Finance and Admin Assistant

Job Description

Title: Finance and Admin Assistant

Company Name: Mukti Cox's Bazar

Vacancy: 01

Age: at most 45 years

Location: Cox's Bazar (Ukhia)

Salary: Tk. 38000 - 40000 (Monthly)

Experience:
∎ At least 3 years
∎ The applicants should have experience in the following business area(s):NGO, Development Agency

Published: 4 Jun 2025

Education:
∎ Master of Business Management (MBM) or Master of Accounting or Business Administration major in accounting or relevant discipline.
∎ Knowledge of the local context in the Rohingya community.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role in the development sector.
∎ Proficiency in financial software applications.
∎ Master of Business Management (MBM) or Master of Accounting or Business Administration major in accounting or relevant discipline.
∎ Knowledge of the local context in the Rohingya community.
∎ Sensitivity to cultural and diversity issues.
∎ At least 3 years’ work experience in a relevant role in the development sector.
∎ Proficiency in financial software applications.

Requirements:

Additional Requirements:
∎ Age at most 45 years
∎ Ability to work in a team, capable of working under pressure, and able to work sensitively.
∎ Ability to work under extreme circumstances, including stress, high-security risks, and harsh living conditions.
∎ Works and lives in a flexible, adaptable, and resilient manner.
∎ Demonstrates awareness and sensitivity to gender and diversity.
∎ Excellent communication skills in cross-cultural contexts.
∎ Problem-solving and decision making.
∎ Applying technical and professional expertise.
∎ Ability to work in a team, capable of working under pressure, and able to work sensitively.
∎ Ability to work under extreme circumstances, including stress, high-security risks, and harsh living conditions.
∎ Works and lives in a flexible, adaptable, and resilient manner.
∎ Demonstrates awareness and sensitivity to gender and diversity.
∎ Excellent communication skills in cross-cultural contexts.
∎ Problem-solving and decision making.
∎ Applying technical and professional expertise.

Responsibilities & Context:
∎ Finance and Accounts:
∎ Overall financial management of SHINE project including monthly expenditure tracking, financial reporting, budget revision, etc in coordination with the program.
∎ Ensure financial compliances with donor requirements and report on program achievements, challenges and lessons learned.
∎ Maintain Books of Accounts (Manual Cash book, Ledger book and Registers).
∎ Maintain Accounting software of the organization or assign by the donor.
∎ Maintain petty cash (if required).
∎ Check all Invoices and accounting document information, to identify consistency between Invoices, vouchers, accounting rules.
∎ Check and ensure invoice eligibility and quality of accounting documents.
∎ Prepare vouchers according to supporting bills of expenditures.
∎ Translate voucher and codified accurately.
∎ Ensure all salary payment through person's account.
∎ Settlement and deduction of TDS/VAT at source and timely deposit to Governments authority.
∎ Prepare monthly, half yearly VAT & Tax report and submit to H/Q.
∎ Ensure compliance of financial policies and procedures.
∎ Prepare monthly bank reconciliation statements.
∎ Prepare fund requisitions & reconciliation.
∎ Prepare financial reports monthly, quarterly and yearly basis.
∎ Meet up the requirements or observation of internal & external audit.Administrative:
∎ Prepare staff salary statements through checking attendance.
∎ Maintain leave register and prepare monthly leave status.
∎ Update project staff's file and maintain staff shadow file in project office.
∎ Prepare and draft various official and management letter.
∎ Performed any other job assigned by the organization as and when required.
∎ Always be loyal and abide by the rules, regulation and practice of the organization/project.
∎ Receive all kinds of logistics of project as well as distribute and maintain records.
∎ Closely work with H/Q procurement team and finance team towards timely procurement of kind of logistics/materials of project.
∎ Timely raise PA/PR/PO for uninterrupted supply chain of project.
∎ Maintain all necessary documents, registers, master role, stokes.Safeguarding and PSEA:
∎ To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.
∎ Context : This is an important role to ensure the financial viability of the emergency intervention, the management of Mukti Cox’s Bazar mobilized resources and upholding the financial responsibility of the complex, donor funded project in Cox’s Bazaar. In his/her day-to-day operations, the Finance & Admin Assistant position is to maintain accurate accounting records in compliance with financial policies and procedures of Mukti Cox’s Bazar. She/he ensures excellence in books of accounts (Cash book, General ledger as well as regular accounting reconciliations.
∎ Job responsibilities:
∎ Finance and Accounts:
∎ Overall financial management of SHINE project including monthly expenditure tracking, financial reporting, budget revision, etc in coordination with the program.
∎ Ensure financial compliances with donor requirements and report on program achievements, challenges and lessons learned.
∎ Maintain Books of Accounts (Manual Cash book, Ledger book and Registers).
∎ Maintain Accounting software of the organization or assign by the donor.
∎ Maintain petty cash (if required).
∎ Check all Invoices and accounting document information, to identify consistency between Invoices, vouchers, accounting rules.
∎ Check and ensure invoice eligibility and quality of accounting documents.
∎ Prepare vouchers according to supporting bills of expenditures.
∎ Translate voucher and codified accurately.
∎ Ensure all salary payment through person's account.
∎ Settlement and deduction of TDS/VAT at source and timely deposit to Governments authority.
∎ Prepare monthly, half yearly VAT & Tax report and submit to H/Q.
∎ Ensure compliance of financial policies and procedures.
∎ Prepare monthly bank reconciliation statements.
∎ Prepare fund requisitions & reconciliation.
∎ Prepare financial reports monthly, quarterly and yearly basis.
∎ Meet up the requirements or observation of internal & external audit.
∎ Administrative:
∎ Prepare staff salary statements through checking attendance.
∎ Maintain leave register and prepare monthly leave status.
∎ Update project staff's file and maintain staff shadow file in project office.
∎ Prepare and draft various official and management letter.
∎ Performed any other job assigned by the organization as and when required.
∎ Always be loyal and abide by the rules, regulation and practice of the organization/project.
∎ Receive all kinds of logistics of project as well as distribute and maintain records.
∎ Closely work with H/Q procurement team and finance team towards timely procurement of kind of logistics/materials of project.
∎ Timely raise PA/PR/PO for uninterrupted supply chain of project.
∎ Maintain all necessary documents, registers, master role, stokes.
∎ Safeguarding and PSEA:
∎ To meet the program's objectives for safeguarding and PSEA implementation, make sure team members are protected from any harm, abuse, neglect, harassment, and exploitation. serve as a major resource for help, direction, and knowledge on safeguarding & Child protection for developing a safe workplace. To ensure that safeguarding standards are used in every course of action, team members should practice, advocate, and embrace safeguarding policy concerns.

Skills & Expertise:

Compensation & Other Benefits:
∎ T/A, Mobile bill, Weekly 2 holidays
∎ As per project provision.

Workplace:
∎ Work at office

Employment Status: Full Time

Job Location: Cox's Bazar (Ukhia)

Job Highlights:
∎ Financial Management & Accounting of the Project.
∎ Budgeting and Financial Oversight.
∎ Reporting and Donor Compliance.
∎ Administrative and other tasks.
∎ Financial Management & Accounting of the Project.
∎ Budgeting and Financial Oversight.
∎ Reporting and Donor Compliance.
∎ Administrative and other tasks.

Read Before Apply:

Mukti Cox’s Bazar is one of the recognized organization in the development sector in Cox’s Bazar that has been working at Cox's Bazar, Chattogram, Bandarban and Noakhali district since 1996. In continuation of that, Mukti Cox’s Bazar is seeking " Finance & Admin Assistant " for a project titled " Skills & Hope for Independence & Empowerment (SHINE)”. The project will be implemented in partnership with CARE Bangladesh. Interested candidates must send their application with cover letter, CV with names of two references current/ previous professionals, 2 copies of recent color passport size photograph, educational and experience certificates, clean photocopy of national ID card to the undersigned on or before 16 June 2025. No application will be entertained after that time. Application must be submitted to the Director-Human Resources, Mukti Cox's Bazar, Head Office, Mukti Bhaban, Goldighirpar, Cox's Bazar-4700 or to [email protected] or online.

Please write the position applied for at the top of the envelope or on the subject line. Only short-listed candidates will be called for interview. Qualified female candidates are encouraged to apply for this position.         

(Mukti Cox's Bazar has a non-negotiable policy of ZERO TOLERANCE towards Safeguarding. All employees are expected to abide by the Code of Conduct, Protection from Sexual Exploitation and Abuse (PSEA), HR Policy, Financial Policy, Gender Policy, Safeguarding Policy, the Child Safeguarding Policy, and Anti-fraud Policy of Mukti Cox's Bazar.         

Mukti Cox's Bazar is committed to ending gender inequality and achieving a gender balanced workforce. Mukti Cox's Bazar promotes equal opportunities for women and men from different caste, ethnic and religious backgrounds and encourages them to apply for this post).