Assistant Deputy Registrar

Job Description

Title: Assistant Deputy Registrar

Company Name: Asian University for Women (AUW)

Vacancy: 1

Age: At least 30 years

Job Location: Chattogram

Salary: Negotiable

Experience:

• 3 to 5 years
• The applicants should have experience in the following business area(s): University

• 3 to 5 years
• The applicants should have experience in the following business area(s): University

• Age At least 30 years

The position is responsible for creating and sustaining a safe, inclusive, gender-sensitive, and supportive environment for students, faculty, staff, and visitors.

The role of Assistant Registrar is to be actively involved in implementation of AUW’s Comprehensive Campus Safety and Security Plan and ensure the accomplishment of integrated coordination among security operations, student wellbeing initiatives, digital safety, emergency response systems, food safety and external law enforcement and government agencies. The incumbent shall have a clear conception on land acquisition, procurement of goods process, food safety and local market for quality assurance of AUW procurement process. The responsibility of the Assistant Registrar in AUW is to assist and actively participate in the operational works of the Office of the Deputy Registrar.

The Office of the Deputy Registrar is responsible for the following:

1.Strategic Leadership and Governance

● Actively assist in the implementation AUW’s Campus Safety, Security.

● Assist in the strategic implementation for safety, security, crisis

management, and student empowerment initiatives across all campuses.

● Assist in drafting policies, procedures, SOPs, and reporting mechanisms related to campus safety and emergency management.

● Coordinate the work of the Campus Safety Committee and relevant sub-committees

2. Campus Safety and Security Operations

● Coordinate all physical security operations across AUW campuses, including security personnel deployment, patrol systems, access control, surveillance, transport safety, and incident management.

● Monitor security managers, control room operations, contracted security personnel, and related service providers.

● Assist in implementation and monitoring of security technologies including CCTV systems, RFID access systems, emergency alert systems, GPS tracking, and communication systems.

3. Student Protection and Empowerment

● Coordinate for safe, respectful, and empowering campus culture grounded in gender sensitivity, dignity, inclusion, and anti-harassment principles.

● Assist to ensure the food safety chain is being maintained , coordinate with the procurement department for safe food delivery along with checking best quality and price in the market.

● Oversee and ensure food safety , cold chain maintenance, food transport monitoring .

● Assist in food preparation personnel’s health awareness, personal hygiene, food serving training and gender orientation for behavioral development.

● Assist in Maintenance of dining hall safety , cleanliness, updating of the food utensils monitor storage.

● Assist in food quality survey and coordinate with AUW Kitchen.

5. Campus Construction

● Assist in monitoring the new campus construction, coordinate and take update of the ongoing development works on botanical fencing, plantation

● Check and monitor any kind of trespass in the main campus or

apprehension of intrusion in the main campus .

6. Training, Compliance and Capacity Building

● Assist and coordinate with IT, Operation, PE and Security department in designing training programs for security personnel, staff, and students on:

● Gender sensitivity and anti-harassment

● Emergency response and crisis management

● Defensive tactics and physical preparedness

● Digital safety and information protection

● Respectful engagement with international students and diverse

communities

● Assist in collection and communicate in police verification, vetting, and compliance requirements for security and contracted personnel.

8. External Liaison and Stakeholder Engagement

● Assist in liaison with the following authority on behalf of the Office of Deputy Registrar to continue a strong relationship with :

● Chattogram Metropolitan Police

● Chattogram District Police

● Bangladesh Fire Service and Civil Defence

● Ministry of Home Affairs and relevant government agencies

● Hospitals, clinics, and emergency response providers

● Diplomatic missions and external partners

● Represent AUW in safety, security, and emergency coordination meetings with external stakeholders.

● Coordinate institutional responses involving international students, visiting dignitaries, or external authorities.

9.Reporting and Documentation

● Assist in the collection of incident reports of every entity regarding students safety for documentation Annual Administrative report

● Assist in preparing periodic safety and security reports, risk assessments, and institutional updates for senior leadership.

● Assist in developing annual campus safety reports with data-driven analysis and recommendations.

● Monitor safety-related KPIs and recommend corrective and preventive actions.

11. Working Conditions

● The position may require evening, weekend, and emergency response availability.

● Frequent movement between campuses and external coordination meetings may be required.

● The incumbent may be required to respond immediately during emergencies or crisis situations.

● Should it be deemed necessary

Key Performance Indicators (Illustrative)

● Timely response to campus incidents.

● Completion rate of safety training and drills.

● Help Successfully implement safety and security protocols.

● Promptly active to the reduction in safety-related incidents and response gaps.

● Helps to achieve successful implementation of institutional safety initiatives and reporting systems.

● Helps to develop A security strategy for the AUW permanent campus and its implementation in time for student occupants in July 2027.

13. Commitment to Diversity and Safeguarding

● AUW is committed to maintaining a safe, inclusive, and respectful environment for all members of its community.

The Assistant Registrar –

Campus Safety, Security and Empowerment is expected to uphold and promote the University’s commitment to gender equity, safeguarding, diversity, inclusion, and protection from harassment, discrimination, and abuse.