Purchaser

Job Description

Title: Purchaser

Company Name: Action Contre la Faim (ACF)

Vacancy: 01

Job Location: Cox's Bazar

Employment Status: Contractual

Educational Requirements:
∎ Bachelor of Business Administration (BBA) in Supply Chain Management, Post Graduate Diploma (PGD) in Supply Chain Management

Experience Requirements:
∎ At least 2 year(s)
∎ The applicants should have experience in the following area(s): Procurement, Purchase

Job Responsibilities:
∎ Objective 1: Supply Chain Management Process
∎
∎ Understanding the market, suppliers and procurement requests, needs and context;
∎ Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness.
∎ Process dossiers on LINK, Update the Procurement Follow up (PFU), Contract Follow Ups (CFU), Treasury Forecasts, Donor reports, Stock Reports, under the supervision of Line Manager.
∎ Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc.) Prepare submits bills and vouchers.
∎ Acquire and provide necessary information regarding market, donors, and suppliers ensuring full transparency of Supply chain process.
∎ Support/facilitate audit process when necessary.
∎ Follow up of the supply chain activities of the base to ensure efficient and quick support. Train/capacity building of base staffs on supply chain management issues;
∎ Purchase Dossiers & Manage Archive Database.
∎
∎ Objective 2: Purchase and Procurement Support
∎
∎ Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licenses and VAT/TAX papers wherever applicable).
∎ Managing the validity and the quality of the documents and obtaining the required validations.
∎ Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested. Conduct market surveys, suppliers' analysis and increasing suppliers' database.
∎
∎ Objective 3:Reception and Delivery
∎
∎ Organizing the reception of the goods/works/services ordered as per quality, quantity approved or requested. Ensure reception and deliveries of items are met within requester's delivery dates and at stipulated locations.
∎ Checking and validating the supplier invoices, delivery Challans, bills, etc.
∎
∎ Objective 4: Efficient Management of SCM software (LINK)
∎
∎ Receive Procurement Request (PR), give feedback and follow-up the Procurement ordering process; following the Link software.
∎ Train users/ requesters according to authorized signatory table on the LINK software use and accompanying of users.
∎ Coordinate with Base Log for the supply from Capital or HQ in LINK.
∎ Troubleshoot and provide feedback on the development of LINK project considering Supply Chain Management activities.
∎
∎ Objective 5: Framework Agreement Development
∎
∎ Identifying key procurement frequencies and Volume.
∎ Prepare dossier for longer term FAs with multiple suppliers/vendors.
∎ Follow-up of Contracts as per FA.
∎ Update and Renewal of FA's if necessary or termination and development of new FA's;
∎ Supplier Management, pricing, negotiation and delivery/reception.
∎
∎ Objective 6: Catalog Development
∎
∎ Develop missions' procurement Catalog with Picture, MOQs
∎ Management of Supplier Database and Prices
∎ Update ACF functional cost database for immediate budgetary exercise
∎ Supplier Management, pricing, negotiation and delivery/reception
∎
∎ Objective 7: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity
∎ Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary;
∎ Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries;
∎ Ensure the incorporation of gender equity principles in all policies and activities;
∎ Encourage the participation of all genders in meeting and on committees;
∎ Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.

Additional Requirements:
∎ Purchasing Agent or similar role in Supply Chain management, Logistics, export/import and handing of CNF, freight forwarding, etc
∎ Work experience in INGO will be added value;
∎ Hands-on experience with purchasing software
∎ Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors);
∎ Understanding of supply chain procedures;
∎ Solid analytical skills, with the ability to create financial reports and conduct cost analyses;
∎ Negotiation skills;
∎ Strong MS EXCEL and other MS Office;
∎ Strong Presentation and communication skills (English and Bengali);
∎ Understanding of SCM procedures;
∎ Knowledge about national taxation rules and procurement compliances;
∎ Knowledge and understanding of necessary documentation requirements of national import & export operation;
∎ Ability to analyze information and develop key SCM reports/ presentations;
∎ Good written and verbal knowledge Bengali and English

Salary: Tk. 55000 (Monthly)

Compensation & Other Benefits:
∎ Performance bonus, Weekly 2 holidays
∎ Festival Bonus: 1 (Yearly)
∎ Festival Bonus: 1 month Gross salary every year.
∎ Provident Fund - 7.5% of Basic Salary.
∎ Performance Bonus - from 30 % to 80% of monthly Gross salary per year vary on performance;
∎ End of Contract Benefits - up to 2 months' Gross salary.
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎
∎ Leaves:
∎ 18 days of paid annual leaves per year.
∎ 10 days of paid casual leaves per year.
∎ 14 days of paid sick leaves per year.
∎
∎ Training :
∎ Free and unlimited access to the certifying e-learning platform Cross knowledge ©.
∎ Participation to external training costs upon eligibility of the request.

Application Deadline: December 16, 2019

Company Information:
∎ Action Contre la Faim (ACF)
∎ Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212
∎ Web : www.actioncontrelafaim.org
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).

Category: NGO/Development