Projects Coordinator

Job Description

Title: Projects Coordinator

Company Name: Qatar Charity Bangladesh Office

Vacancy: --

Age: Na

Job Location: Dhaka

Salary: --

Experience:

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

• Master of Social Science (MSS)
• Master of Development Studies (MDS)
• Master of Science (MSc) in Agriculture

• Master`s degree in Development Studies, Engineering, Social Sciences, Agriculture, or relevant field or equivalent from a reputed university.

• At least 5 years
• The applicants should have experience in the following business area(s): NGO

EXPERIENCE

• Minimum 5 years of experience in the INGO sector in Bangladesh.

• Minimum 3 years managerial experience in any leading INGO or Humanitarian organization.

OTHER SKILLS

• Strong project management and organizational skills.

• Excellent English communication (written and oral).

• Strong analytical and problem-solving abilities.

• Good understanding of monitoring & evaluation.

• Ability to work under pressure and manage large workloads.

• Team leadership and partner management skills.

• Integrity and professionalism

• Strong coordination and teamwork

• Attention to detail

• Accountability and transparency

• Effective communication

• Adaptability and flexibility in fast-changing environments

Key Performance Indicators (KPI`s)

• Percentage of projects delivered on time and within budget.

• Quality and timeliness of reports submitted.

• Compliance rate with QC policies and donor requirements.

• Partner performance and adherence to standards.

• Field team performance and task completion rate.

• MEAL findings and corrective actions implemented.

• DURATION: 12 Months

• START DATE: 01-Jan-2026

JOB SUMMARY:

• The Projects Coordinator is responsible for coordinating, supervising, and ensuring the effective implementation of a large portfolio of development projects under the Programs Department. The role supports the Programs Manager in planning, executing, monitoring, and reporting on all project activities, while ensuring strict adherence to Qatar Charity`s policies, donor requirements, and international quality standards.

• This position plays a central role in managing field teams, supporting local partners, and ensuring that all projects meet the organization`s operational and quality expectations.

HOW YOU WILL MAKE A DIFFERENCE

Objective 1:

• Ensure Project Coordination & Implementation.

• Coordinate and oversee the implementation of a wide range of development projects across multiple sectors.

• Ensure that all project activities follow agreed timelines, budgets, and implementation plans.

• Prepare detailed work plans and update implementation progress regularly.

• Provide day-to-day guidance to field teams and partners to ensure smooth and efficient project delivery.

• Identify implementation challenges and proactively provide solutions to the Programs Manager.

Objective 2: Ensure Team & Partner Supervision

• Supervise Project Officers, field staff, MEAL monitors, and partner focal points.

• Ensure clear task distribution, performance monitoring, and timely completion of assignments.

• Conduct regular field visits to monitor project sites and support staff on the ground.

• Coordinate closely with local partners, ensuring their compliance with QC requirements.

Objective 3: Ensure Documentation, Reporting & Compliance

• Ensure proper documentation of all project activities, including attendance sheets, distribution lists, PDM, field reports, and MEAL evidence.

• Prepare high-quality weekly, monthly, and quarterly project reports for the Programs Manager.

• Maintain accurate project folders, both digital and hard copy, according to QC documentation standards.

• Ensure full compliance with QC procedures, procurement policies, and donor rules.

Objective 4: Monitoring, Evaluation, and Learning (MEAL)

• Coordinate with the MEAL unit to develop monitoring plans and tools.

• Ensure regular monitoring, data collection, and verification across all projects.

• Follow up on MEAL findings and ensure corrective actions are implemented.

• Support learning exercises, evaluations, and field assessments.

Objective 5: Financial & Procurement Coordination

• Support the Programs Manager in preparing project budgets and expenditure forecasts.

• Follow up on procurement requirements, ensuring timely PR/PO submission and delivery.

• Track project spending and coordinate with Finance to ensure proper utilization of funds.

Objective 6: Ensure coordination & representation

• Participate in internal and external coordination meetings as assigned by the Programs Manager.

• Liaise with government entities, UN agencies, INGOs, and community organizations when required.

• Maintain strong communication between field teams, partners, and the Programs Department

Objective 7: Ensure the implementation of Qatar Charity`s safeguarding standards, including PSEA and GBV prevention, across all project activities to maintain a safe and accountable environment.

• Implement and monitor safeguarding measures, ensuring compliance with Qatar Charity`s PSEA and GBV policies throughout the project lifecycle.

• Conduct regular awareness sessions for staff, partners, and beneficiaries on safeguarding principles and reporting mechanisms.

• Establish and maintain confidential, accessible reporting channels for safeguarding concerns and ensure timely response and escalation.

• Collaborate with HR and relevant departments to integrate safeguarding into recruitment, training, and performance management processes.

• Ensure risk assessments include safeguarding considerations and mitigation strategies for all project activities.