Accounts Officer

Job Description

Title: Accounts Officer

Company Name: Breaking the Silence (BTS)

Vacancy: 1

Age: At most 40 years

Job Location: Gazipur

Salary: Tk. 52800 (Monthly)

Experience:

• At least 3 years
• The applicants should have experience in the following business area(s): College, NGO

• Master of Business Administration (MBA) in Accounting, Finance

• Master's in Accounting, Finance, or equivalent subject.

• At least 3 years
• The applicants should have experience in the following business area(s): College, NGO

• Age At most 40 years

• 3 years in financial and administrative roles.

• The applicants should have experience in a National NGO.

• Additional Requirements

• Able to work under pressure and willing to travel frequently to the project field.

• Female Candidates are encouraged to apply and given preference.

• Persons with disabilities and Ethnic Minority applicants are encouraged to apply.

• Experience in Accounts keeping and Administration, Skilled in financial analysis, good writing and speaking skills in English and Bangla.

• Must be proficient in computer operation, particularly in MS-Excel, MS-Access, MS-Word, and MS-PowerPoint.

• Experience in using accounting software is preferable.

• At least two (2) years of experience to drive Motorcycle and having a valid motorcycle driving license.

Breaking the Silence is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 05037, Date: 17 September 2000) and NGOAB (Registration No. 1642, Date: 20 May 2001). The organization works to establish child rights, prevent child abuse and child sexual abuse, prevent child marriage, accelerate child-friendly good governance, improve the quality of education at the primary and pre-primary level, prevent violence against women, empowering children and women. The organization is going to implement a project named ‘Strengthening Community level Child Protection Mechanisms to Protect Children and End Child Labor in Gazipur. The project will be implemented with the support of ‘Save the Children in Bangladesh’ and joint financing support by the ‘Japan Ministry of Foreign Affairs’ and Save the Children Japan. The project focuses on strengthening community-based child protection systems, improving awareness, establishing community structures, and enhancing referral and coordination mechanisms to prevent and respond to child labour and other child protection issues. BTS is going to recruit the ‘Accounts Officer for the mentioned project and the position’s desk office at Gazipur City Corporation.

Position Details

Position Name : Accounts Officer

Organization Name : Breaking the Silence (BTS)

Project Name : Strengthening Community level Child Protection Mechanisms to Protect Children and End Child Labor in Gazipur

Job Location : Gazipur City Corporation (GCC)

No. of Vacancy : 1 (One)

Job Purpose:

The Accounts Officer is responsible for developing and managing budgets following donor and organizational policies. Maintain accurate financial records and prepare reports for donors and management. Monitor cash flow, process payments, and manage financial transactions. Ensure compliance with financial policies and support audits. Process payroll and manage expenses with proper documentation. Train project staff on financial procedures and support procurement decisions. Keep organized financial records and ensure data confidentiality.

Job Description / Responsibilities:

 Books of Accounts & Reporting: a) Check and ensure all bill voucher and finance documentations are made available on demand, b) Maintain up-to-date books of accounts, data entry and preserve all kinds subsidiary registers, c) Ensure all receipts and follow up of settlements of advances and evidences, d) Ensure all payments are charged into approved budget line, e) Ensure fund request, financial report and relevant documents are prepared in time, f) Maintain all kinds of banking transactions and associated tasks including bank reconciliation, g) Handling petty cash, filing of all vouchers.

 Prepare Periodic Report and Budget Follow-up: a) Prepare periodic (Monthly/Quarterly) budget variance analysis reports, b) Prepare and revise annual budget as per need, c) Ensure the expenditures are incurred and booked in the respective budget line, follow up and report to the Project Manager, d) Review the budget variance (under/Overspent) in the Budget line item.

 Administrative: a) Introduce/execute/support organization’s administrative rules & procedures, b) Preserve and update personnel files and related documents, c) Ensure logistics and materials as per program/admin requirements, d) Ensure mechanisms and direct support to staff for workable office environments, e) Review the expenditure of project office operation.

 Program support and Documentation: a) Conduct field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events, b) Ensure delivery of classified financial data to program and Line Manger, c) Follow up day to day expenses/financial operation and advice to improving the lack and internal control system, d) Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports, e) Maintain liaison with head office administration, finance and human resource departments.

• Compliance: a) Ensure scrutiny of budget request/bills/payment requests and availability of budget, b) Ensure that all policies and procedures comply with donor and funding source policies, procedures, agreement clauses, along with organization’s financial policies, c) Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, d) Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, e) Review financial monitoring report and follow up the compliance.

• Fixed Asset Management: Ensure inventory and identification of fixed assets at office and expatriate location, maintaining liaison with the relevant department of head office, b) Reviews periodically inventory/stock management.

• Assistance to Internal Financial Monitoring Team and Auditors: a) Ensure all financial documentation is made available on demand of the organizational financial monitoring team and external auditors, b) Response to audit queries and observation in consultation with the Finance head of the organization, c) Support to the organization in executing and follow up audit recommendations.

• Requirement of Donor: a) Prepare the financial reports/statements, maintaining the reporting schedule and provide other need-based financial statements as per the requirements of the donor through consultation with the organization’s Finance Head, b) Ensure the reimbursements are adjusted with proper accounts, c) Coordinate with the donor officials relating to financial matters

• Facilitate Tax & VAT deduction process: a) Ensure timely and proper deduction of vendor TAX, VAT, and personal TAX, and deposit of taxes timely and preserve all relevant documents, b) Information update on TAX and VAT deduction process.

• Others: a) Attend different project meetings and finance-related meetings of the donor, b) Attend capacity building training, orientation, and events, c) Specific tasks assigned by the organization’s Head of Finance, d) Coordinate and cooperate with project staff and finance department for smooth project financial operation, e) Any other assignments of the organization management.

Employment Status:

 Full-time

Tenure of Services Contract:

 3 (Three) months probation period. After successful completion of the probation period, based on the performance of the staff and recommendation from the supervisor, the post may be continued till the project’s lifetime.

Working Area: 12 wards in Gazipur City Corporation

• Gross: Taka 52,800.00 (Fifty Two Thousand Eight Hundred ) Per Month

• 2-day weekend

• Bonus (One month equivalent salary)

• 5% salary deduction from Basic salary for depositing the BTS Staff welfare fund.

• Office time, Annual Leave, Increment & other facilities will be applicable as per ‘Recruitment and Human Resource Management Policy’ of Breaking the Silence.