HR & Administrative Officer

Job Description

Title: HR & Administrative Officer

Company Name: Chemonics International - USAID Ecosystems/Protibesh Activity

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: Negotiable

Experience:

• 4 to 6 years

Masters in Business Administration, Accounting, Management, or related field.

• 4 to 6 years

Background:

The USAID Ecosystems/Protibesh Activity (Protibesh) implemented by Chemonics International focuses on three result areas including i) Strengthening environmental governance and management; ii) Mitigating biodiversity threats and iii) Advancement of market-based incentives that promote sustainable natural resources management under the Development Objective “Strengthened Resilience to Natural Hazards. The Activity goal of Protibesh is to improve ecosystem conservation in and around targeted key biodiversity areas (KBAs) of Bangladesh such as the northeastern haor and forest areas and the Sundarbans in the southwest.

Specific Tasks/Responsibilities:

This is long-term CCN position and the purpose of this is to provide support to the designated working areas of the Protibesh project related to maintaining HR operations and office documentations, administrations, logistics and support to COP and OFD and other staff members of Protibesh team throughout the life of the program (LOP). Working under the supervision of the Operations and Finance Director, the HR and Administrative Officer will perform the tasks as noted below:

The HR and Administrative Officer will fulfill the duties listed below:

• Provides specific HR and operational support and ensures the smooth and efficient functioning of the office.

• Maintain Chemonics prescribed HR checklist for personnel files; review existing personnel documents, identify missing documents and coordinate with the supervisor for obtaining them to ensure that all personnel files are up to date.

• Maintains personnel filing system in electronic and hard copy format for all local long-term and short-term staff in compliance with USAID regulations and local laws.

• Assist the Director Operations in preparing various HR papers, salary determinations and preparing employment agreements and amendments, keep track of and acquaint them with the new policies as amended from time to time.

• Conducts local staff on-boarding and orientation process.

• Follow up on the staff mandatory trainings required by the Chemonics policy, keep copies of the certificates and help update/upload those in specific places on SharePoint.

• Maintains key administrative and personnel-related trackers such as vacation and sick leave, staff start and end dates, personnel categorization for all staff.

• Distributes, collects, and reviews staff timesheets for each payroll cycle.

• Receive, review, code all incoming and outgoing letters and arrange for distribution to respective personnel after copies marked.

• Coordinate with the administration for pick-up and delivery of the mail to and from the mission, GOB ministries, agencies, Protibesh partners etc.

• Liaise with the administration for delivery of the outgoing office mail including mail to be sent via the commercial courier services.

• In the absence of the Administrative Officer supervises tasks of the support staff and drivers, provides logistics support for field trips by office personnel, arranges for tickets if other means of transport is not used, assign vehicles as and when requested, Initiate actions and provide assistance and logistics for in-house seminar/training/workshops including purchase of required stationery, venue booking etc.

• Manage office petty cash/large safe.

• Any other tasks assigned by the supervisor.

• Period of Performance: This is a long-term position for the life of the activity.

• Location of Assignment: Bangladesh

• Supervision and Reporting: The HR and Administrative Officer will report directly to the Operations and Finance Director.