Internal Audit Officer

Job Description

Title: Internal Audit Officer

Company Name: Global Unnayan Seba Sangstha (GUSS)

Vacancy: 1

Age: 25 to 40 years

Job Location: Dhaka (Lalmatia)

Salary: Tk. 35000 - 40000 (Monthly)

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Bachelor/Honors
• Masters

• Professional certification such as CA (CC), CMA, ACCA, CIA, or relevant audit training will be an advantage.

• 3 to 5 years
• The applicants should have experience in the following business area(s): NGO

• Age 25 to 40 years

• Bachelor’s/Master’s degree in Accounting, Finance, Management, Business Administration, or a related field.

• Minimum 3 years of relevant experience in internal audit, compliance, risk management, or financial control, preferably in NGO/INGO sector.

• Experience working with donor-funded projects and humanitarian programs will be preferred.

• Strong knowledge of accounting principles, internal controls, procurement procedures, and NGO compliance requirements.

• Good analytical, reporting, and problem-solving skills.

• Ability to conduct independent reviews and maintain confidentiality.

• Proficiency in MS Office, especially Excel and reporting tools.

• Willingness to travel to project locations.

• Attention to detail and accuracy.

• Strong communication and interpersonal skills.

• Commitment to accountability, transparency, and organizational values.

Job Context

Position Title: Internal Audit Officer

Reportable to: CEO

Job Location: Head Office, Dhaka (with frequent field visits as required)

Key Responsibilities

1. Internal Audit Planning and Execution

• Develop and implement annual internal audit plans based on organizational risk assessment and management priorities.

• Conduct regular internal audits of Head Office and field/project offices covering finance, procurement, HR, administration, logistics, program operations, and compliance.

• Perform process reviews to evaluate the effectiveness, efficiency, and adequacy of internal control mechanisms.

• Conduct special audits, investigations, and compliance reviews as assigned by management.

• Prepare audit programs, checklists, and working papers to ensure systematic and quality audit practices.

2. Financial Audit and Control Review

• Review financial transactions, vouchers, supporting documents, cash management, bank reconciliation, advances, payroll, and financial records.

• Verify compliance with approved budgets, financial policies, accounting procedures, and donor requirements.

• Assess financial risks and recommend measures to strengthen financial controls.

• Conduct physical verification of cash, fixed assets, inventory, and other organizational resources.

• Review accuracy and completeness of financial reporting.

3. Compliance Monitoring and Risk Management

• Monitor compliance with organizational policies, procedures, SOPs, donor agreements, government regulations, and statutory requirements.

• Identify operational, financial, and compliance risks and provide practical recommendations for mitigation.

• Maintain a compliance tracker and follow up on outstanding audit observations.

• Support departments in improving compliance practices and internal control systems.

• Ensure adherence to safeguarding, Code of Conduct, anti-fraud, anti-corruption, and ethical standards.

4. Procurement and Supply Chain Audit

• Review procurement processes to ensure transparency, competitiveness, value for money, and compliance with procurement policies.

• Examine procurement documents including requisitions, quotations, bid evaluations, purchase orders, contracts, and vendor records.

• Review vendor management, asset management, inventory control, and logistics procedures.

• Identify procurement risks and recommend corrective actions.

5. Program and Operational Audit

• Conduct operational audits to assess the effectiveness and compliance of project implementation processes.

• Review program documentation, beneficiary records, activity reports, and supporting evidence.

• Conduct field monitoring visits to verify project activities, assets, and operational practices.

• Provide recommendations to improve operational efficiency and accountability.

6. Audit Reporting and Follow-up

• Prepare clear and comprehensive audit reports highlighting findings, risks, root causes, and recommendations.

• Discuss audit observations with relevant departments and management.

• Maintain an audit findings database and monitor implementation of agreed corrective actions.

• Prepare periodic compliance and audit status reports for senior management.

• Ensure timely closure of audit recommendations.

7. Policy Development and Advisory Support

• Support review, development, and updating of organizational policies, procedures, and internal control frameworks.

• Provide advisory support to departments regarding compliance requirements and risk mitigation.

• Promote awareness of internal controls, accountability, and ethical practices among staff.

• Support external audits, donor audits, and regulatory inspections as required.

8. Fraud Prevention and Investigation Support

• Support implementation of anti-fraud and anti-corruption measures.

• Review reported irregularities and provide support in conducting internal investigations when assigned.

• Identify potential fraud risks and recommend preventive measures.

• Maintain confidentiality and professional integrity while handling sensitive information.

9. Documentation and Capacity Building

• Maintain proper audit files, records, evidence, and documentation according to professional standards.

• Develop audit tools, templates, and checklists for effective monitoring.

• Conduct orientation sessions or awareness activities on compliance, policies, and internal controls when required.

• Keep updated with NGO regulations, donor compliance standards, and internal audit practices.

10. Any Other Duties

• Perform any other responsibilities as assigned by the line manager or senior management that are in line with the role and organizational needs.

• T/A,Mobile bill,Weekly 2 holidays
• Festival Bonus: 2