Finance Head of Department
Job Description
Title: Finance Head of Department
Company Name: Action Contre la Faim (ACF)
Vacancy: Not specific
Job Location: Dhaka
Employment Status: Contractual
Educational Requirements:
∎ Master degree in Finance, Accounting or Economics; Working knowledge of all statutory legislation and regulations; A solid understanding of financial statistics and accounting principles; Advanced knowledge of accounting and reporting software (SAGA and Microsoft Office experience required).
Job Context:
∎ DURATION: 31 DEC 2022
∎ START DATE: ASAP
∎ CONTRACT TYPE: FIXED TERM
∎ The Finance Head Of Department will ensure sound and transparent administration of funds by providing accounting and financial management consistent with the ACF financial management framework and local legislation
Job Responsibilities:
∎ Mission 1: Contribute to the definition of mission strategy.
∎ Creating budgetary framework of mission, financial & budgetary information available to other departments to facilitate establishment of country strategy, producing high quality & timely financial & budgetary contributions to "proposals", reports for funding bodies
∎ Contribute to a financial and budgetary perspective to coordination discussions, Advise other departments on their financial and budgetary needs
∎ Ensure that financial and budgetary needs and constraints are taken into account in the preparation of projects
∎ Collect data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans, and negotiation of the Z1 after validation of Country Director
∎ Ensure that his/her contribution to "proposals" and reports is consistent with the rest of these documents
∎ Collect data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans, and negotiation of the Z1 after validation of Country Director
∎ Mission 2: Ensure high quality accounting for the mission/consortium
∎ Disseminating information about accounting procedures throughout the mission and ensuring they are observed
∎ The correctness of accounting and analytical entries, Timely forwarding of the monthly accounting bundle
∎ Verifications of cash stocks and bank accounts according to ACF regulations
∎ Ensure that parameters of the accounting software are properly set up.
∎ Ensure that all accounting, extra-accounting and expatriate data are entered into the accounting software.
∎ Verify bankbook and checking and bank reconciliations,
∎ Supervise the checking of invoices and ensuring that they are archived according to ACF procedures.
∎ Verify and approving the monthly accounting bundle and ensuring that it is forwarded to headquarters.
∎ Mission 3: Ensure high quality cash management for the mission
∎ Designing, promulgating and ensuring compliance with cash management procedures across the mission
∎ The availability and safe keeping of the necessary cash,
∎ Adapting methods for cash transfer in the light of local conditions and security considerations
∎ Monitoring the correspondence between cash forecast and the BFU, Anticipating treasury risks and resolving difficulties
∎ Designing and keeping up to date cash management procedures adapted to local conditions, suggesting alternatives in the light of any changes, authorizing and organizing the transfer of funds to the bases
∎ Consolidating and approving the treasury forecast of the mission and forwarding it to headquarters
∎ Consolidating requests to commit expenses on a non-signed contract (Z2) and forwarding them to headquarters
∎ Passing on payments made through headquarters, Monitoring contractual payments made by funding bodies and signed off in the field
∎ Mission 4: Provide financial and budgetary management.
∎ Promulgation of and compliance with the financial rules of funding bodies, Establishing the annual budget
∎ Leadership in budgetary matters at mission level and steering the process of budget forecasting
∎ Cost analysis and issuing budgetary alerts when necessary, Monitoring financial risks and issuing alerts when necessary
∎ Providing the necessary materials for negotiations with funding bodies and producing documents to funding bodies
∎ Calculating and ratifying project budgets, Preparing and revising the mission's annual budget
∎ Producing, checking and forwarding budget follow-up (including forecast) to the coordination team and to base Finance Managers, raising issues of relevance and alerts, support Heads of Department
∎ Producing, checking and forwarding the Z1 budget follow-up according to ACF procedures
∎ Ratifying the circulation and authorization thresholds of expenditures laid down by Logistics
∎ Identifying financial risks (exchange rate fluctuations, inflation...), making Heads of Department aware of financial risks in their field, alerting the Country Director and headquarters, providing support in the management of risk
∎ Production and archiving of financial reports according to the deadlines and formats required by funding bodies
∎ Supervision of the pre-audit of funding bodies' financial contracts and responding to queries raised by auditors
∎ Mission 5: Provide financial and budgetary management.
∎ Participating in the process of selecting partners and validating the financial risk analysis provided by the bases? Defining with partners the modes of financial and budgetary management in the framework of joint projects
∎ Validating the financial and budgetary aspects of partnership conventions and agreements
∎ Taking full advantage at mission level of all innovative practices in the field of financial and budgetary management in partnerships
∎ Mission 6: Provide financial and budgetary management.
∎ Identifying risks of fraud and corruption in his/her field of competence and setting up preventive and monitoring mechanisms
∎ Making his/her team aware of the risks of fraud and corruption
∎ alerting the country director to cases of fraud and corruption and undertaking corrective action
∎ putting in place and monitoring recommendations arising from the day-to-day control and audit
∎ MISSION 7: Establish living standards for the mission
∎ The day-to-day management of his/her team (guidance, follow-up, motivation...)
∎ Evaluating the performance and developing the skills of his/her team members,
∎ Management of the teams for which s/he is support/technical manager
Additional Requirements:
∎ Experience:
∎ Minimum 4-6 years of proven experience as senior finance managerial roles;
∎ Minimum 2 years of proven work experience in managing complex operations and large to medium size team in an INGO and familiarity with international donor agencies and Governments grants administration;
∎ Experience with international funders (such as USAID, DFID, ECHO, SIDA, GAC, SDC, UN) and their financial reporting requirements preferred.
∎ Experience with consortium type grants management and partner management experience are considered essential
∎ Skill
∎ Excellent leadership skills and capacity to lead working groups,
∎ Energy and positive, constructive approaches to work
∎ Excellent coordination, negotiation and diplomatic skills
∎ Statistical software skills mainly: ENA for SMART, Epi Info 7 and SPSS.
∎ Strong skills in developing digital data collection and real time data visualization platform using ODK, KOBO Collect, PowerBi and/or Tableau etc, excellent analytical skills, including knowledge in the field of epidemiology
∎ Able to adjust to a lifestyle of frequent travel in the field
∎ Excellent written and oral communication skills.
∎ Excellent problem-solving skills
Salary: Tk. 187000 (Monthly)
Compensation & Other Benefits:
∎ Festival Bonus: 02 basic salary per year.
∎ Provident Fund: 7.5% of Basic Salary.
∎ End of Contract Benefits: End of Contract Benefits: 30 days of salary per year of service (No eligibility pro-rated under 1 year)
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎ Life and accident insurance from joining day
∎ Maternity Benefit: 3 (three) basic salary.
∎ Birth Allowance, Marriage Allowance, etc.
∎ PAID LEAVES:
∎ 18 days of paid annual leave per year.
∎ 10 days of paid casual leave per year.
∎ Up to 01 month of paid sick leave per year.
∎ Up to 26 calendar week's maternity leave.
∎ Paternity Leave, Marriage Leave, etc.
∎ TRAINING OPPORTUNITES:
∎ Free and unlimited access to the certifying e-learning platform (online base) Cross knowledge.
∎ External training participation opportunities based on eligibility
Job Source: Bdjobs.com Online Job Posting.
Application Deadline: 7 Dec 2021
Company Information:
∎ 23 Nov 2021
∎ Action Contre la Faim (ACF)
∎ Business : Action Contre la Faim | Action Against Hunger is a humanitarian non-Governmental, non-political, neutral and non-profit international organization (INGO) that was established in France in 1979 to deliver aid in countries throughout the world. The aim of Action Against Hunger is to save lives by combating Hunger and Disasters that threaten the Lives of vulnerable Children, Women & Men. Since 2007, Action Against Hunger has been providing assistance to vulnerable populations in Bangladesh in the arena of Nutrition & Health, Mental Health & Care Practices (MHCP), Food Security & Livelihoods (FSL & DRR), and Water Sanitation & Hygiene (WaSH).
Category: NGO/Development
