Senior Logistics Officer - Supply

Job Description

Title: Senior Logistics Officer - Supply

Company Name: Action Contre la Faim (ACF)

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Full-time, Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA) in Supply Chain Management, Post Graduate Diploma (PGD) in Supply Chain Management
∎ Advanced training on logistics and/ or Supply Chain Management will be an added advantage.

Experience Requirements:
∎ At least 3 year(s)
∎ The applicants should have experience in the following area(s): Procurement, Purchase, supply chain management

Job Responsibilities:
∎ Objective 1: Supply Chain Management and LINK
∎ Dominate Supply Chain management process on LINK.
∎ Master the Supply Chain Management and Procurement guideline as per ACF Kit log.
∎ Ensure donor compliances are well understood and procurements are undertaken accordingly.
∎ Understanding the market, suppliers and procurement requests, needs and context.
∎ Collaborate with key persons to ensure clarity of the specifications and expectations of the base program;
∎ Prepare dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness.
∎ Update the Procurement Follow up, manage Contract Follow Ups, Treasury Forecasts, Donor reports, Stock Reports, other contract amendments, under the supervision of Line Manager.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc.) Prepare submits bills and vouchers.
∎ Acquire and provide necessary information regarding market, donors, and suppliers ensuring full transparency of Supply chain process.
∎ Ensure documents and dossiers are audit ready, support/facilitate audit process when necessary.
∎ Approve the ordering of necessary goods and services and examine and test existing contracts;
∎ Discover eligible vendors/suppliers and initiate negotiation on partnerships to secure advantageous terms and conditions.
∎ Perform risk management for supply contracts and agreements.
∎ Control spend and build a culture of long-term saving on procurement costs.
∎ Track and report key metrics to reduce expenses and improve effectiveness.
∎ Guarantee the quality-price ratio of purchases and that the internal Kit log procedures are respected.
∎ Expect unfavorable events through analysis of data and prepare control strategies.
∎ Ensure supplier’s bills are cleared and dossiers are closed according to standard procedures.
∎ Receive Procurement Request, give feedback and follow-up the Procurement ordering process; following the Link software.
∎ Train users/ requesters according to authorized signatory table on the LINK software use and accompanying of users.
∎ Coordinate with Base Log for the supply from Capital or HQ in LINK;
∎ Troubleshoot and provide feedback on the development of LINK project considering Supply Chain Management activities.
∎ Objective 2: Purchase and Procurement - Support and Supervision
∎ Develop necessary contracts and ensure purchase and procurement dossiers and documenst are in order with all necessary validations from Logs, Finance, Suppliers.
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Supervise and ensure deliveries and receptions are according to agreement and also ensure delivery, follow-up with requesters and supervise purchase team providing necessary support.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎ Ensure filing of documents concerning supplies.
∎ Support and supervise the supply chain management processes, teams and subordinates.
∎ Ensure development and implementation of Base Procurement and Supply plans;
∎ Ensure donor, internal and other external compliances and rules are respected
∎ Closely follow up on upper base procurements.
∎ Provide accurate high quality data and information and reports to the capital;
∎ Devising a technical and geographical strategy for supplies (local purchases, stock and transport);
∎ Identifying any fraud or financial risks, ensuring timely delivery of requested goods and services;
∎ Implementing the best procurement procedures at the Base to maximizes efficiency and value for money;
∎ Controlling deliveries to bases and programs, oversee “In Kind Donations”.
∎ Control stock management (storage conditions, reporting, expiry dates) and stock movements;
∎ Identify, measure and master potential risks to staff and property.
∎ Objective 3: Catalogue and Framework Agreement development
∎ Identifying key procurement frequencies and Volume.
∎ Prepare dossier for longer term FAs with multiple suppliers/vendors.
∎ Follow-up of CFU s per FA, Update and Renewal of FA’s if necessary or termination and development of new FA’s.
∎ Supplier Database Management, pricing, negotiation and delivery/reception.
∎ Develop missions’ procurement Catalog with Picture, MOQs
∎ Update ACF functional cost database for immediate budgetary exercise
∎ Objective 4: Ensure consistent follow up of Budgetary control of Dhaka Base
∎ Participate in the process of selecting partners and validating the risk analysis in logistical matters submitted by the bases
∎ Validating the logistical aspects of local partnership conventions and agreements.
∎ Coordinate closely with Program Coordinators and Field Coordinators to ensure necessary resources are aligned and ready for immediate deployment;
∎ Providing relevant technical inputs and support to partner Log process when necessary.
∎ Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses when needed..

Additional Requirements:
∎ Minimum 2 years of proven work Experience of working in a busy Logistics department, special preference to work experience in INGO;
∎ Working experience of vendor / supply management software;

Salary: Tk. 71000 (Monthly)

Compensation & Other Benefits:
∎ Performance bonus, Weekly 2 holidays
∎ Festival Bonus: 1 (Yearly)
∎ Festival Bonus: 1 month Gross salary every year.
∎ Provident Fund - 7.5% of Basic Salary.
∎ Performance Bonus - from 30 % to 80% of monthly Gross salary per year vary on performance;
∎ End of Contract Benefits - up to 2 months' Gross salary.
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎ Leaves:
∎ 18 days of paid annual leaves per year.
∎ 10 days of paid casual leaves per year.
∎ 14 days of paid sick leaves per year.
∎ Training :
∎ Free and unlimited access to the certifying e-learning platform Cross knowledge ©.
∎ Participation to external training costs upon eligibility of the request.

Application Deadline: December 16, 2019

Company Information:
∎ Action Contre la Faim (ACF)
∎ Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Web : www.actioncontrelafaim.org
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Category: NGO/Development