Executive Administrative Assistant

Job Description

Title: Executive Administrative Assistant

Company Name: Save The Date

Vacancy: 01

Age: 25 to 40 years

Job Location: Dhaka

Salary: Tk. 30000 - 45000 (Monthly)

Experience:

• 2 to 6 years
• The applicants should have experience in the following business area(s): Design/Printing/Publishing, Paper

• Bachelor/Honors

• 2 to 6 years
• The applicants should have experience in the following business area(s): Design/Printing/Publishing, Paper

• Age 25 to 40 years

Save The Date is looking for a highly organized, assertive, and execution-driven Executive Administrative Assistant to work directly with the management and bring structure, discipline, and accountability across all departments.

The following candidate will be responsible for ensuring tasks are completed on time, reports are submitted consistently, and projects are executed efficiently without constant supervision.

Key Responsibilities

1. CEO Support & Calendar Management

• Manage daily schedules, meetings, and priorities of the CEO

• Ensure zero delays, overlaps, or missed commitments

• Prepare and track daily priority lists

2. Reporting & Accountability (Core Responsibility)

• Collect and manage daily, weekly, and monthly reports from Sales, CRM, and Production

• Ensure 100% on-time submission in proper formats

• Follow up firmly on delays, incomplete, or inconsistent reports

• Maintain structured dashboards (Google Sheets / Odoo)

3. Task Tracking & Follow-ups

• Track tasks and project progress across all departments

• Proactively follow up to ensure deadlines are met

• Escalate delays and inefficiencies to the CEO

4. Meeting Management

• Schedule and coordinate internal meetings

• Prepare agendas in advance

• Take clear Minutes of Meeting (MoM) with action points

• Track completion of all assigned tasks

5. Cross-functional Coordination

• Act as a central point between Sales, Production, CRM, and Warehouse

• Ensure clear communication and alignment

• Identify and resolve coordination gaps quickly

6. Documentation & Process Discipline

• Maintain structured records, reports, and documentation

• Standardize reporting formats across teams

• Ensure teams follow company processes consistently

7. Project Management & Execution

• Plan, track, and manage ongoing projects across departments

• Break down projects into actionable tasks with clear timelines and owners

• Monitor progress and ensure deadlines are met

• Identify delays, bottlenecks, and inefficiencies early

• Follow up with responsible team members until completion

• Provide regular updates to the CEO on project status

• Ensure projects are delivered on time and as per requirements

Requirements

• Strong communication skills (English & Bangla)

• Highly organized and detail-oriented

• Assertive personality with strong follow-up skills

• Proficient in Google Sheets / Excel / ERP systems

• Ability to manage multiple tasks under pressure

What We’re Looking For

• Someone who takes ownership

• Comfortable in managing a team

• Has prior experience in follow up, push, and enforce discipline

• A proactive problem-solver focused on execution and results

• Salary Review: Yearly
• Festival Bonus: 1