Finance Assistant

Job Description

Title: Finance Assistant

Company Name: Chemonics International - USAID Ecosystems/Protibesh Activity

Vacancy: --

Age: Na

Job Location: Anywhere in Bangladesh

Salary: --

Experience:

• At least 3 years

• Degree in Business Administration, Accounting, Management, or related field.

• At least 3 years

• Minimum 3 years’ experience in accounting, preferably including for donor-funded programs.

• Previous work on USAID or other donor funded projects required, also previous experience with USAID cooperative agreements preferred.

• Good communications skills.

• Strong ability to communicate (written and spoken) in English required.

Background

• This is long-term CCN position and the purpose of this is to provide support to the designated working areas of the Protibesh project accounting and financial management with support from the Finance Manager. The Finance Assistant will be expected to carry out the day-to-day financial activities and preparing field vouchers incompliance with USAID regulations as specified in the Cooperative Agreement (CA), and Chemonics’ field financial management policy throughout the life of the program (LOP). Working under the direct supervision of the Finance Manager and overall guidance of the Operations and Finance Director, the Finance Assistant will perform the tasks as noted under serial A.

Period of Performance

• This is a long-term position for the life of the activity.

Location of Assignment:

• Bangladesh

Supervision and Reporting

• The Finance Assistant will report directly to the Finance Manager as designated by the Operations and Finance Director.

A. Specific Tasks/Responsibilities

The Finance Assistant will fulfill the duties listed below:

• Examine all supporting documentation and approvals are accurately documented for payment processing.

• Examine copies of all receipts for all expenses.

• Facilitate provision of information and documentation during audits.

• Review expense reports and travel advance requests, receive settlements, and make appropriate adjustments as necessary.

• Enters transactions and provides a first review of all accounting transactions entered in the accounting software (Abacus).

• Provide support in reviewing the Protibesh vendors and consultants’ invoices, and work closely with the finance team in processing payments.

• Examine payroll related documents are in place during salary payments as well as any applicable withholdings, employer contributions and/or fringe benefits.

• Review of the petty cash reconciliation, preparing vouchers for fund replenishment and keeping records.

• Arrange for payment of tax withheld from employees and vendors to the designated GoB bank.

• Work closely with the finance team in checking bills and vouchers submitted by the sub awardees, review conformity with the contractual provisions and help process their payment.

• Assist in preparing monthly project invoices (including those submitted by the sub awardees) for submission to the Chemonics’ finance department.

• Maintain all kinds of financial documentation and records.

• Any other tasks assigned by the supervisor.