Finance and Admin Officer

Job Description

Title: Finance and Admin Officer

Company Name: Association of Voluntary Actions for Society (AVAS)

Vacancy: 1

Job Location: Barishal, Patuakhali

Employment Status: Full-time

Educational Requirements:
∎ Bachelor of Business Administration (BBA), Bachelor of Commerce (BCom)
∎ Skills Required: Accounting Software, Computer skill

Experience Requirements:
∎ 3 to 5 year(s)
∎ The applicants should have experience in the following area(s): Book keeping, Budgeting, Inventory management, Procurement

Job Responsibilities:
∎ Specific Job Responsibilities and Tasks:
∎ General Management:
∎ Ensure quality financial Management in project implementation.
∎ Book Keeping and other relevant record keeping.
∎ Ensure internal control system in the project.
∎ Ensure safety and security of the project assets and fund.
∎ Establish Value for money in procurement.
∎ Maintain standers accounting considering IAS and BAS
∎ Regular update all records and registers.
∎ Manage project staff personal file and maintain administrative registers and files.
∎ Establish a healthy workplace and ensure all preventive measures to protect Child Abuse, Gender Violence, SEA&H and violation of safeguarding issues according to the policy procedures.
∎ Establish and reinforce Team speed.
∎ Provide financial strategic direction to project and seek ways to ensure closer complementarily /alignment of their work with that.
∎ Minimize financial and Administrative risks of achieving project objectives and take preventive actions.
∎ Perform any other related duties or responsibilities that may be assigned by the organization and donor agency.
∎ Financial Management & Reporting:
∎ Setup cash basis standard book keeping system
∎ Minimize fund flow risk and setup preventive measures.
∎ Provide training on financial related issues when necessary.
∎ Comply all local laws accordingly.
∎ Protect and Preserve data for future reference in a systematic manner.
∎ Manage and oversee grants; develop and maintain work, spending and procurement plans.
∎ Prepare/Ensure internal and external reports within agreed deadlines using AVAS and donor formats, as required.
∎ Conduct regular field visit, Banking.
∎ Perform Inventory management.
∎ Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to AVAS and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the Finance personnel to ensure accurate expenditures and reporting.
∎ Face and cooperate Internal and External Auditors and address their findings between the timeline.
∎ Facilitate to review the budget and submit their findings and recommendations to Director Finance/Executive Director for necessary action.
∎ Ensure timely VAT, TAX deduction at source and prepare and submit reports for different return form.
∎ Participate in the development/revise of proposals, budgets, and concept notes.
∎ People Management:
∎ Assist Project Manager in implementation of the work plan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines.
∎ Assist Project Manager to timely staff performance Appraisal.
∎ Facilitate staff capacity development, including on-the-job coaching and mentoring, as appropriate.
∎ Ensuring a respectful working environment for employees and the public.
∎ Taking appropriate steps to resolve any grievances address all reports accordingly.
∎ Organizational Responsibilities
∎ Attend Regular Monthly Coordination meeting in AVAS HO.
∎ Read and comply all policy procedures of AVAS.
∎ Code of conduct should read carefully and obey strictly.
∎ Compulsory reporting of any suspicious matter or fact.
∎ Timely response in Cell phone and Email.
∎ Participates in all core programs of AVAS.
∎ Assigns tasks to practice management that give managers an opportunity to grow
∎ Working under AVAS Disaster Taskforce during emergency.
∎ Carry out any other tasks assigned by ED & Higher Authority

Additional Requirements:
∎ Age at most 50 years
∎ Excellent communication skill.
∎ Skilled in accounting software design and operation is preferable.
∎ Training received on Financial Management, VAT/TAX, Fraud and bribery is preferred.
∎ Person with disability are encouraged to apply

Salary:
∎ Tk. 30000 (Monthly)
∎ Bonus (paid at pro-rata basis during religious festival and Yearly/ final payment) Travel and Transportation for project activity will be paid as per project Budget. Yearly Increment will be given based on the results of performance appraisal.

Job Source: Bdjobs.com Online Job Posting.

Application Deadline: 31 Dec 2023

Company Information:
∎ 26 Dec 2023
∎ Association of Voluntary Actions for Society (AVAS)
∎ Address : AVAS Bhaban, Amirkutir Lane, Alekanda, Barisal-8200
∎ Web : www.avas.org.bd
∎ Business : NGO

Category: NGO/Development

: Special Attention: "You are cordially requested not to apply if the salary range, job location, contract duration, and other terms and conditions mentioned in the advertisement does not match your expectation". Please mention position name on the top of the envelope.