Job Description

Title: Executive Assistant, DMS Office

Company Name: Apollo Hospitals Dhaka

Vacancy: 01

Job Location: Dhaka

Employment Status: Full-time

Educational Requirements:
∎ BBA/ MBA in any discipline.

Job Context:
∎ This position will report directly to the DMS with a variety of internal and external projects, as well as ongoing management of executive desk functions. The position requires an ability to adhere to and organize around a set of ongoing procedures and processes necessary to the hospital success and operations. Also assist in handling a variety of urgent issues that arise. An ability to complete the workload in a timely, effective, and sensible manner is paramount.
∎ Department/ Division : Managements Office
∎ Office Location : Apollo Hospitals Dhaka
∎ Office Timing : Regular Hour
∎ Employment Status: Permanent
∎ Reports To : Director - Medical Service

Job Responsibilities:
∎ Arrange internal and external meetings,
∎ Organize meeting and prepare agendas, minutes and follow up of the meetings, actions and update time to time,
∎ Meet with stakeholders or individuals on behalf if needed and follow-up operational activities,
∎ Prepare departmental Presentation, Reports or Agenda,
∎ Arrange and ensure all kind of logistical support,
∎ Prepare memos, letters, or correspondence,
∎ Prepare weekly schedules and track appointments and other events,
∎ Effectively handle all types of communications with Internal and external Stakeholders,
∎ Provide effective telecommunications support answering phones, taking messages, routing messages and request to the appropriate person timely and accurately. Accurately identify high priority callers and take immediate action to inform supervisor then properly manage routing of caller and/or messages to the appropriate individual,
∎ Exercise day to day communication with different level of management,
∎ Take meeting minutes after meetings, documenting the information's and follow up with Concern Groups,
∎ Manage and maintain executive schedules, including scheduling travel and conferences, making appointments and making changes to appointments.

Additional Requirements:
∎ Age at most 35 years
∎ Advanced MS Office experience.
∎ Customer orientation.
∎ Team work.
∎ Excellent English writing and speaking skill
∎ Excellent presentation skill
∎ Excellent time management skills and the ability to prioritize work.
∎ Attention to detail and problem solving skills.
∎ Strong organizational skills with the ability to multi-task.
∎ Ability to understand and compile numeric data in order to develop analytical translation.

Salary:
∎ As per Hospital Policy

Job Source: Bdjobs.com Online Job Posting

Application Deadline: April 14, 2019

Company Information:
∎ Apollo Hospitals Dhaka

Category: General Management/Admin

Source: bdjobs.com

Deadline Expired on 14th Apr 2019

Job Summary

Category
General Management/Admin
Location
Dhaka
Vacancy
01
Job Type
Full-time
Salary
* As per Hospital Policy
Published
09 Apr 2019
Deadline
14 Apr 2019

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Executive Assistant, DMS Office