVDB financial system, and ensuring an effective and efficient control of FIVDB HICRA project assets and cash flow to minimise receivables and currency revaluation losses etc.

There are five main areas of responsibility in the Senior Manager Finance & Administration function:

1. Proper accounting for resources received and used

2. Efficient payment and disbursement system

3. Assurance that resources are used in compliance with controlling rules and regulations

4. Appropriate sharing of information with internal and external sources to document adequate safeguarding and management of resources.

5. Responsible to prepare all NGOAB related documents and reporting.

KEY AREAS OF ACCOUNTABILITY

A. Ensure FIVDB accounting policies and procedures are updated to reflect donors and the GoB financial regulations.

1. Develop and supervise FIVDB HICRA project accounting system and procedures

2. Collect GoB financial policies and procedures (e.g. Tax Law, foreign currency regulations, and foreign donations) that regulates NGO operations in Bangladesh and incorporate them into FUVDB HICRA policies and procedures.

3. Update FIVDB HICRA finance manual to reflect changes in accounting/finance procedures and international accounting standards.

4. Incorporate donor specific requirements into HICRA accounting process (e.g. USAID standard requirements).

5. Senior Manager Finance and Administration should institute a system in place that limits exposure to transactions that are questionable and establishes a follow up plan to clarify the allow ability of the charges with budget holders and make appropriate adjustments where necessary.

B. Budgeting & budget reporting:

1. Prepare periodic reports on the status of HICRA budget highlighting changes and variances, propose/ recommend budget revisions and other necessary actions or decisions.

2. Check, verify and incorporate partner monthly financial report in to accounting system and report to Director F&A.

3. Regular monitoring of partner offices and verify all expenditure including procurement, mobile wallet transfers etc.

4. Ready to Implement FIVDB Emergency Preparedness Plan in order to ensure provision financial services in case any emergency response situation take place in project areas, and ensure that all finance staff members understand and are able to perform their roles in an emergency.

C. Ensure the effective functioning of the Country Office treasury and cash management.

1. Supervise the HICRA banking arrangement and ensure good relationship with the banks.

2. Ensure the timely collection of all receivables from both partner and employees for HICRA project.

3. Perform critical analysis of bank statements and bank reconciliation reports to ensure the accuracy and reasonableness of all bank charges.

4. Review for accuracy all financial reports generated from system. Also ensure that these reports are generated on monthly basis.

5. Review HICRA cash flow and recommend intra bank transfers.

6. Review fund request and take necessary actions.

D. Review financial transactions before closing an accounting month/or and financial year and approve all data entry forms for the Financial Analyst to input.

1. Review monthly/yearly system revaluation results to ensure correctness and accuracy.

2. Review and approve exchange rate (monthly average) for FIVDB and HICRA management.

3. Review monthly financial reports to ensure the correctness of information before closing the financial transaction and prepare donor financial report as per time line set out in the donor agreement.

4. Play a leading role in the closing of month and year-end financial reports.

E. Financial Reporting, control and audit coordination

1. Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control

2. Monitor accurate and timely submission of financial reports and attendant schedules and attachments to government regulatory agencies.

3. Coordinate preparation of control reports, respond to findings and recommend resolutions or action plans;

4. Coordinate during audits conducted by FIVDB internal audit , external firms or donors’ reviews/audit

5. Ensure all donor and NGOAB related audit requirements are complied and prepare and follow up management action tracker.

F. Provide client services

1. Ensure that clients have access to the information they need including producing effective reports and analysis to the HICRA management to enable them to understand what is happening in the office and make adjustments as needed.

2. Ensure all Cox regional office finance units have a clear work plan and a learning and development plan which are logically related to the program objectives. Ensure all new staff in finance units are thoroughly briefed on their responsibilities, their role within the organization and the objectives and values of FIVDB. Close liaison with Senior Manager Finance and administration in Dhaka.

3. Establish and implement short- and long-range departmental goals, objectives, policies, and operating procedures.

4. Advise and regular update Director Finance and administration on all financial matters.

G. Performance management and staff development

1. Ensure that Job Descriptions are consistent and updated. Provide relevant orientation for staff, both at start of contract and ongoing, to ensure their understanding and compliance with FIVDB policies, organisational strategies, and job expectations.

2. Monitor and mentor finance and operation staff to assist them to achieve their performance objectives. Prepare performance appraisals for all staff under direct supervision.

3. Ensure staff have equal and relevant opportunities for professional and career development.

4. Ready to work to respond to any natural disaster or emergency situation arises in project areas.

1. Respect: We strive to acknowledge the contributions of stakeholders and staff and foster an environment that values dignity.

2. Diversity: We value, respect, and appreciate the unique talents of every individual and work to remove bias for our decisions and actions in our efforts.

3. Quality: We value the experience and skills of individuals and support and encourage excellence.

4. Participation: We empower constituents through active participation, and amplify diverse voices, fostering inclusive decision-making and community-driven development.

5. Integrity: Committed to improving lives with integrity, we uphold honesty, fairness, and truthfulness in all our actions and decisions.

6. Do no Harm: We ethically enhance communities` lives across all programmes, ensuring equitable, empowering, and non-exploitative interventions that respect and uplift the vulnerable without reinforcing societal inequalities.

• Weekly 2 holidays,Mobile bill,Provident fund
• Salary Review: Yearly
• Festival Bonus: 1

As per the project policy of FIVDB and the budgeted provision of this project.