Officer-Finance & Admin

Job Description

Title: Officer-Finance & Admin

Company Name: Dhaka Ahsania Mission, Health Sector

Vacancy: 1

Age: at least 45 years

Location: Dhaka

Maximum Salary: Tk. 32862 (Monthly)

Experience:
∎ At least 2 years
∎ The applicants should have experience in the following business area(s):NGO

Published: 31 Dec 2024

Education:
∎ M.com/MBA/MBS from any recognized University.

Requirements:

Additional Requirements:
∎ Age at least 45 years

Responsibilities & Context:
∎ Prepare monthly salary sheet systematically·
∎ Disburse petty cash to DIC/Outlet level·
∎ Ensure DIC/Outlet Rent as agreement clause·
∎ Small procurement for Project office stationery, logistics and cleaning items·
∎ Liaising with DIC/Outlet coordinator for all financial matters.
∎ Maintaining accounts by tally software as regularly posting
∎ Maintaining Fixed Asset register·
∎ Maintaining stock register·
∎ Update petty cash register·
∎ Checking bill voucher before payment and present to approval authority for final approval·
∎ Prepare monthly bank reconciliation·
∎ Support to HR and Admin related works·
∎ Prepare vat and tax payment statement monthly·
∎ Comply with GF funded rules and regulations.
∎ All bill voucher keeping accordingly as donor compliance·
∎ Keeping electronics equipment which will be uses as project office, Dhaka·
∎ Keep staff personnel file up-to-date always·
∎ Letter incoming and outgoing register keeping·
∎ Leave register checking and keep accordingly·
∎ Bank statement file keeping accordingly·
∎ Used and unused checked book custody with lock and key.
∎ Others importance file keeping accordingly.
∎ Maintain professional relation with Strategic Partner and DIC/outlet level staff and other stakeholder·
∎ Ensure that each DIC/Outlet is properly preparing monthly requirement
∎ Ensure the budgetary control.
∎ Communicate with Bank personnel particulars BFTN Issue.
∎ Ensure administrative and Financial Support to Program Coordinator and Sex Worker Network (SWN) for organizing events/trainings, etc.
∎ Remain ready to work to respond to any natural disaster or emergency situation anywhere in Bangladesh.
∎ Facilitate recruitment procedure with the support of Sr. HRO/AHRO.
∎ Report to safeguarding focal person for any allegation or concerns on the violation of the safe guarding policy in relation to project staffs, organizational staffs, vendors and volunteers is raised.
∎ Will support Program Coordinator in relevant awareness building training/orientation as well as will cooperate and support for establishing the safe guarding mechanism with the organization and projects.
∎ Performs other assignments as suggested by the supervisor.
∎ Job Context:
∎ Dhaka Ahsania Mission (DAM) is a non-government development organization founded in 1958 by Khan Bahadur Ahsanullah, an eminent educationist, reformer, and Sufi with the aim of social and spiritual development of the entire human community. DAM has been contributing to the betterment of the disadvantaged population through operating 35 institutions and 8 sectors of development. The health and WASH sector is one of the core sectors of DAM which has also been operating 8 institutions and 17 donors funded projects.
∎ Dhaka Ahsania Mission (DAM) Health and WASH sector is going to recruit some competent and self-motivated individuals for Officer-Finance and Admin position of the “Gender-responsive and transformative harm reduction programming for Women Who Use Drugs (WWUD) to support national HIV response in Bangladesh” Project funded by Viiv Health Care and led by Save the Children. Dhaka Ahsania Mission will implement the project interventions in 7 districts of Bangladesh where the Sex Worker Network (SNW) will play a Strategic Partner role in the project.
∎ Job Responsibilities:
∎ Planning:
∎ Prepare monthly salary sheet systematically·
∎ Disburse petty cash to DIC/Outlet level·
∎ Ensure DIC/Outlet Rent as agreement clause·
∎ Small procurement for Project office stationery, logistics and cleaning items·
∎ Liaising with DIC/Outlet coordinator for all financial matters.
∎ Maintaining Accounts:
∎ Maintaining accounts by tally software as regularly posting
∎ Maintaining Fixed Asset register·
∎ Maintaining stock register·
∎ Update petty cash register·
∎ Checking bill voucher before payment and present to approval authority for final approval·
∎ Prepare monthly bank reconciliation·
∎ Support to HR and Admin related works·
∎ Prepare vat and tax payment statement monthly·
∎ Comply with GF funded rules and regulations.
∎ Record Keeping:
∎ All bill voucher keeping accordingly as donor compliance·
∎ Keeping electronics equipment which will be uses as project office, Dhaka·
∎ Keep staff personnel file up-to-date always·
∎ Letter incoming and outgoing register keeping·
∎ Leave register checking and keep accordingly·
∎ Bank statement file keeping accordingly·
∎ Used and unused checked book custody with lock and key.
∎ Others importance file keeping accordingly.
∎ Coordination:
∎ Maintain professional relation with Strategic Partner and DIC/outlet level staff and other stakeholder·
∎ Ensure that each DIC/Outlet is properly preparing monthly requirement
∎ Ensure the budgetary control.
∎ Communicate with Bank personnel particulars BFTN Issue.
∎ Ensure administrative and Financial Support to Program Coordinator and Sex Worker Network (SWN) for organizing events/trainings, etc.
∎ Remain ready to work to respond to any natural disaster or emergency situation anywhere in Bangladesh.
∎ Recruitment:
∎ Facilitate recruitment procedure with the support of Sr. HRO/AHRO.
∎ Safe Guarding:
∎ Report to safeguarding focal person for any allegation or concerns on the violation of the safe guarding policy in relation to project staffs, organizational staffs, vendors and volunteers is raised.
∎ Will support Program Coordinator in relevant awareness building training/orientation as well as will cooperate and support for establishing the safe guarding mechanism with the organization and projects.
∎ Other Assignment:
∎ Performs other assignments as suggested by the supervisor.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Dhaka

Read Before Apply:

Read Before Apply

"Smokers No Need to Apply"

"Preference will be given to suitable female candidates" All employees of DAM are expected to perform roles and responsibilities following its code of conduct and safeguarding policies to prevent any forms of harassment and abuse. DAM has a 'Zero Tolerance' policy for sexual exploitation, abuse, harassment (SHEA), and any financial misappropriation and misconduct. Deserving candidates are requested to send their application with a cover letter, two professional references, and a copy of a recent passport size photograph with a contact cell number to the Director, Health and WASH Sector, Dhaka Ahsania Mission, House-152, Road-6, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207 or through email at [email protected] Please write the name of position at the top of the envelope. Please visit our website: www.amic.org.bd

*Photographs must be enclosed with the resume.

Last date of application: 18 June 2024

Company Information:
∎ Dhaka Ahsania Mission, Health Sector
∎ House-152, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207
∎ Dhaka Ahsania Mission (DAM) is one of the leading development organizations in Bangladesh. Addiction Management & Integrated Care (AMIC)- an Institution of DAM is running drug treatment and rehabilitation centers and implementing Tobacco Control Program along with it’s other programme like primary health care program, communicable and non-communicable diseases prevention program and mental health care program. It is also implementing GFATM funded TB Control Program through BRAC. AMIC is looking for competent and self-motivated individual for the above position.

Address::
∎ House-152, Block-Ka, PC Culture Housing Society, Shyamoli, Dhaka-1207
∎ Dhaka Ahsania Mission (DAM) is one of the leading development organizations in Bangladesh. Addiction Management & Integrated Care (AMIC)- an Institution of DAM is running drug treatment and rehabilitation centers and implementing Tobacco Control Program along with it’s other programme like primary health care program, communicable and non-communicable diseases prevention program and mental health care program. It is also implementing GFATM funded TB Control Program through BRAC. AMIC is looking for competent and self-motivated individual for the above position.

Application Deadline: 10 Jan 2025

Category: NGO/Development