Finance Coordinator

Job Description

Title: Finance Coordinator

Company Name: Action Contre la Faim (ACF)

Vacancy: Not specific

Job Location: Dhaka

Employment Status: Contractual

Educational Requirements:
∎ Master degree in Finance, Accounting or Economics;

Experience Requirements:
∎ 4 to 6 year(s)

Job Context:
∎ DURATION: 1 YEAR
∎ START DATE: ASAP
∎ CONTRACT TYPE: FIXED TERM
∎ The FINANCE COORDINATOR will ensure sound and transparent administration of funds by providing accounting and financial management consistent with the ACF financial management framework and local legislation.

Job Responsibilities:
∎ More precisely your detailed responsibilities will be:
∎ MISSION 1: Contribute to financial and budgetary management
∎ Contributing a financial and budgetary perspective to coordination discussions. Advising other departments on their financial and budgetary needs.
∎ Facilitates and coordinates mission short-term planning processes where these relate to issues of financial management.
∎ Support Finance Director in data collection and budget development for proposal writing the financial and budgetary section of proposals and reports to funding bodies and financing plans.
∎ MISSION 2: Ensure high quality accounting for the mission/consortium :
∎ Ensuring that parameters of the accounting software are properly set up.
∎ Ensuring that all accounting, extra-accounting and expatriate data are entered into the accounting software.
∎ Verifying bankbook and checking and bank reconciliations. the physical cash count in capital and in the course of visits to bases.
∎ Supervising the checking of invoices and ensuring that they are archived according to ACF procedures.
∎ Verifying and approving the monthly accounting bundle and ensuring that it is forwarded to headquarters.
∎ MISSION 3: Budget follow up :
∎ Prepare internal format of project budgets and financial reports.
∎ Lead on the development, planning, and implementation of program budgets with teams, monitor budget pipelines, and submit timely and accurate financial reports to senior management.
∎ Assist program staff in the development of budgets for project activities and monitor expenses against approved budgets.
∎ Monitor progress, prepare financial outlooks and financial forecasts, clearly communicate monthly financial statements and keep senior management abreast of any changes.
∎ Provide recommendations for financial planning and control, providing relevant fiscal information to project's senior management team.
∎ Maintain adequate records for all advances, both employee and sub-grantee and make sure it included in financial reports.
∎ MISSION 4: Internal Financial Controls:
∎ Manages finance related risks. Ensures appropriate financial controls processes, procedures and systems are in place and adhered to.
∎ Follows up on audit recommendations and actions related to financial management.
∎ Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports.
∎ MISSION 5: Partner Management:
∎ Participating in the process of selecting partners and validating the financial risk analysis provided by the bases.
∎ Ensure that sub-contracts, sub-grants and local partners documents and procedures are completed in a timely and correct manner and comply with ACF and Donors policies, regulations, and branding, providing capacity development support to staff and sub-grantees as needed.
∎ Conduct financial assessments with partner organizations using internal assessment tool. Summarize the findings of the assessment and make recommendation in terms of risk, capacity and training needs.
∎ Ensure the assessment tool completed with Partner organizations are sign off in agreement with the Financial Director, Head of Partnership department and Heads of programmes departments.
∎ In consultation with the programme managers and partners, design and development appropriate partner budget timetables and processes and share with finance staff.
∎ Support partners in the preparation of accurate monthly financial reports and other finance and grant-related reports and documentation as needed, checking compliance with all supporting documents.
∎ Assist partners and staff in the development of budgets for project activities and monitor expenses against approved budgets.
∎ Carry out planned and ad hoc reviews/audits to support and monitor partners' activities on an agreed terms of reference.
∎ MISSION 6: Prevent and manage cases of fraud and corruption:
∎ Identify risks of fraud and corruption in his/her field of competence and setting up preventive and monitoring mechanisms.
∎ Make Finance team aware of the risks of fraud and corruption. Alert the Finance Director and Country Director to cases of fraud and corruption and undertaking corrective action. Putt in place and monitor recommendations arising from the day-to-day control and audit.
∎ MISSION 7: Team Management in the bases:
∎ Taking part in the recruitment of his/her teams. Organizing and leading team meetings.
∎ Working out and monitoring individual action plans for team members. Providing for appraisal interviews for team members.

Additional Requirements:
∎ Working knowledge of all statutory legislation and regulations; A solid understanding of financial statistics and accounting principles;
∎ Advanced knowledge of accounting and reporting software (SAGA and Microsoft Office experience required).
∎ Experience:
∎ Minimum 4-6 years of proven experience as senior finance managerial roles;
∎ Minimum 2 years of proven work experience in managing complex operations and large to medium size team in an INGO and familiarity with international donor agencies and Governments grants administration;
∎ Experience with international funders (such as USAID, DFID, ECHO, SIDA, GAC, SDC, UN) and their financial reporting requirements preferred.
∎ Experience with consortium type grants management and partner management experience are considered essential.
∎ Skills:
∎ Strong leadership ability and interpersonal skills and the ability to train and motivate others is a must;
∎ Proficient with computer applications to include but not limited to Microsoft Excel, Word, outlook, accounting software, etc.
∎ Excellent analytical skills, along with the ability to create detailed reports and spreadsheets;
∎ Able to manage, guide and lead employees to ensure appropriate financial processes are being used;
∎ Excellent communication and relationship building skills with prioritizing, negotiating, a variety of internal and external stakeholders dealing skills;
∎ Ability to analyze financial information and comply with regulations;
∎ Attention to detail; Strong verbal and written communication; Fluent in English.

Salary:
∎ Gross monthly Salary BDT 187,000/;

Compensation & Other Benefits:
∎ Festival Bonus: 1 month Gross salary every year;
∎ Provident Fund: 7.5% of Basic Salary;
∎ Performance Bonus: from 30 % to 80% of monthly Gross salary per year vary from performants;
∎ End of Contract Benefits - up to 2 months' Gross salary.
∎ Medical coverage: 80% hospitalization coverage medical expenses (max limit BDT 120,000 per year).
∎ 18 days of paid annual leaves per year;
∎ 10 days of paid casual leaves per year;
∎ 14 days of paid sick leaves per year.
∎ Free and unlimited access to the certifying e-learning platform Crossknowledge;
∎ Technical trainings at HQ Paris or regional level (averagely 1 per year);
∎ Participation to external trainings.

Application Deadline: April 22, 2020

Company Information:
∎ Action Contre la Faim (ACF)

Category: NGO/Development